From: Jennifer Cline
Sent: Thu Mar 24 17:14:16 2016
To: Dan Huff
Subject: FW: Jurisdictional Transfer Follow Up
Importance: High
Attachments: 813 Molalla JT 16mar16 draft.doc; Hi, Do you have a ½ hour to go over this tomorrow (Friday)? Thanks, Jennifer Cline, P.E. | Public Works Director Licensed in OR, WA 117 N Molalla Ave. | PO Box 248 * |Molalla, OR 97038 O: 503.759.0218 | F: 503.829.3676 From: ADAMS Talena E [mailto:Talena.E.ADAMS@odot.state.or.us] Sent: Tuesday, March 22, 2016 2:11 PM To: Dan Huff <dhuff@cityofmolalla.com>; Jennifer Cline <jcline@cityofmolalla.com> Cc: MILLER Theodore C <Theodore.C.MILLER@odot.state.or.us>; SMITH Michelle L * ODOT <Michelle.L.SMITH@odot.state.or.us>; BRUMLEY Seth A <Seth.A.BRUMLEY@odot.state.or.us>; BROOKS Kelly S <Kelly.BROOKS@odot.state.or.us> Subject: RE: Jurisdictional Transfer Follow Up Importance: High Hello Dan and Jennifer, We are waiting for a response from you on a couple of items before we can proceed with detailed project scoping for the 19-21 STIP. 1) Have you had time to review the attached draft agreement and email from Kelly last week (see below) ? 2) We are looking for feedback from you on the draft scope for the ARTS project we discussed earlier this month (also below). Please let us know as soon as possible if you have feedback or comments. Note: Project planning details this week are dependent on the direction you are taking with this transfer agreement. Also, Kelly is out this week so please send responses to Talena and Seth. Please give me a call if you have questions or concerns. Talena E. Adams ODOT Region 1- Program and Funding Manager 123 NW Flanders St, Portland, OR 97209 Mobile: (971) 413-1452 Office: (503) 731-8235
From March 8, 2016:
Hi Jennifer,
Thank you for talking with us last Thursday about the initial draft of your ARTS Systemic scope estimate and to discuss assumptions/next steps. Please review the summary below, confirm/revise assumptions, and address all action items/follow up needed by March 11, 2016. City follow up items are in blue italics.
GENERAL/MISC
· Molalla’s Hot Spot project had a low B/C ratio and didn’t make the final cut for the 150% scoping list.
· ODOT is hoping to bundle projects into $1 million projects for cost efficiency
ARTS SYSTEMIC PROJECTS
OR213 AT TOLLIVER TO OR211 AT ONA WAY
· City would like ODOT to deliver the project and bundle it with similar projects. Please confirm.
· City will review and comment on bid items and scope assumptions.
· City will provide information to ODOT on their utility franchise agreement.
Please do not hesitate to reach out with questions or concerns. Thanks again for assisting with this effort.
Seth Brumley
ODOT Region 1- Program and Funding
123 NW Flanders St, Portland, OR 97209
Office: 503.731.8286
From: BROOKS Kelly S
Sent: Wednesday, March 16, 2016 4:25 PM
To: Dan Huff; Jennifer Cline
Cc: MILLER Theodore C; ADAMS Talena E; SMITH Michelle L * ODOT
Subject: Jurisdictional Transfer Follow Up
Dan and Jennifer,
I’ve worked to revise our draft agreement to reflect some of the issues we discussed. I checked with our traffic manager and she confirmed that we have no authority on any traffic control devices on the section of road after we transfer it. We do maintain a role if the traffic control device is at an intersection with a state highway.
We have not yet confirmed with our bridge team what needs to be in this agreement, but we are assuming there will be additional language regarding ODOT access to monitor and inspect bridges or culverts we might still be accountable for that are located within the transferred area. In addition, a few items are not quite finalized with complete information (specifically #5-8 on pages 4-5). There will also likely be some additional language from mobility regarding over-dimensional freight but I don’t expect that to be extensive.
Please review and let us know if you have any questions, comments, or concerns about the terms in this draft of the agreement by the end of the week. We will need to proceed to signature as soon as possible.
Thanks,
Kelly Scannell Brooks
Interim Policy and Development Manager
ODOT Region 1
(503) 731-3087