Sadie,
Getting back to your question below.
The only contractors that I expect service bills from are as follows:
GPEC – the charges will be for the day of 5/11 for the call out and the for the installation of the High Level Alarm work. When we receive the invoices I can high-light the line items that were for the event. I have not seen an invoice yet, have we received one?
Industrial Systems – The quote was submitted to Dan, once I receive the Invoice I will make sure to pass it along.
Brown & Caldwell – They have been asked to submit a separate invoice.
Aronson Security – I requested the alarm company to pull the door codes. I don’t know if we will receive a bill for the request. I also made a request to assign individual log in pins to each employee at the plant or on duty.
Jennifer Cline, P.E.
City of Molalla
Public Works Director
O: 503.759.0218
F: 503.829.3676
From: Sadie Cramer [mailto:cityrecorder@cityofmolalla.com]
Sent: Thursday, June 04, 2015 2:09 PM
To: Jennifer Cline
Cc: Dan Huff
Subject: Follow-ups and Item Execution Needed ASAP by Departments
Importance: High
Hello,
I know we all have VERY full plates but there are some items that I am in need of to properly process items for the city. I listed them in priority. I am addressing each department individual to same time.
· Jen - WWTP Bear creek - The claim is open. I need a list of all potential vendors that were/still involved with the clean-up, repairs etc. We have to watch for the invoices as they come in and need the names so we can properly account for CIS. I need this by the end of tomorrow if possible please, invoices are trickling and we have to catch all of them to maximize our reimbursements. Please get the list to Heather asap.
· The Molalla Buckeroo Association events that are coming up need to be reviewed and signed off on. They were sent electronically by Maeghan a couple of weeks ago I believe. I reattached (3 aps in 1 PDF) them to expedite. Please see Maeghan to sign off on the originals. As stated in the staff meeting today, I will provide a summary briefing with item assignments. I should have that done on Monday to effected departments.
· I am working on getting to the bond for you to sign off on which will be tomorrow. I am almost to that item.
· The Big Gun (attached above) – The item was approved by Council but was not supposed to be invoiced until 07/01/15. Are we in possession of this or is it being delivered after the July 1st?
Ø It needs to be added to our insurance schedule which I have as July 1st.
Ø I am hoping it’s after the 1st so we don’t get an audit ding for the invoice that is dated prior to the new FY. Heads up that is a possibility.
If there is something you need from me please let me know by adding it to your response to this email to ease tracking.
Thanks,
Sadie