From: Dan Huff
Sent: Tue Mar 03 08:11:52 2020
To: Gerald Fisher
Subject: RE: 18811 Reimbursement discussion
Importance: Normal
Attachments: image001.jpg; I think they created this process purposely. We need to involve Rick Lewis maybe. Think about it. Anything they can do to raise cost. From: Gerald Fisher <gfisher@cityofmolalla.com> Sent: Monday, March 2, 2020 5:27 PM To: Dan Huff <dhuff@cityofmolalla.com> Subject: FW: 18811 Reimbursement discussion FYI From: Gerald Fisher Sent: Monday, March 2, 2020 5:27 PM To: 'SALDIVAR Tammy' <Tammy.SALDIVAR@odot.state.or.us> Subject: RE: 18811 Reimbursement discussion Hi Tammy, Can you forward me your confirmation from your FHWA contact regarding eligibility of our systems in the ODOT ROW? This is an unforeseen budget item not declared to the City prior to or during the project and it will have an impact on our budget. I need a justification for the budget change. Thank you. Regards, Gerald Fisher, P.E. | Public Works Director City of Molalla 117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038 Office: 503.829.6855 | Direct: 503.759.0218 CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you. From: SALDIVAR Tammy <Tammy.SALDIVAR@odot.state.or.us> Sent: Monday, March 2, 2020 4:06 PM To: Gerald Fisher <gfisher@cityofmolalla.com> Subject: 18811 Reimbursement discussion Gerald, I will call you regarding this topic. My apologies for going back and forth on my interpretation of all the documentation surrounding this project and your infrastructure within it. Per my earlier email which Reem sent to you, I stated that three criteria needed to be met for your infrastructure to qualify for reimbursement.
I was with the understanding that your facility was outside ODOT ROW having had prior ownership of the road before ODOT adopted it. If the city, not the county, had owned the road, this would qualify you for reimbursement. It was brought to my attention today that the county owned it before 1933. We looked through our permits to see if anything allowed us to apply it. I tried very hard to find a way to make your utility qualify for this, but I have to abide by the laws and federal interpretation of them. We will need to keep the relocation work as non-participating on the bid contract. Feel free to reach out to me to discuss.
Tammy Saldivar
ODOT State Utility and Rail Liaison
(503)986-3658 office
(503)385-6594 cell
4040 Fairview Industrial Drive SE
MS#2
Salem, Oregon 97302