Hi Sadie,
I have not seen a Hydrant Meter Permit come through for the Buckaroo yet. Can you remind them they need to come into City Hall to pay for the deposit and fill out the permit so we can get that set up for them?
Thank you,
Jennifer Cline, P.E.
City of Molalla
Public Works Director
O: 503.759.0218
F: 503.829.3676
"From: Sadie Cramer [mailto:cityrecorder@cityofmolalla.com]
Sent: Wednesday, June 10, 2015 12:46 PM
To: Jennifer Cline
Cc: Dan Huff
Subject: FW: Follow-ups and Item Execution Needed ASAP by Departments
Updated status as of 06/10/15. See RED at the very bottom. Just staying on the same page.
From: Jennifer Cline [mailto:jcline@cityofmolalla.com]
Sent: Wednesday, June 10, 2015 10:18 AM
To: Sadie Cramer
Subject: FW: Follow-ups and Item Execution Needed ASAP by Departments
GPEC installed the High Level alarm on 5/19.
Jennifer Cline, P.E.
City of Molalla
Public Works Director
O: 503.759.0218
F: 503.829.3676
From: Jason Clifford [mailto:jclifford@cityofmolalla.com]
Sent: Wednesday, June 10, 2015 8:13 AM
To: Jennifer Cline
Subject: RE: Follow-ups and Item Execution Needed ASAP by Departments
It was 5/19/15 according to our logbook
From: Jennifer Cline [mailto:jcline@cityofmolalla.com]
Sent: Tuesday, June 09, 2015 5:29 PM
To: Jason Clifford
Subject: FW: Follow-ups and Item Execution Needed ASAP by Departments
Hi Jason,
Do you happen to have on record what day the by-pass probe alarm that GPEC installed was in place and functioning?
Jennifer Cline, P.E.
City of Molalla
Public Works Director
O: 503.759.0218
F: 503.829.3676
From: Jennifer Cline [mailto:jcline@cityofmolalla.com]
Sent: Tuesday, June 09, 2015 5:24 PM
To: Sadie Cramer
Cc: Dan Huff; Heather Penni; Jason Clifford
Subject: RE: Follow-ups and Item Execution Needed ASAP by Departments
Sadie,
Getting back to your question below.
The only contractors that I expect service bills from are as follows:
GPEC – the charges will be for the day of 5/11 for the call out and the for the installation of the High Level Alarm work. When we receive the invoices I can high-light the line items that were for the event. I have not seen an invoice yet, have we received one?
Industrial Systems – The quote was submitted to Dan, once I receive the Invoice I will make sure to pass it along.
Brown & Caldwell – They have been asked to submit a separate invoice.
Aronson Security – I requested the alarm company to pull the door codes. I don’t know if we will receive a bill for the request. I also made a request to assign individual log in pins to each employee at the plant or on duty.
Jennifer Cline, P.E.
City of Molalla
Public Works Director
O: 503.759.0218
F: 503.829.3676
From: Sadie Cramer [mailto:cityrecorder@cityofmolalla.com]
Sent: Thursday, June 04, 2015 2:09 PM
To: Jennifer Cline
Cc: Dan Huff
Subject: Follow-ups and Item Execution Needed ASAP by Departments
Importance: High
Hello,
I know we all have VERY full plates but there are some items that I am in need of to properly process items for the city. I listed them in priority. I am addressing each department individual to same time.
· Jen - WWTP Bear creek - The claim is open. I need a list of all potential vendors that were/still involved with the clean-up, repairs etc. We have to watch for the invoices as they come in and need the names so we can properly account for CIS. I need this by the end of tomorrow if possible please, invoices are trickling and we have to catch all of them to maximize our reimbursements. Please get the list to Heather asap. Is the list above all of the vendors for this claim?
· The Molalla Buckeroo Association events that are coming up need to be reviewed and signed off on. They were sent electronically by Maeghan a couple of weeks ago I believe. I reattached (3 aps in 1 PDF) them to expedite. Please see Maeghan to sign off on the originals. As stated in the staff meeting today, I will provide a summary briefing with item assignments. I should have that done on Monday to effected departments. I will bring them to the staff meeting tomorrow morning. We are heading into crunch time on these.
· I am working on getting to the bond for you to sign off on which will be tomorrow. I am almost to that item. I’m considering this item done. He got a copy and I’m not in possession of the original.
· The Big Gun (attached above) – The item was approved by Council but was not supposed to be invoiced until 07/01/15. Are we in possession of this or is it being delivered after the July 1st? In use per pix you shared.
Ø It needs to be added to our insurance schedule which I have as July 1st. I sent over the equipment and vehicle schedules for you. Please make the needed changes and include (purchase amount, Vin, make, Model etc for insurance purposes)
Ø I am hoping it’s after the 1st so we don’t get an audit ding for the invoice that is dated prior to the new FY. Heads up that is a possibility.
If there is something you need from me please let me know by adding it to your response to this email to ease tracking.
Thanks,
Sadie