RE: Molalla natural Hazard Mitigation Plan Addenda update

From: Michael Howard

Sent: Fri Aug 09 16:13:14 2019

To: Dan Zinder

Cc: Christie DeSantis; Gerald Fisher; Alice Cannon

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Importance: Normal

Thanks! Joseph Murray at OEM is trying to get his review complete within the next couple of weeks which should allow us to provide the plan to FEMA once your comment period is over.

Cheers.

Michael

From: Dan Zinder <dzinder@cityofmolalla.com>

Sent: Friday, August 9, 2019 4:10 PM

To: Michael Howard <mrhoward@uoregon.edu>

Cc: Christie DeSantis <cdesantis@cityofmolalla.com>; Gerald Fisher <gfisher@cityofmolalla.com>; Alice Cannon <acannon@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Michael,

We will get this posted early next week.

Gerald and Christie – let’s find a good spot on our website to post our NHMP Addendum for public comment.

Dan Zinder

503.759.0226

From: Michael Howard <mrhoward@uoregon.edu>

Sent: Monday, August 5, 2019 11:56 AM

To: Dan Zinder <dzinder@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan –

Thanks for the edits. Attached is the final draft of the NHMP addendum that should be used for public comment/engagement. I have also attached draft language to use for your press release. FEMA prefers at least two weeks be provided for public comment. Can you place the plan on your website for public comment? Most communities provide a link or comment form on their website to allow for public comment. Many communities also provide an announcement via social media (Facebook, Twitter, etc.).

I will provide the plan to the Oregon Office of Emergency Management today for their review, they will take 2-3 weeks to review their plan. During that time you could run your public engagement process. Once the public engagement process is complete and OEM has completed their review we will provide the plan to FEMA for their approval. Once FEMA has completed their review and provided approval pending adoption you can schedule the plan for adoption by your City Council.

Please let me know if you have any additional changes to the plan, if you have any additional questions, or if I can provide anything else at this time.

Once you have placed the plan for comment please let me know and/or send me a copy of the listing or link to a URL. We will use this for documentation to FEMA and place it in Attachment B.

Cheers.

____________________________________

Michael Howard, AICP, CFM

OPDR Assistant Program Director

Institute for Policy Research and Engagement (formerly the Community Service Center) | OregonPartnership for Disaster Resilience

T | 541.346.8413

The Institute for Policy Research and Engagement (IPRE) links the energy, expertise and innovation of the University of Oregon with the planning and public policy needs of Oregon communities

From: Dan Zinder <dzinder@cityofmolalla.com>

Sent: Monday, August 5, 2019 11:08 AM

To: Michael Howard <mrhoward@uoregon.edu>

Subject: FW: Molalla natural Hazard Mitigation Plan Addenda update

Michael,

Here are our primary actions.

Best,

Dan Zinder

503.759.0226

From: Gerald Fisher <gfisher@cityofmolalla.com>

Sent: Monday, August 5, 2019 11:04 AM

To: Dan Zinder <dzinder@cityofmolalla.com>

Cc: Alice Cannon <acannon@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

EQ1 – New PD building to be built and not seismic upgrades scheduled at this time for City Hall.

FL1 – SDC’s and rates for now. Update storm master plan scheduled to begin in 2021.

FL2 – New PW standards require detention to predeveloped (presettlement) rates.

LS1 – Not feasible due to cost and regulatory burden to relocate intake.

The rest are not in any of my plans. Thanks.

Regards,

Gerald Fisher, P.E. | Public Works Director

City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855 | Direct: 503.759.0218

CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.

From: Dan Zinder <dzinder@cityofmolalla.com>

Sent: Wednesday, July 31, 2019 5:08 PM

To: Gerald Fisher <gfisher@cityofmolalla.com>; Alice Cannon <acannon@cityofmolalla.com>

Subject: FW: Molalla natural Hazard Mitigation Plan Addenda update

Do any of the highlighted items below fit into our plans for the next 5 years?

Dan Zinder

503.759.0226

From: Michael Howard <mrhoward@uoregon.edu>

Sent: Monday, July 29, 2019 10:31 AM

To: Dan Zinder <dzinder@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan –

Checking in again. I would like to get this plan on to OEM to review before it heads up to FEMA for their review. You will also be asked to place the plan out for public comment before it is sent to FEMA. At this point I am looking for you/your team to provide me with a short list of priority actions from the list below (yellow highlight).

Please let me know if I can answer any questions.

Thanks

Michael

From: Michael Howard

Sent: Tuesday, July 16, 2019 10:47 AM

To: Dan Zinder <dzinder@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan –

Have you had a chance to review and prioritize your actions? Once that is complete we can provide the plan for you to initiate public comment. At that time we will also provide the plan to OEM for the internal state review prior to providing it to FEMA for their review.

Thanks.

Michael

From: Michael Howard

Sent: Monday, June 24, 2019 9:41 AM

To: 'Dan Zinder' <dzinder@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan –

The only item left before public comment is to prioritize your actions (Table MO-1). Please take a look at them and let me know which are your top 2-4 to focus on over the next 5 years. They have been listed below for your convenience:

MH #1 Develop public education programs to inform the public about methods for mitigating the impacts of natural hazards.

