From: Elizabeth Klein
Sent: Wed Jul 11 15:55:02 2018
To: Gerald Fisher
Cc: Leota Childress
Subject: Re: City of Molalla Agreement for Professional Engineering Services Consent Agenda #5
Importance: Normal
Microsoft Exchange Server;converted from html;
Hi Gerald,
Thank you for the detailed explanation, very helpful!
I would also be prepared to describe what kind of projects we would need to contract out vs. what we can handle in-house. That might be a question tonight.
See you in a bit!
Elizabeth Klein
City Council
City of Molalla
503-829-6855
eklein@cityofmolalla.com
From: "Gerald Fisher"
To: "Leota Childress"
Cc: "Elizabeth Klein"
Sent: Wednesday, July 11, 2018 9:16:57 AM
Subject: RE: City of Molalla Agreement for Professional Engineering Services Consent Agenda #5
Hi Leota and Elizabeth,
The way the contract is set up is the same as it was with PDG. There is a general contract that is amended by Contract Modification for each project that we need done. We ask the consultant to provide us a scope of work to complete a project and then negotiate based on cost to the project. In some cases, the City will pick up some of the work to save money for the community like we did in the Clark Park Sidewalk which was under budget. As an example, I have attached Contract Modification #2 under the current contract for the Fenton Avenue project for your review. Please ignore the part where it says “Dear Name”. After the termination of the contract with PDG we were under the gun to get the contract out and finish Fenton so we didn’t lose the CDBG grant.
On page 9 and page 13 there is a breakdown showing the hourly rates of their labor costs for both engineering and land surveying. These costs are commensurate with small and medium size firms and is about 65% to 85% of that of larger firms when you compare prices.
We have completed part 1 and 2 of the Engineering portion which was supposed to total $49,800. To date we have spent $49,454.82. That was to take the work that was poorly done by PDG, fix it, verify nothing had changed, and then reissue the plans and specifications to meet the County’s needs for the federal grant. They did it in about 2 months which in my world is extraordinary. Clark Park total cost was supposed to be $28,980 and it came in at $13,446.65. The WWMP and RWUP total was supposed to be $221,000 and we are at $208,468.75 with only two meetings and some updates to both plans to go. Even with the changes created by DEQ and litigants it appears that we will still be within budget on this project.
Let me know if you have any other question of feel free to call me on my work cell. 503.793.7026. Thanks.
Regards,
Gerald Fisher, P.E. | Public Works Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Office: 503.829.6855 | Direct: 503.759.0218
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From: Leota Childress [mailto:lchildress@cityofmolalla.com]
Sent: Tuesday, July 10, 2018 9:31 PM
To: Gerald Fisher
Cc: Elizabeth Klein
Subject: City of Molalla Agreement for Professional Engineering Services Consent Agenda #5
Hi Gerald,
As I read through this document, I didn't see any costs/per hour charges, etc. set out. I did see the following on page 1:
4. COMPENSATION City agrees to pay Contractor for Services rendered as identified within Scope of Work (Section 2), including reasonable costs and expenses incurred by Contractor directly related to the Services in an amount identified within a Task order or in accordance with an attached Fee schedule provided by Contractor.
In order for me to properly consider this contract, I will need to see the Scope of Work, which isn't attached. Will you please send that to me and Lizz.
Thank you!
--
Leota Childress
Molalla City Councilor
503.984.7241