NEWBERG BUDGET COMMITTEE MINUTES

May 3, 2023

CALL MEETING TO ORDER

Councilor Olson called the meeting to order at 6:00 p.m.

Budget Committee members introduced themselves

ROLL CALL

Members Present:  Bill Rosacker, Mike McBride, Elise Yarnell Hollamon, Molly Olson, Peggy Kilburg, Robyn Wheatley, Derek Carmon, Raquel Peregrino de Brito, Greg Meenahan, Judy Brown, Lozelle Mathai, Alex Nichols, Ted Ebora, Steph St. Cyr, and student Lily Bizeau

Staff Present:  Finance Director Kady Strode, City Manager Will Worthey, City Recorder Sue Ryan, Police Chief Jeff Kosmicki, Public Works Director Russ Thomas, Library Director Korie Buerkle, Community Development Director Doug Rux, IT Manager Ian Rodriguez

Election of Officers

Action:  Elect Raquel Peregrino de Brito as Chair of the Budget Committee

Motion:  Wheatley

Second:  Ebora

Motion carried.

Action:  Elect Lozelle Mathai as Vice Chair of the Budget Committee

Motion:  Brown

Second:  Kilburg

Mathai declined the nomination, no vote taken.

Action:  Elect Judy Brown as Vice Chair of the Budget Committee

Motion:  Wheatley

Second:  Rosacker

Motion carried.

Action:  Elect Greg Meenahan as Vice Chair of the Budget Committee

Motion:  St. Cyr

Second:  Yarnell Hollamon

No vote taken.

Budget Officer Worthey read the budget message (Exhibit A). Finance Director Strode spoke about the overview of the

budget and general changes. She explained the changes in full-time positions.

General Fund:

Finance Director Strode went over the General Fund revenues. She said it may go a bit lower due to the Classification and

Compensation study, and inflationary costs.

City Manager Worthey explained changes for the Council budget, which include continuing to plan for Council training

opportunities and community support line items.

FM Strode explained changes for the Court budget, which include implementing InCode Municipal Justice financial

software to help improve citation processing.

Police Chief Kosmicki explained changes for the Police Budget, which include the deployment of Body Worn cameras,

and addition of chaplain program.

There was discussion by the committee on:

•  Mental Health resources

•  Police resources

•  Police Chaplaincy

Library Director Buerkle explained changes for the Library Department, which include an increase in membership for the

Chemeketa Cooperative Regional Library Service (CCRLS) due to an increase in taxable value for Newberg.

Community Development Director Rux explained changes for the Planning Department, which include increase in revenue due to increase in Community Development Fee for residential multi-family development activity. There were anticipated decreases in revenue for planning grants, Dundee planning contract, School District Excise Tax and Chehalem Parks & Recreation District (CPRD) administration fees. There would be increases in materials & services including new I-Pads for Planning Commissioners due to aging equipment.

Administrative Services Fund:

City Manager Worthey explained changes for the City Manager Department, which include the addition of a full time administrative assistant to the City Manager position and a one-time purchase of a large flatbed scanner.

Finance Director Strode explained changes for the Human Resources, City Recorder, and Community Engagement departments. There has been difficulty in recruiting an HR Director. Changes include an overhaul of the city website.

Finance Director Strode explained changes for the Finance Department, including the addition of a full time financial analyst and splitting of Accounts Payable/Payroll functions into two positions, financial forecasting software.

Information Technology Director Rodriguez explained changes for the IT Department. A lot of their differences were in the personnel section due to restructuring. Increases in their maintenance agreements line item was due to extending lifetime for their equipment and licensing costs.

Finance Director Strode explained the Legal Department only consists of the City Prosecutor, and the remaining costs are for the contracted services with Miller Nash.

Public Works Maintenance Supervisor Langeliers explained changes for the Fleet Services and Facilities Services portion of the Public Works Department. He said Fleet Services changes included inflationary costs, increases in intergovernmental garage costs, and fuel station. For Facilities there were also inflationary costs, HVAC issues, increases at library due to homeless visitors.

Finance Director Strode explained insurance costs due to litigation. PWS Maintenance Langeliers explained equipment replacement costs for buildings.

There was no public comment.

ADJOURNMENT: The meeting was adjourned at 8:48 p.m.

____________________
               Sue Ryan, City Recorder

Attest:__________________________

Raquel Peregrino de Brito, Budget Committee Chair