MH #2 Continue to integrate mitigation strategies into existing regulatory documents and programs, where appropriate.

MH #3 Improve vegetation management throughout the city.

MH #4 Identify and map out evacuation routes for all hazards.

EQ #1 Conduct seismic evaluations on City Hall/Police Building for implementation of appropriate structural mitigation strategies.

FL #1 Obtain funding for implementing recommendations outlined in the Stormwater Master Plan.

FL #2 Minimize overall impervious cover and disconnect impervious areas.

LS #1 Identify and locate a secondary location for the water intake system and move it away from the hillside.

SW #1 Reduce negative effects from severe windstorm and severe winter storm events.

WF #1 Coordinate wildfire mitigation action items through the Clackamas County Community Wildfire Protection Plan.

Thanks.

From: Dan Zinder <dzinder@cityofmolalla.com>

Sent: Friday, June 21, 2019 4:49 PM

To: Michael Howard <mrhoward@uoregon.edu>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Hi Michael,

We have no edits.

From: Michael Howard <mrhoward@uoregon.edu>

Sent: Wednesday, June 19, 2019 10:10 AM

To: Dan Zinder <dzinder@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan -

Can you provide me an update on the status of your review of the draft NHMP addendum? If you have no edits to make we will need to post the plan for public comment (FEMA prefers a minimum of two weeks review). I can provide example press release language that you can use.

Cheers.

Michael

From: Dan Zinder <dzinder@cityofmolalla.com>

Sent: Tuesday, May 7, 2019 8:23 AM

To: Michael Howard <mrhoward@uoregon.edu>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Hi Michael,

Here you go!

From: Michael Howard <mrhoward@uoregon.edu>

Sent: Thursday, May 2, 2019 4:59 PM

To: Dan Zinder <dzinder@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan –

Do you have a city logo that you can send me that can be used in the final version? We are adding a cover page and table of contents.

If you have an image that we can use on the cover that would be great too.

Let me know if you have any questions regarding the draft plan.

Cheers.

Michael

From: Michael Howard

Sent: Monday, April 29, 2019 6:02 PM

To: 'Dan Zinder' <dzinder@cityofmolalla.com>

Cc: Wilson, Jay <JayWilson@clackamas.us>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan –

It took us a bit longer than expected but the draft update is attached as a PDF. Let me know if you would like an editable Word version. There are highlighted sections throughout the draft that may assist in your review. One activity that remains is to prioritize the action items – you may want to choose the top 3 – 5 actions that could be accomplished in the next 5 years. Please add any additional actions that you think are needed.

Please note the following:

* In addition to your recommended adjustment to the flood risk, we opted to increase the wildfire rating to more closely match the rating in your previous plan – let us know if that should be changed to the HVA provided by you in November.
* We recommend deleting MH #4 (2012), this is an activity of the implementation/maintenance and update process.
* We recommend deleting WF #1 (2012), this activity is included within the building code/development code and also the Molalla RFD recommendations include these activities.
* We added WF #1 (2018-19) to replace the former WF action.

Please contact me with any questions.

Thanks for your patience.

____________________________________

Michael Howard, AICP, CFM

OPDR Assistant Program Director

T | 541.346.8413

From: Dan Zinder <dzinder@cityofmolalla.com>

Sent: Wednesday, November 14, 2018 4:23 PM

To: Michael Howard <mrhoward@uoregon.edu>

Cc: Gerald Fisher <gfisher@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Hello Michael,

* You had sent the Camby Mitigation Action Items table. Please copy and paste filled in items on the attached Molalla document to complete it. Filled in items correspond with the presented order on our document provided at the meeting.

* We had adjusted the flood risk up a little too high on the HVA wksht. Put it back down to 5

* Rural Dell and Mulino are not within City Limits

* Vulnerability table is otherwise ok

Best,

Dan Z

From: Michael Howard <mrhoward@uoregon.edu>

Sent: Wednesday, October 31, 2018 5:14 PM

To: Dan Zinder <dzinder@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan –

Attached are the updated tables including your edits from last week. Please take a look and let me know if you have anything to add/change.

Mitigation Actions:

* Please complete this table and let me know which actions should be prioritized. Let me know if you have questions.

Vulnerability Table:

* Note: the letters in the “earthquake” column correspond to the DOGAMI Rapid Visual Survey (2007) ratings for that facility. L = Low, M = Moderate, NR = Not Rated.
* It appears that Rural Dell Elementary and Mulino Elementary are not in the City. If that is true I will remove them from the list.
* Let me know if you have any additional facilities to list or to remove. Feel free to mark the spreadsheet and return it to me – please highlight or otherwise mark changes.

Hazard Vulnerability Matrix:

* Updates to the flood hazard were made per your edits at the meeting. Let me know if you have additional edits or feedback.

Please complete your edits by November 15.

Thanks.

