Hi Justin,
We do not have someone at the City developing design letters or memos to file at this time. Can you please be more specific about what ramps we need to reference in a memo justifying the ramps we are choosing not to upgrade? Is this any ramp or ODOT R/W specific ramps? Will you please provide an example of a letter or memo that has been written in the past for this specific case.
It is the intent of the City to request the use of Black ADA dome mats, however I do not see “Black” in color on the QPL as qualified under Detectable Warning Device category. As Hassan stated, to not delay the project any further, we will use Yellow for the 211/Main St ramps. I would like to make this a change order and still proceed with the request for Black.
Regarding the prior ODOT paving project on 211, I spoke with our City Manager, Dan Huff, who started working for the City of Molalla at the end of June of 2013. He recalls it was overlaid sometime after August 2013. This project consisted of full width overlay from approximately Hart Ave to Swiegle Ave., with patch work continued east of the Swiegle Ave intersection. I will send a direct email to Basil addressing the issue.
Sincerely,
Jennifer Cline, P.E.
City of Molalla
Public Works Director
O: 503.759.0218
F: 503.829.3676
From: SHOEMAKER Justin D [mailto:Justin.D.SHOEMAKER@odot.state.or.us]
Sent: Wednesday, October 29, 2014 4:55 PM
To: Jennifer Cline
Cc: CHRISTOPHER Basil R; Nicolas Lennartz; Dan Huff; hai@curran-mcleod.com
Subject: RE: City of Molalla Plans
Jennifer –
Thanks for the information. These are the answers I needed to hear.
Is someone writing letters or a memos to your project file on the areas the city is not choosing to update? Now, for ODOT to reimburse any State funded project we need to know and concur that sufficient documentation is in place.
Please note – ODOT by specification uses Safety Yellow for our tactical warnings in ODOT R/W. However, if the city maintains outside of curb we can allow for the black color (I’m not sure what agreement is in place without contacting the district) as long as the product is on the QPL. I have sent an email to the district to see if they want to include a permit, or if they are comfortable with Local Agency oversight. Is the cities intent to request Black Truncated Domes for ramps for all of OR211?
I plan on giving Hassan a call, I will need a updated plan set to review and discuss with the district. I will likely need to see a copy of the documentation discussed above and the stamped plans prior to the city bid.
Now to answer your question. Up until this year most 1R pavement projects were exempt from ADA ramp improvements. With FHWA’s clarification on what is considered maintenance that is no longer the case. Current and new projects will capture the ADA ramps in them – there are special cases that may be stand alone. USDJ and FHWA did not issue their Technical letter until July of 2013, if I remember correctly ODOT projects bid after that date were looked at to add ramps. – If that area was done by ODOT maintenance staff they were likely not made aware of the letter until after FHWA’s meeting in August.
Likely the paving you are talking about fell before the clarification and/or letter. That being said, ODOT does have a bucket of funds to replace missing or non-compliant ramps. These funds are mostly distributed on the State side of the building, not the Local Agency. To inquire about getting those funds or replacement of those ramps you should contact the Area Manager Rich Watanabe. Since Basil is part is the cc’s on these emails he is now aware of the area. I would also suggest making a standalone email to Basil about bringing ramps up to date within the city if funding and or grants become available.
I would also watch this website http://www.oregon.gov/ODOT/TD/AT/pages/index.aspx if you don’t already. They post when new programs and grants provided by ODOT are available for application and funding. Apply for everything the City is eligible for.
If you have any other questions don’t hesitate to ask.
-JS
Justin Shoemaker
Project Development Liaison
Region 1 Project Services
123 NW Flanders Street
Portland, OR 97209
(503)731-8486
Email: justin.d.shoemaker@odot.state.or.us
From: Jennifer Cline [mailto:jcline@cityofmolalla.com]
Sent: Wednesday, October 29, 2014 1:56 PM
To: SHOEMAKER Justin D
Cc: CHRISTOPHER Basil R; Nicolas Lennartz; Dan Huff; hai@curran-mcleod.com
Subject: RE: City of Molalla Plans
Hi Justin,
Thank you for the web links, they will be useful for research when in question.
