From: Wilson, Jay
Sent: Tue Sep 22 13:26:43 2020
To: Wilson, Jay
Cc: Bush, Nancy; Johnson, Dan; Martin Montalvo
Subject: RE: FEMA Public Assistance IDA email #3 tip
Importance: Normal
Hello everyone,
Thank you to those getting their reports in early. One point I will make is if you are struggling with a multiple categories, the priorities should be Cat A and C-G. While a lot of work was done in Cat B, the County has already been designated for that in the Federal Declaration. That still means we need document it and submit it, but we are trying to get designations for all of the applicable other categories. This is mentioned in the OEM paperwork, but I wanted to draw attention to this in case you are coming down to the wire and know which entries can take priority with more detail.
For example, after reviewing some incoming IDA reports, Martin Montalvo with Wilsonville Public Works is working with us on the IDA and suggested that some broad entries, like various downed trees across your jurisdiction, can be lumped into one single entry with a total cost estimate. We can submit that this week to get the best estimates now and then down the road when FEMA is working directly with you is when you will need to provide the details.
If you are in the weeds on categories and hair splitting and need a quick check, drop a line to Martin. Otherwise, I will answer the IDA application process.
Hope that makes sense and is helpful,
Jay
Jay Wilson
Clackamas County Disaster Management
From: Wilson, Jay
Sent: Monday, September 21, 2020 12:36 PM
To: Wilson, Jay <JayWilson@clackamas.us>
Cc: Bush, Nancy <NBush@clackamas.us>; Johnson, Dan <danjoh@clackamas.us>
Subject: FEMA Public Assistance IDA email #2- County submission form link
Hello everyone,
Here is the upload form web link for entering your damage assessments. Excuse us for the delay, but we needed to make a few amendments for this event.
https://web3.clackamas.us/damages/agency/login/
Instructions:
If you have a login from older events, you can use that or create a new account. We ask that your jurisdiction or district or school have only one login to enter data so that we avoid duplicate entries.
Like the original FEMA Excel spreadsheet, you need to list locations and categories separately. FEMA requests that you make sure to specify the date of damage and if caused by wind or fire, since some jurisdictions may have wind impacts, but had no fire damage.
On the entry page, there is a pdf link for Category Definitions if needed, as well as a link at the bottom for a debris estimation calculator. Both are below as a reference.
Definitions https://dochub.clackamas.us/documents/drupal/de242330-b66b-4cd2-a0ca-a26263b2af37
Debris Calculator https://ema.ohio.gov/Documents/DRB/Sample_Plan/APPENDIX_F.doc
As a reminder, we need your uploads by 12pm Noon on Wednesday, Sept 23rd, so that we have time to read and formulate the County’s report and files exchange with OEM by the close of business on Friday, September 25th.
Please contact me if you have questions. Martin Montalvo, with the City of Wilsonville, is providing his expertise and experience to help with the County with this process and you may get a reply from him on the County’s behalf.
Thank you,
Jay Wilson
Resilience Coordinator
Clackamas County Disaster Management
2200 Kaen Rd, Oregon City, OR 97045
Tel: 503-723-4848
Cell: 503-209-2812