Is there a use it or lose it cap for vacation and comp?
Whereas, if they don’t manage their time and schedule time-off appropriately they risk losing the time at the year end cut-off?
Jennifer Cline, P.E. | Public Works Director
Licensed in OR, WA
117 N Molalla Ave. | PO Box 248 * |Molalla, OR 97038
O: 503.759.0218 | F: 503.829.3676
From: Heather Penni [mailto:hpenni@cityofmolalla.com]
Sent: Monday, December 28, 2015 11:29 AM
To: 'Jennifer Cline' <jcline@cityofmolalla.com>; 'Dennis Welle' <dwelle@cityofmolalla.com>
Cc: 'Dan Huff' <dhuff@cityofmolalla.com>
Subject: Adam Shultz
Jenn and Dennis,
Adam Shultz has vacation accrued at 329.00 as of 12/26/2015. He also accrues 10.0 additional hours per month. He will be at the maximum accrual by April 2016.
Please have him schedule a minimum of 40.00 vacation by 03/31/2016 and an additional 40.00 of vacation by 06/30/2016.
In payroll each employee calculates a liability amount for the payable time (vacation/comp/floater). Management is responsible for watching those hours to manage potential costs/payout for our departments and to ensure employees have ample opportunity for time off. By contract we are only allowed to assess maximum limits on the employees at 12/31, but we can and need to encourage employees close to the maximum to address those levels.
Let me know if you have any questions.
Thanks!
HP