From: Andy Peters

Sent: Tue Oct 16 10:29:21 2018

To: Gerald Fisher

Cc: Jake Ehredt; Jaimee Searcy

Subject: FOLLOWING UP Daily RWUP Compliance Checklist

Importance: Normal

Gerald, just to close the loop:

I’ve updated the Daily RWUP Compliance Checklist to account for Dyers comments. Purely for documentation I’ve included my answers/thoughts in red, just so we both know this checklist was addressed by us staffers. It’s certainly improved our checklist. I’m going to finalize the SOP and put this Checklist into use. Nothing is set in stone so if we find a mistake or area for improvement we will adjust, naturally.

Thanks,

Andy

_________________________________

Ryan,

I’ve reviewed the draft daily recycled water checklist and have the following comments.

DEQ’s Internal Management Directive ‘Implementing Oregon’s Recycled Water Use Rules’ states that the following types of records should be considered;

• * Site name and location Accounted for on the DMR
• * Crops grown Is always Grass fed Cattle
• * Method of application Is accounted for in the RWUP and does not change
• * Area (acreage) receiving recycled water Is accounted for in the RWUP and does not change
• * Daily recycled water application rate (in/acre) Accounted for on the DMR
• * Daily supplemental water application rate (in/acre) Does not apply
• * Monthly recycled water application rate (in/acre) Accounted for on the DMR
• * Monthly supplemental water application rate (in/acre) Does not apply
• * Monthly loading rate of limiting constituent TKN is measured each month but the load limits cannot be reached before moisture limits, so although this data is available in our records the calculation is not strictly necessary to add anything to the checklist. I have a work order open for myself to integrate this Lab task: the lab tech will eventually enter the TKN results into MolallaOps and the system will the calc the load and send an email warning if limits are being approached. But since this limit cannot reasonably be expected to be reached I’m planning this work accordingly.
• * Type, rate (lbs/acre), area, and date of supplemental fertilizer use Does not apply
• * Crop rotation information Does not apply
• * System operation and maintenance activities Tracked in the Work Order system, constantly being improved.

Many of these record suggestions don’t apply, and several remain unchanged day-to-day, but reviewing the above list and incorporating relevant items is recommended.

Here is a list of the originally proposed checklist items, with a few additional items inserted, for your consideration;

• * WWTP and WTP
  • * Verify Total Coliform results achieved from day prior. Already on the checklist
  • * Verify wind velocity is less than 10 mph at WTP. Already on the checklist
  • * Verify no active WWTP alarm conditions. This is constantly in the scan pattern of all operators and the Supervisor.
  • * Weather conditions and forecast (including wind speed) _________ . Added “currently not raining” to the checklist and note reminding Operators we must to cease irrigating after that setup run and check moisture blocks before continuing. I’ve added an item for this on the checklist.
• * Field Conditions Prior to Irrigating
  • * Verify signage and setbacks are established. Added
  • * Verify wind velocity. Already on the checklist
    • * Record velocity (mph) Already on the checklist
  • * Verify restricted access and exposure. Added
  • * Verify no ponding or surface water run-off. Already on the checklist
  • * Verify absence of odors or other nuisance conditions. Already on the checklist
  • * Verify irrigation system functionality. N/A
  • * Photo record of site conditions. Added
  • * Big Gun Settings
    • * Record Section, Header/Direction, Run Time (hrs) Already on the checklist
  • * Piezometers
    • * Verify greater than 1 FT to groundwater Already on the checklist
    • * Record Location/Reading (Depth to Groundwater, FT) Already on the checklist
  • * Moisture Blocks (MB)
    • * Verify AWC is sufficiently less than 90%. Already on the checklist
    • * Section/Site, Depth to MB (FT), Reading (% AWC) Already on the checklist
• * Field Conditions During Irrigation
  • * Sites Irrigated
    • * Ranch, Cemetery, WWTP Accounted for on the DMR and through Meters
    • * Area (acreage) receiving recycled water. Is accounted for in the RWUP and does not change
    • * Daily recycled water application rate (in/acre). Accounted for on the DMR
    • * Chlorine Residual (mg/L) take from furthest site. Already on the checklist
    • * Total Coliform (grab) sample pulled from furthest site. Already on the checklist
• * Lab Activities
  • * Total Coliform Already on the checklist
  • * pH Already on the checklist

Should definitely keep things simple and straightforward, so feel free to omit any of the above items that are unnecessary.

I think taking and filing pictures of field conditions would be beneficial in countering any future claims of non-compliance.

Let me know if you have any questions.

Thank you,

Tyler J. Molatore, PE

The Dyer Partnership Engineers & Planners, Inc.

759 W. Central Ave.

Sutherlin, Oregon 97479

(541) 459-4619

(541) 784-5095 (cell)

www.dyerpart.com

From: Gerald Fisher [mailto:gfisher@cityofmolalla.com]

Sent: Thursday, October 04, 2018 5:00 PM

To: R Quigley; tmolatore

Subject: FW: Daily RWUP Compliance Checklist

Ryan,

I have not had a chance to compare this to the RWUP yet. Please take a quick look with Tyler and let me know if anything critical pops out as missing to either of you. Thanks.

Regards,

Gerald Fisher, P.E. | Public Works Director

City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855 | Direct: 503.759.0218

CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.

From: Andy Peters

Sent: Monday, October 01, 2018 3:33 PM

To: Gerald Fisher <gfisher@cityofmolalla.com>

Cc: Jaimee Searcy <jsearcy@cityofmolalla.com>; Jake Ehredt <jehredt@cityofmolalla.com>; James Clifton <jclifton@cityofmolalla.com>

Subject: Daily RWUP Compliance Checklist

Gerald, this is our first try at a daily checklist. I’m sure we will tweak it as we go, but the important question is: will this work for you in your future meetings with Bear Creak and DEQ? Let me know if you’d like to see more/less or different. We are hoping on our end to consolidate a few other loose lab sheets into this single checklist. And if you approve, we’ll write an official SOP to go along with it.

Thanks,

Andy Peters

City of Molalla

Public Works Operations Supervisor

(503) 829-6855 x220

Cell: 503-793-0507

apeters@cityofmolalla.com

117 N Molalla Ave

Molalla, OR 97038