I do want to let your know my background for the last 10 years has been with WSDOT, where I participated in implementing the 2010 ADA standard changes and policy within the SW Region about 5 years ago. I gained additional experience by enforcing ADA standards in regards to developer review process, along with design and construction inspection for various cities in the SW Region.
I have reviewed, measured and verified slopes the existing ADA ramps in the field for the Stowers, Grange and Heintz Roadway Improvement project. Any non-conforming ramps have been noted and will be retrofitted within the project.
In regards to your comments in the previous email:
· We are choosing to go with black truncated domes for any new ADA ramps or where needed. This will technically meet the dark on light 2010 ADA Standards requirement. I am not aware of any ramps with in the project limits that are not contrasting in color, however there are a few that will be clean or replaced if damaged.
· In reference to providing two (2) ramps when possible. Are you referring to the connecting ramps on the south side of Main St/211 at Grange. If so, we have chosen to not upgrade those ramps at this time for several reasons; there currently are existing functioning ramps, we are minimizing construction costs to make upgrades elsewhere where ADA ramp issues are critical and this project is not making improvements on Main St/211 at this time.
· As for sidewalks, the City is meeting the ADA minimum guidelines and recommendations of 60” or 5 feet width. In general, for commercial areas 6-ft minimum width is required by the City for any new sidewalks where available or feasible, and 8-ft widths for special identified high use routes such as Main St and Molalla Ave. For the Grange and Main St/211 intersection, we are reconstructing 6-ft sidewalks on the west side of grange where feasible. All residential streets will be constructed to the City 5-foot minimum requirement.
I do have one question regarding ADA ramps along state highways. When a grind and inlay or overlay project is completed, does the state upgrade ADA Ramps at that time as required? Or is this handled out of a deferred ADA budget? Last year paving was completed on Main St/211 for a short section through the middle of Molalla and no ramps were modified for ADA standards. When do you anticipate the state to upgrade these ramps?
Please let me know if your concerns have been addressed.
Sincerely,
Jennifer Cline, P.E.
City of Molalla
Public Works Director
O: 503.759.0218
F: 503.829.3676
From: SHOEMAKER Justin D [mailto:Justin.D.SHOEMAKER@odot.state.or.us]
Sent: Wednesday, October 29, 2014 11:23 AM
To: Dan Huff; jcline@cityofmolalla.com
Cc: CHRISTOPHER Basil R
Subject: RE: City of Molalla Plans
Hey guys,
I wanted to provide you a good amount of information on ADA. One of the links (with **) is a Class by FHWA and Fed Civil Rights that explains many of the comments I gave. I have shared this with Curran-McLeod previously when they were designing projects in Canby. I intend on calling Hassan and talking with him. I will also be going out to Sandy Thursday and could come out your way with our ADA coordinator and look at the ramps with both the city and consultant.
Now there are ways around not following ADA but it requires a design exception for each location. The city will need to be comfortable with each design exception because if any instance ever happens at one of the locations the city will be held accountable. Also if an Advocate is in your area, they can file a claim for non-compliance.
As always, when time and funding allows our project services unit can/will provide assistance to the city on your projects – especially with ADA designs.
http://www.fhwa.dot.gov/civilrights/programs/doj_fhwa_ta.cfm#_ftn3
http://www.ada.gov/doj-fhwa-ta.htm
https://connectdot.connectsolutions.com/p2lz0u6bt16/?launcher=false&fcsContent=true&pbMode=normal **
http://www.clrp.cornell.edu/q-a/105_ADA_curb/105.html
If you have any questions let me know, and if you would like to meet and look over the project locations we will make ourselves available.
-JS
Justin Shoemaker
Project Development Liaison
Region 1 Project Services
123 NW Flanders Street
Portland, OR 97209
(503)731-8486
Email: justin.d.shoemaker@odot.state.or.us
From: SHOEMAKER Justin D
Sent: Tuesday, October 28, 2014 6:20 PM
To: 'Dan Huff'; hai@curran-mcleod.com
Subject: RE: City of Molalla Plans
That is correct, but
Stowers Rd.’s domes are not contrasting. Even a couple on Heintz – Is someone painting them?