____________________________________

Michael Howard, AICP, CFM

OPDR Assistant Program Director

Institute for Policy Research and Engagement (formerly the Community Service Center) | OregonPartnership for Disaster Resilience

T | 541.346.8413

The Institute for Policy Research and Engagement (IPRE) links the energy, expertise and innovation of the University of Oregon with the planning and public policy needs of Oregon communities

From: Dan Zinder <dzinder@cityofmolalla.com>

Sent: Monday, October 22, 2018 11:44 AM

To: Michael Howard <mrhoward@uoregon.edu>

Cc: Wilson, Jay <JayWilson@co.clackamas.or.us>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Michael,

Per the PW Director’s instruction, the City cannot commit additional staff time at this time. Tomorrow’s Johnson City meeting works very well for me as it is just off my commute home to Milwaukie.

Thank you and see you tomorrow,

Dan Z

From: Michael Howard <mrhoward@uoregon.edu>

Sent: Friday, October 19, 2018 3:50 PM

To: Dan Zinder <dzinder@cityofmolalla.com>

Cc: Wilson, Jay <JayWilson@co.clackamas.or.us>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Dan:

Per the email below we have you scheduled to attend an NHMP update meeting for Molalla at Johnson City on Tuesday Oct. 23 (2:30-4:30). If preferred we could meet you in Molalla on the morning of Oct. 23 (perhaps 10 am). The meeting will have a similar agenda to that of Johnson City (attached). We will also have time on Wednesday (Oct. 24) after 1:00 if that would work better. It would be best to have additional people attend the meeting if possible.

Let me know if you have any questions.

____________________________________

Michael Howard, AICP, CFM

OPDR Assistant Program Director

Institute for Policy Research and Engagement (formerly the Community Service Center) | OregonPartnership for Disaster Resilience

T | 541.346.8413

The Institute for Policy Research and Engagement (IPRE) links the energy, expertise and innovation of the University of Oregon with the planning and public policy needs of Oregon communities

From: Dan Zinder [mailto:dzinder@cityofmolalla.com]

Sent: Tuesday, October 9, 2018 2:32 PM

To: Wilson, Jay <JayWilson@co.clackamas.or.us>

Cc: Dan Huff <dhuff@cityofmolalla.com>; Gerald Fisher <gfisher@cityofmolalla.com>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Jay,

I would be able to make the Johnson City meeting on the 23^rd. Please include me in your Emergency Management/Hazard Mitigation correspondence with Molalla.

Thanks!

Dan Zinder

From: Dan Huff

Sent: Wednesday, October 03, 2018 8:21 AM

To: Dan Zinder <dzinder@cityofmolalla.com>

Subject: FW: Molalla natural Hazard Mitigation Plan Addenda update

From: Wilson, Jay <JayWilson@co.clackamas.or.us>

Sent: Tuesday, October 02, 2018 3:52 PM

To: Dan Huff <dhuff@cityofmolalla.com>

Cc: Michael Howard <mrhoward@uoregon.edu>; Eckman, Sarah <SarahSte@co.clackamas.or.us>

Subject: RE: Molalla natural Hazard Mitigation Plan Addenda update

Hi Mr. Huff,

We’re scheduling NHMP meetings with West Linn on Oct 10 at 10:30 AM and Johnson City on Oct 23 at 2:30PM.

These should only take 90 minutes and will be the only formal meeting necessary for the NHMP update.

Any chance your committee from Molalla could join one of those dates for your meeting too?

Thank you,

Jay

Jay Wilson

Clackamas County Disaster Management

From: Wilson, Jay

Sent: Wednesday, September 19, 2018 1:34 PM

To: dhuff@cityofmolalla.com

Cc: 'Michael Howard' <mrhoward@uoregon.edu>; Eckman, Sarah <SarahSte@co.clackamas.or.us>

Subject: Molalla natural Hazard Mitigation Plan Addenda update

Hello Mr. Huff,

I’m following up on a communication from July for assistance to be provided to Molalla for the 5-year update of your Natural Hazards Mitigation Plan (NHMP).

https://dochub.clackamas.us/documents/drupal/dda2cb48-a85f-444c-89f0-d73e9ba3fa09

The County is funding these updates with a FEMA Planning Grant to have Michael Howard with the University of Oregon’s Partnership for Disaster Resilience provide the technical assistance to help cities with the coordination, review, and meetings to get this process accomplished.

I’d like to offer any support or coordination from the County to assist Molalla in convening their Mitigation Plan Committee and scheduling this meeting with Mr. Howard to complete the update in conjunction with the County’s current NHMP update cycle. As a reminder, a current NHMP is required to be eligible for FEMA hazard mitigation assistance.

We are expecting to deliver our draft NHMP for state and FEMA review by the end of September. Our hope is to have our NHMP adopted and approved by the end of the year and before the closing of the 2018 FEMA mitigation grant application period, which closes on January 31^st, 2019.

Please contact me with any question or to discuss on more detail. And let me know if there is another point of contact we should be working with in Molalla.

Thank you,

Jay

Jay Wilson

Resilience Coordiantor

Clackamas County Disaster Management

2200 Kaen Rd, Oregon City 97045

503-723-4848 jaywilson@clackamas.us

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