From: Andy Peters

Sent: Thu Jan 03 12:24:55 2019

To: Polly Burkoff

Cc: Gerald Fisher

Subject: RE: Landscaping Authorization - City of Molalla

Importance: Normal

 

Polly, understood. I’ll get the work lined up.

Andy

Andy Peters

City of Molalla

Public Works Operations Supervisor

(503) 829-6855 x220

Cell: 503-793-0507

apeters@cityofmolalla.com

117 N Molalla Ave

Molalla, OR 97038

From: Polly Burkoff <pollyb@cbsmolalla.net>

Sent: Monday, December 31, 2018 9:31 AM

To: Andy Peters <apeters@cityofmolalla.com>

Cc: Gerald Fisher <gfisher@cityofmolalla.com>

Subject: RE: Landscaping Authorization - City of Molalla

Hello Andy:

We are good with this. I apologize for the late response I’ve been out of the office for a few days. I left a voice message a few weeks ago but did not hear from you.

Please let me know if you need anything else from me. You can reach me directly at pollyb@cbsmolalla.net or my cell phone 503-951-3903.

Thank you,

Polly Burkoff LTP 907410

Combined Business Services

Office Administrator

PO Box 865, 416 N. Molalla Ave.

Molalla, OR 97038

T: (503) 829-2058 F: (503) 829-6243

Email: pollyb@cbsmolalla.net

Website: http://combinedbusinessservices.net

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From: Andy Peters [mailto:apeters@cityofmolalla.com]

Sent: Friday, November 30, 2018 9:30 AM

To: contactcbs@molalla.net

Subject: Landscaping Authorization - City of Molalla

Dear Combined Business Services,

At the request of the Public Works Director I’ve been asked to repair the sloughing of the top layer landscaping materials (top soil and bark mulch) in your landscaped area adjacent to the sidewalk in the before pictures attached. Since this work is to be done on private property I would like your approval to work under the following terms. An email response from you approving these terms will constitute an agreement Implied in Fact between Combined Business Services (CBS) and the City of Molalla (The City), which will then allow us to prepare proper work specifications, and grant the City (a publicly funded agency) permission to work the private property at 416 N Molalla Ave.

  1. 1. The City will create a Work Order containing these terms and conditions, and provide CBS via email: contactcbs@molalla.net a copy of the Work Order
  2. 2. The City will assign a Landscaper to do this work. The Landscaper may either be Public Works Utility Crew, or a 3rd party landscaper skilled in the work at hand.
  3. 3. The Landscaper will replace the sloughed material in the before images attached in a channel that runs along the edge of the new sidewalk, from that edge up to three feet wide. The Landscaper will use topsoil and bark mulch as materials.
  4. 4. The Landscaper will not change grades or slopes on CBS property and as such, since these surfaces are sloped, even if new material is placed it may slough again in the future. Such future sloughing will not be considered the fault of the City or the Landscaper and term number 6 below applies.
  5. 5. The Landscaper will perform work up to an invoiceable value of $1500. Once the work has been done, or this value has been reached (whichever comes first) the Work Order will be Closed-Complete and CBS will be notified by the same email in number 1 above.
  6. 6. In consideration of the work being done for CBS by the City of Molalla for the invoiceable value in number 5 above, CBS agrees to indemnify and save harmless The City and/or Landscaper from any and all defects appearing or developing in the workmanship or materials performed or furnished either under this contract or past contracts adjacent to or on the real property at 416 N Molalla Ave.

 

If you agree please respond to this email by 12/7/18 (1 calendar week), and I will begin organizing specifications, work orders, or contracts on my end.

Respectfully,

Andy Peters

City of Molalla

Public Works Operations Supervisor

(503) 829-6855 x220

Cell: 503-793-0507

apeters@cityofmolalla.com

117 N Molalla Ave

Molalla, OR 97038