From: SCHWARZ Bob
Sent: Fri May 23 13:41:00 2008
To: OBRIEN Audrey; WOODROW Beth; 'SPENCER Tim'
Cc: 'CAMPBELL Steve S'; SCHWARZ Bob
Subject: Santosh bid results
Importance: Normal
Attachments: Santosh cap bids-052208.pdf; Bids for the Santosh Landfill capping project closed yesterday. Four firms submitted bids. Their bids are attached (I pulled them off of ORPIN.) Bid amounts are as follows: Northwest Earthmvoers, Inc. - $3,702,772 Kerr Contractors, Inc. - $3,997,456 LS Hendriksen Construction, Inc. = $4,338,405 Envirocon, Inc. - $4,445,869 Steve Campbell and Mary Mattison (DAS) are reviewing the bids and checking references for the low bidder, NW Earthmovers. Tentative schedule, assuming Northwest Earthmovers' bid is ok: Notice of intent to award - Wednesday, May 28 End of 7-day protest period - Wednesday, June 4 Execute contract - Friday, June 6 Other notes: These bid amounts include Hart Crowser costs, which are based on the number of working days proposed by the contractor. Northwest Earthmover estimates construction will take 100 days, at 6 days/week. I plan to attend the first couple of weekly site meetings to get a sense of how things are going. Tim and I should then discuss how many subsequent meetings we should attend. The low bid exceeded Hart Crowser's estimate ($3,334,261) by 11 percent. Because all bids exceeded the State's engineer's estimate, State rules allow us to explore value engineering options with the contractor (ways to reduce costs while maintaining an acceptable product). The bids are based on Hart Crowser's estimate of quantities. Actual quantities will be determined during the project, which could result in an increase or decrease of the project cost. If you want to look at the information on ORPIN, the project # is 102-1054-08. ORPIN is at www.orpin.oregon.gov. You need a user name and password for this, which Connie Thorstad can provide. Bob -----Original Message----- From: OBRIEN Audrey Sent: Thursday, May 22, 2008 6:25 AM To: SCHWARZ Bob; WOODROW Beth; 'SPENCER Tim' Subject: RE: Request for Beth W- Santosh and use of SWOA I suspect there will be some costs similar to post-closure costs at other landfills as Bob mentions, periodic monitoring and maintenance. Also any effort we spend looking for a partner to take over this? Beth, I'm assuming you need an estimate of those costs? Tim, can you give Beth an estimate? Thanks. Audrey -----Original Message----- From: SCHWARZ Bob Sent: Wed 5/21/2008 1:00 PM To: WOODROW Beth; OBRIEN Audrey; 'SPENCER Tim' Cc: Subject: RE: Request for Beth W- Santosh and use of SWOA Hi Beth, I need to bring Audrey and Tim in on this question. I don't anticipate spending a lot of money on Santosh after we complete this year's construction. There will be monitoring and maintenance, though we have discussed finding a partner who hopefully would take over some or all of this work. Tim or Audrey - any thoughts? Bob -----Original Message----- From: WOODROW Beth Sent: Wednesday, May 21, 2008 12:55 PM To: SCHWARZ Bob Subject: RE: Request for Beth W- Santosh and use of SWOA Bob, Another question: Do you have any idea what additional costs there might be at Santosh, after you’re done with this work? My primary interest is in whether we think we’ll be spending more money next biennium (beginning July 1 2009), but I guess I haven’t asked whether you expect to have any significant cost this biennium, once this work is done in October. -----Original Message----- From: SCHWARZ Bob Sent: Tuesday, May 06, 2008 5:02 PM To: WOODROW Beth Cc: OBRIEN Audrey; CAMPBELL Steve S Subject: RE: Request for Beth W- Santosh and use of SWOA Beth, Work will begin in June and run through October of this year. Bob -----Original Message----- From: WOODROW Beth Sent: Tuesday, May 06, 2008 4:57 PM To: SCHWARZ Bob Cc: OBRIEN Audrey; CAMPBELL Steve S Subject: RE: Request for Beth W- Santosh and use of SWOA Bob, We’re trying to figure out timing for the E-Board request. You probably told me this before, but when will the contract dollars be spent? -----Original Message----- From: OBRIEN Audrey Sent: Tuesday, October 09, 2007 9:29 AM To: WOODROW Beth Cc: SCHWARZ Bob Subject: FW: Request for Beth W- Santosh and use of SWOA Thanks Bob. Audrey -----Original Message----- From: SCHWARZ Bob [mailto:Bob.Schwarz@state.or.us] Sent: Tuesday, October 09, 2007 9:26 AM To: SCHWARZ Bob; OBRIEN Audrey Cc: SPENCER Tim; WEICK Rodney J Subject: RE: Request for Beth W- Santosh and use of SWOA Audrey, If you haven't turned in this cost estimate yet, Craig Dockter mentioned today that he did not include a contingency on his estimate. I knew that, but I thought the numbers were sufficiently high. A 10% continengcy would add $340,000 to the $3.4 million estimate. So we may want to say $3.7 million instead of $3.4 million. Bob -----Original Message----- From: SCHWARZ Bob [mailto:Bob.Schwarz@state.or.us] Sent: Friday, October 05, 2007 3:11 PM To: OBRIEN Audrey Cc: SPENCER Tim; WEICK Rodney J; SCHWARZ Bob Subject: RE: Request for Beth W- Santosh and use of SWOA <<CapCosts-Ph 1, Ph 2.xls>> Audrey, I estimate the costs related to Santosh Landfill during the 2007-2009 biennium will be $3.4 million. Basis: Phase 1 and Phase 2 construction, including Hart Crowser time: $3,246,114 (Hart Crowser's estimate is provided in attached spreadsheet) Assume two rounds of water sampling at $10,000/round 20,000 DEQ time (has been averaging $4,500/month during caldr. Yr 2007; assume 24 mos x $5,000/month 120,000 TOTAL $3,386,114 Bob -----Original Message----- From: OBRIEN Audrey Sent: Thursday, September 27, 2007 4:43 PM To: SCHWARZ Bob Cc: WOODROW Beth Subject: Request for Beth W- Santosh and use of SWOA Hi Bob, Beth says we don't have enough limitation to spend more than about $500,000 for Santosh from the SWOA for this biennium. We will probably need to go to E-Board and ask for additional limitation sometime early next year (after January 2008). I just let her know that we would be spending at least $117,000 this fiscal year. For some reason, I thought that our overall costs for next year's project are probably going to be in the $3-4 MM range. Would you give us your best estimate of what next year's work at Santosh will cost? Then we should plan out, with Beth and Al and whoever else we need to, when to go to Eboard to get additional limitation to spend that money. Thanks. Audrey