RE: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

From: EOC, EOCOperations

Sent: Mon Apr 27 15:04:35 2020

To: Andy Peters

Cc: Gerald Fisher

Subject: RE: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

Importance: Normal

Attachments: image001.jpg; image002.jpg;

Hi Andy,

Here is a response to your questions.

1. How many gals/day discharge is expected: 80-200 gallons, one day a week
2. How long will the unit be on site: About four hours, with three of those hours being for shower operation and the other for setup and breakdown.
3. Will water for the unit come from the hose bibs at 209 Kennel? Yes. And that hose bib currently does not have a handle installed so that would need a temporary crank to open the water.
4. Can you confirm the only discharge will be grey water from normal shower use? Confirmed. Molalla Cares has rented portable toilets to that site already so if people using showers needed a restroom, those are available on site.
5. Who shall we contact if we have issues with the sanitary discharge? Emergency Operations Center Operations division. Specific contact persons in EOC Operations can be provided as well. Joseph Marek or Eben Polk – 503-650-3325. Vahid Brown would be the working contact.

Please let me know if you have any questions.

Thanks

Joe

Joseph Marek

EOC Operations

503-650-3325

From: Andy Peters <apeters@cityofmolalla.com>

Sent: Monday, April 27, 2020 2:09 PM

To: EOC, EOCOperations <EOCOperations@clackamas.us>

Cc: Gerald Fisher <gfisher@cityofmolalla.com>

Subject: RE: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

Hello Joseph. The Public Works Director has the authority to allow you a temporary discharge. It’s so rare that we have no formalized permit application, so if you can just answer these few questions by email for me, I’ll get a letter drafted to get you going. Sound good?

1. How many gals/day discharge is expected
2. How long will the unit be on site
3. Will water for the unit come from the hose bibs at 209 Kennel
4. Can you confirm the only discharge will be grey water from normal shower use
5. Who shall we contact if we have issues with the sanitary discharge.

Thanks!

Respectfully,

Andy Peters

City of Molalla

Public Works Operations Supervisor

(503) 829-6855 x220

Cell: 503-793-0507

apeters@cityofmolalla.com

117 N Molalla Ave

Molalla, OR 97038

From: EOC, EOCOperations <EOCOperations@clackamas.us>

Sent: Monday, April 27, 2020 1:27 PM

To: Andy Peters <apeters@cityofmolalla.com>

Cc: Gerald Fisher <gfisher@cityofmolalla.com>

Subject: FW: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

Hi Andy,

I’m trying to facilitate the use of a portable shower at the warming center at 209 Kennel Avenue. The trailer has a very small storage tank, so we’re looking at a way to discharge into the sanitary sewer system. I understand from Dan, we need a permit from the City. Is there a permit application that we need to fill out or what is the best way to move this forward.

Thanks much

Joseph Marek

EOC Operations

503-650-3325

From: Dan Huff <dhuff@cityofmolalla.com>

Sent: Monday, April 27, 2020 11:53 AM

To: EOC, EOCOperations <EOCOperations@clackamas.us>

Cc: Brown, Vahid <VBrown@clackamas.us>; Andy Peters <apeters@cityofmolalla.com>; Gerald Fisher <gfisher@cityofmolalla.com>

Subject: RE: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

Joe – We cannot allow grey water to be drained into the storm system per MMC 13.08.480. The two options you have is to contain the grey water or obtain a temporary permit to drain into the sanitary sewer. We will not charge for the permit. Our Operations Supervisor, Andy Peters can help you through the permit process if you choose to go that route.

Dan Huff

City Manager

City of Molalla, Oregon

(503)829-6855

______________________________________________________________________________

PUBLIC RECORDS LAW DISCLOSURE

This e-mail is a public record of the City of Molalla and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This e-mail is subject to State Retention Schedule.

From: EOC, EOCOperations <EOCOperations@clackamas.us>

Sent: Friday, April 24, 2020 1:18 PM

To: Dan Huff <dhuff@cityofmolalla.com>; Gerald Fisher <gfisher@cityofmolalla.com>

Cc: Brown, Vahid <VBrown@clackamas.us>

Subject: RE: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

Hi Dan,

Thanks for getting back to me. The unit has a small holding tank – good for about 15 showers. Currently, the grey water has been drained into the sewer system. Would that be an option at the propose location?

Thanks

Joe

From: Dan Huff <dhuff@cityofmolalla.com>

Sent: Friday, April 24, 2020 1:14 PM

To: EOC, EOCOperations <EOCOperations@clackamas.us>; Gerald Fisher <gfisher@cityofmolalla.com>

Cc: Brown, Vahid <VBrown@clackamas.us>

Subject: RE: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

Joe – No permits needed for the portable shower unit at the Molalla Warming Center. Please confirm for us that the unit is all self-contained and all grey water/waste will be kept out of the storm sewer system.

Dan Huff

City Manager

City of Molalla, Oregon

(503)829-6855

______________________________________________________________________________

PUBLIC RECORDS LAW DISCLOSURE

From: EOC, EOCOperations <EOCOperations@clackamas.us>

Sent: Friday, April 24, 2020 1:04 PM

To: Dan Huff <dhuff@cityofmolalla.com>; Gerald Fisher <gfisher@cityofmolalla.com>

Cc: Brown, Vahid <VBrown@clackamas.us>

Subject: Consideration for use of trailer mounted shower at warming center at 209 Kennel Avenue

Hi Dan and Gerald,

Joe Marek here – I hope you and your families are well. I’m helping out in our EOC during this emergency. The County has access to a trailer mounted shower operation and we are interested in placing it at the warming center site at 209 Kennel Ave. in Molalla. My understanding is that some shower access for houseless individuals has been suspended during the COVID emergency. Vahid Brown, who helps our houseless vulnerable population has been in contact with Leota Childress about this proposal.

The trailer would be brought to the site once a week for several hours and there would be volunteers operating the shower system and cleaning it after each use.

I want to check with both of you to see if there are any permits needed or issues/concerns that would need to be addressed prior to deployment.

Thank you very much for your consideration of this request.

Please let me know if you have any questions.

Be safe.

Joe Marek

EOC Operations