From: Michael Paulsen
Sent: Thu Jul 16 08:15:30 2020
To: Gerald Fisher
Cc: Andy Peters; Lance Eves; Gary Wargnier; Sam Miller
Subject: RE: Complaint received
Importance: Normal
Thank You Gerald.
Michael
From: Gerald Fisher <gfisher@cityofmolalla.com>
Sent: Wednesday, July 15, 2020 6:10 PM
To: Michael Paulsen <mpaulsen@molalla.com>
Cc: Andy Peters <apeters@cityofmolalla.com>; Lance Eves <Lance@molalla.com>; Gary Wargnier <GWargnier@molalla.com>; Sam Miller <smiller@cityofmolalla.com>
Subject: RE: Complaint received
No permits for locates. Turn around is usually 1-3 days depending on workload or complexity of permit. Most are same day or next morning.
Sent from my Verizon, Samsung Galaxy smartphone
-------- Original message --------
From: Michael Paulsen <mpaulsen@molalla.com>
Date: 7/15/20 4:19 PM (GMT-08:00)
To: Gerald Fisher <gfisher@cityofmolalla.com>
Cc: Andy Peters <apeters@cityofmolalla.com>, Lance Eves <Lance@molalla.com>, Gary Wargnier <GWargnier@molalla.com>, Sam Miller <smiller@cityofmolalla.com>
Subject: RE: Complaint received
Thank You,
For planning purposes what can I expect for turn around on permits?
Also we have Mt View Locating do our Locates, will we need a permit for any of the locates they do of our facilities?
Michael
From: Gerald Fisher <gfisher@cityofmolalla.com>
Sent: Wednesday, July 15, 2020 4:00 PM
To: Michael Paulsen <mpaulsen@molalla.com>
Cc: Andy Peters <apeters@cityofmolalla.com>; Lance Eves <Lance@molalla.com>; Gary Wargnier <GWargnier@molalla.com>; Sam Miller <smiller@cityofmolalla.com>
Subject: RE: Complaint received
Hi Michael,
The permit requirement pertains to work in the ROW or PUE. If it is a minor activity such as inspection by MCC staff then we can waive the requirement as long as access to properties is maintained. Any work requiring a contractor will have to have a permit. You can also do a group permit as long as you provide a map showing locations and type of work. That way you can create a group activity and only have to fill out one permit.
Regards,
Gerald Fisher, P.E. | Public Works Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Office: 503.829.6855 | Direct: 503.759.0218
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From: Michael Paulsen <mpaulsen@molalla.com>
Sent: Wednesday, July 15, 2020 3:27 PM
To: Sam Miller <smiller@cityofmolalla.com>
Cc: Gerald Fisher <gfisher@cityofmolalla.com>; Andy Peters <apeters@cityofmolalla.com>; Lance Eves <Lance@molalla.com>; Gary Wargnier <GWargnier@molalla.com>
Subject: RE: Complaint received
As a follow up I wanted to get some clarification.
In the past Brenda requested we send a permit request for any maintenance of our facilities, for example accessing a Handhole or Pedestal for maintenance or splicing work; after a month or so t she then said we only needed to submit a permit for construction work only and not for general Maintenance of our facilities.
Going forward what are the guidelines for obtaining a Permit?
On any given day we may need to access several different Handhole’s and or Pedestals throughout the day.
Thank You
Michael
From: Sam Miller <smiller@cityofmolalla.com>
Sent: Wednesday, July 15, 2020 2:10 PM
To: Michael Paulsen <mpaulsen@molalla.com>
Cc: Gerald Fisher <gfisher@cityofmolalla.com>; Andy Peters <apeters@cityofmolalla.com>
Subject: FW: Complaint received
Good Afternoon Michael,
I received information pertaining NorthSky working on behalf of MMC out on 226 Ridings without a permit, and was wondering if you were aware of the work taking place. Please read email below. Let me know on your findings.
As a friendly reminder all franchises are required to obtain a ROW Permit within the City as to section 1.15.2 of Molalla Standard Specifications for Public Works.
1.15.2 Plan Check and Permits
c. Utility Construction Permit: The construction, repair, maintenance, or replacement of all other utilities located within a public right-of-way or public easement, including but not limited to, power, telephone, gas, and cable television shall be required to submit for plan check and obtain a Utility Construction Permit.
d. Right of Way Permit: For all other work done within the Right-of-Way that blocks, partially blocks, hinders or impedes the flow of traffic, cyclists, or pedestrians, a Right of Way Permit shall be required.
Please let me know if you have any question. Thanks
Regards,
Sam Miller | Sr. Engineer Tech.
City of Molalla
117 N Molalla Ave. | PO Box 248 | Molalla, OR 97038
T : 503-759-0217 | E: smiller@cityofmolalla.com
From: Gerald Fisher <gfisher@cityofmolalla.com>
Sent: Wednesday, July 15, 2020 10:16 AM
To: Andy Peters <apeters@cityofmolalla.com>; Sam Miller <smiller@cityofmolalla.com>
Cc: Adam Shultz <ashultz@cityofmolalla.com>
Subject: RE: Complaint received
All franchises are required to have a permit.
Sent from my Verizon, Samsung Galaxy smartphone
-------- Original message --------
From: Andy Peters <apeters@cityofmolalla.com>
Date: 7/15/20 9:09 AM (GMT-08:00)
To: Sam Miller <smiller@cityofmolalla.com>
Cc: Adam Shultz <ashultz@cityofmolalla.com>, Gerald Fisher <gfisher@cityofmolalla.com>
Subject: Complaint received
Sam, I took care of this immediate issue, but when you have time can you help us look in to what happened:
-Customer Zach Boxford, 226 Ridings, called complaining Northsky was blocking their driveway.
-I looked up permit log – no permit that I could see.
-Looked up locate tickets, found 20187994, Northsky working on behalf of MCC. I called Marc Long, the Northsky Superintendent listed on the locate ticket, 971-940-9658 and asked that he check on his crew as complaints were coming in. He agreed.
-I called Zach back and told him what was happening, he then informed me that (a) he works for MCC and so would handle it from their end. I promised we would look in to how this happened on our end.
-So long story short: is Morthsky working without a permit at 226 Ridings?
PS, Zach mentioned his wife is on the planning commission. Not that this matters.
Respectfully,
Andy Peters
City of Molalla
Public Works Operations Supervisor
(503) 829-6855 x220
Cell: 503-793-0507
117 N Molalla Ave
Molalla, OR 97038