A B C D E F G
1   DEQ Records Destruction Authorization Form
2   Before destroying records, email this form to your manager & agency records officer (Leela Yellesetty) to obtain authorization.
3   Authorization is by email only, no signatures required.
4   Records destruction procedure DEQ Retention Schedule State General Retention Schedule  
6   Program/section name: Wastewater Operator Certification Program/WQ Source Control Date approved by records officer:  
7   Program staff requesting destruction: Paula Carson Date destroyed:  
8   Approving Manager: Tiffany Yelton-Bram    
10 Item # Schedule Name/ # (select from dropdown) Series # (from schedule) Series Name (from schedule) Retention period (from schedule) Contents: one file per person's name Date file expired:
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12 1 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Lockwood, Boyd A. 6/15/1996, exam no show, not in L2K
13 2 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Myers, Leland L. 3/31/1996, expired Provisionals
14 3 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Olsen, Teresa G. 6/20/1996, exam failed, not in L2K
15 4 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Aitken, Richard E. 6/30/1997
16 5 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Atkinson, Robert W. 12/28/1997, scores expired, not in L2K
17 6 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Astrin, Roberto F. 12/28/1997, scores expired, not in L2K
18 7 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Badenoch, Stephen A. 11/20/1997, exam no show, not in L2K
19 8 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Basile, John 6/30/1997, expired TII, not in L2K
20 9 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Blake, Gary A. 12/28/1997, scores expired, not in L2K
21 10 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Burrus, Van L. 6/30/1997
22 11 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Clark, Michael J. 6/30/1997
23 12 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Dewey, Michael C. 6/30/1997
24 13 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Ezell, Ricky R. 12/28/1997, scores expired, not in L2K
25 14 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Ferguson, Shelley L. 11/20/1997, exam no show; TPI exp. 5/31/1997
26 15 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Fisher, Paul C. 12/28/1997, scores expired, not in L2K
27 16 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Folz, Philip J. 6/30/1997
28 17 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Fridd, Rudy C. 11/20/1997, failed exam, not in L2K
29 18 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Gregg, Clarence M. 6/30/1997, expired CI/TI, not in L2K
30 19 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Griffin, Jim B. 8/15/1997
31 20 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Haller, Jeanette A. 12/28/1997, scores expired, not in L2K
32 21 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Harris, Jack W. 6/30/1997, reinstatement notice only, no file, was invalid form.
33 22 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Hemphill, Angela M. 11/20/1997, failed exam, not in L2K
34 23 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Ingram, Ritchard L. 12/28/1997, scores expired, not in L2K
35 24 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Kapple, Cynthia A. 8/4/1997, inactive, never took exam, not in L2K
36 25 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Laica, Dorothy J. 12/28/1997, scores expired, not in L2K
37 26 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Landrum, Boyd R. 12/28/1997, scores expired, not in L2K
38 27 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Logsdon, Grace E. 12/28/1997, scores expired, not in L2K
39 28 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Makela, Robert L. 6/30/1997
40 29 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Marshall, Thomas H. 6/30/1997
41 30 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Maxwell, Steven P. 12/28/1997, scores expired, not in L2K
42 31 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred McCoy, George G. 6/30/1997, expired TII, #7331, not in L2K
43 32 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Milligan, Robert K. 6/30/1997, expired TII, #7463, not in L2K
44 33 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Moore, Timothy N. 6/30/1997
45 34 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Paul, Darlene M. 6/30/1997
46 35 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Petterson, Pamela L. 6/30/1997
47 36 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Risner, Donald G. 6/30/1997
48 37 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Samples, David L. 12/28/1997, scores expired, not in L2K
49 38 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Sanders, Sherman M. 6/30/1997, PTCI & PTI expired
50 39 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Scott, Ralph E. 12/28/1997, scores expired, not in L2K
51 40 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Stackhouse, John E. 12/28/1997, scores expired, not in L2K
52 41 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Stephenson, Kenneth L. 6/30/1997, PTI expired
53 42 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Thomas, David M. 12/28/1997, scores expired, not in L2K
54 43 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Traw, Leo A. 12/28/1997, scores expired, not in L2K
55 44 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Trewhella, Kevin C. 12/28/1997, scores expired, not in L2K
56 45 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Turner, Rick L. 12/28/1997, scores expired, not in L2K
57 46 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Walter, Cameron T. 6/30/1997
58 47 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Walton, Lee A. 6/30/1997
59 48 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Wanner, James M. 12/28/1997, scores expired, not in L2K
60 49 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Welch, Donald R. 6/30/1997
61 50 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Wheeler, Joseph W. 6/30/1997
62 51 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Whitehill, William J. 6/30/1997, expired TII, #6855, not in L2K
63 52 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Whittle, Jason P. 12/28/1997, scores expired, not in L2K
64 53 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Wood, Todd M. 12/28/1997, scores expired, not in L2K
65 54 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Zuver, Dennis C. 6/30/1997
66 55 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Brown, Jessica J. 11/19/1998, failed exam, not in L2K
67 56 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Carter, Donald W. Jr. 6/15/1998, took exam, but incomplete app, closed. Not in L2K
68 57 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Cooper, Allen Dean 11/19/1998, exam no show, & Prov CI/TI exp 6/30/1998
69 58 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Gee, William Allen 11/19/1998, passed exam, not in L2K
70 59 DEQ: 2008-0009 325 Sewage Treatment / Collection Plant Operator Certifications Retain 5 years, destroy & shred Walker, Brian D. 12/31/1998, Prov T & C certs expired

Destruction Form

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excerpt from DEQ Schedule

  A
1 Step by Step Instructions for Records Destruction
2 1. Locate the category of records you want to destroy on the DEQ-specific or state general schedule. Contact the records officer with any questions.
3 2. Fill in the the form with the information about the files. See example tabs for how to enter the schedule & series information. You may attach a separate detail list rather than re-entering if all records are the same category.
4 3. Email the form to your manager & the records officer (Leela Yellesetty)
5 4. Manager & records officer must approve by replying to the email
6 5. Once approved, destroy records (shred if they contain sensitive info)
7 6. Email records officer with date of destruction.
8 For more detailed instructions see Destruction Procedure

Destruction Process

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DEQ Schedule Example

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General Schedule Example

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1 Schedule Name/Number
2 [select]
3 DEQ: 2008-0009
4 Administrative Records : 166-300-0015
5 Facilities/Property Records: 166-300-0020
6 Financial Records: 166-300-0025
7 Information & Records Management Records: 166-300-0030
8 Payroll Records: 166-300-0035
9 Personnel Records: 166-300-0040
10 Risk Management Records: 166-300-0045

schedule numbers