Without a field visit or better pictures I’m not sure Stowers Rd. existing ramps meet current standards. Someone needs to check grade and landing size.
The existing ramps that are labeled “retrofitted” – can’t be retrofitted they need to be removed and replaced (Mostly all occur Grange Ave).
The Cities details sheet does not meet all current ADA guidance – ODOT pull sheets will be required for OR211 connection. – Please note current ADA guidance requires 2 ramps wherever possible (one is allowed but it needs to be justified). If city is not providing a minimum sidewalk width how are you making sure you have a 4x4 landing and the 2 feet of domes – from the drawings 6 foot sidewalk should be the minimum but project is building 4-5, thus making the majority of the ADA ramps non-compliant.
I sent this out so I could beat the solicitation of the project. It is a lot cheaper to fix this now than after the contractor is gone and the city is asking for inspection and payment.
These are likely easy fixes, unless R/W is an issue. I also don’t know the hydrology of the area to know if step-down ramps can be use in a lot of these locations.
I will help any way I can, please give me a call if you want to discuss.
Thanks,
-JS
Justin Shoemaker
Project Development Liaison
Region 1 Project Services
123 NW Flanders Street
Portland, OR 97209
(503)731-8486
Email: justin.d.shoemaker@odot.state.or.us
From: Dan Huff [mailto:dhuff@cityofmolalla.com]
Sent: Tuesday, October 28, 2014 5:13 PM
To: SHOEMAKER Justin D; hai@curran-mcleod.com
Subject: RE: City of Molalla Plans
Justin – I find ADA reconstruction and construction throughout the entire project area including truncated domes and details on C15.
Dan Huff
City Manager
City of Molalla, Oregon
(503) 829-6855
_______________________________________________________________________________
PUBLIC RECORDS LAW DISCLOSURE
This e-mail is a public record of the City of Molalla and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This e-mail is subject to State Retention Schedule
From: SHOEMAKER Justin D [mailto:Justin.D.SHOEMAKER@odot.state.or.us]
Sent: Tuesday, October 28, 2014 5:00 PM
Cc: Dan Huff; jcline@cityofmolalla.com
Subject: RE: City of Molalla Plans
On the Stowers section it looks like the truncated domes are glue down style. Can you or the city find out if the truncated dome were originally concrete colored? If not, do you happen to know what brand they are and date they were installed?
Thanks,
-JS
Justin Shoemaker
Project Development Liaison
Region 1 Project Services
123 NW Flanders Street
Portland, OR 97209
(503)731-8486
Email: justin.d.shoemaker@odot.state.or.us
_____________________________________________
From: SHOEMAKER Justin D
Sent: Tuesday, October 28, 2014 4:48 PM
To: 'hai@curran-mcleod.com'
Cc: 'Dan Huff'; 'jcline@cityofmolalla.com'
Subject: RE: City of Molalla Plans
These plans do not address current ADA requirements. Existing ADA ramps must be brought to Current standards.
If the city does not address all ADA requirements I cannot reimburse for the project. Please note ADA requirements include truncated domes in contrasting color.
ADA ramps must call out ODOT RD drawings for 211 and Grange Ave. – ODOT permit may be required. – RD756 Option B is my recommendation
If you would like to discuss please contact me.
Justin Shoemaker
Project Development Liaison
Region 1 Project Services
123 NW Flanders Street
Portland, OR 97209
(503)731-8486
Email: justin.d.shoemaker@odot.state.or.us
_____________________________________________
From: Hassan Ibrahim [mailto:hai@curran-mcleod.com]
Sent: Tuesday, October 28, 2014 6:34 AM
To: SHOEMAKER Justin D
Subject: City of Molalla Plans
<< File: Stowers, Grange and Heintz Improvements.pdf >>
Hi Justin,
Here are the construction plans that we will be publishing for soliciting bids.
Best regards,
--------------------
Hassan Ibrahim, P.E.
CURRAN-McLEOD, INC.
6655 SW Hampton St, Ste. 210
Portland, OR 97223
Tel: 503-684-3478
Fax: 503-624-8247
Cell: 503-807-2737
email: hai@curran-mcleod.com