From: Gerald Fisher
Sent: Wed May 31 15:45:03 2017
To: Dan Huff
Cc: Kelly Richardson; Chaunee Seifried
Subject: RE: Installation of July 4 Banners
Importance: Normal
Attachments: Ford Family Cohort3 Invoice.pdf; Microsoft Exchange Server;converted from html; Dan, The bill for the installation is attached and only covers the man-hours. The City bought a few parts to make things work that were small in cost. Total bill so far is $1150. Assuming the changing of banners is the same each time will cost the cohort almost $3,500 in manhours. Regards, Gerald Fisher, P.E. | Public Works Director City of Molalla 117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038 Office: 503.829.6855 | Direct: 503.759.0218 CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you. From: Gerald Fisher [mailto:gfisher@cityofmolalla.com] Sent: Wednesday, May 31, 2017 1:54 PM To: Dan Huff (Molalla) Cc: Sadie Cramer ; Chaunee Seifried Subject: RE: Installation of July 4 Banners Hi Dan, I wanted to summarize this in writing so we all know what is being done now and into the future regardless of staff changes. I will formalize this in a Public Works Policy for my staff. Heather is generating an invoice for the last time we installed the banners. It is about 20 man-hours and we will need to be reimbursed for the initial install of the banners and to switch out to the 4th of July banners once the authorizations are received from ODOT and PGE. Going forward, as long as Public Works is reimbursed for the time and materials spent on the banners then we will continue with the agreement you have in place. If at any time, the Chamber or the Cohort run out of money or don’t reimburse the City for its costs we will no longer be able to assist with their banner project. This is because we can’t use staff paid for with water, sewer, stormwater, and gas tax money to do work that is not related to their functions. Regards, Gerald Fisher, P.E. | Public Works Director City of Molalla 117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038 Office: 503.829.6855 | Direct: 503.759.0218 CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you. From: Sadie Cramer [mailto:cityrecorder@cityofmolalla.com] Sent: Wednesday, May 31, 2017 9:10 AM To: Gerald Fisher gfisher@cityofmolalla.com> Subject: FW: Installation of July 4 Banners Heads Up! I also submitted a request to ODOT and PGE to amend the current permit to include the 3 new designs. Waiting to hear back from both. Thanks, Sadie From: Leota Childress [mailto:lchildress@cityofmolalla.com] Sent: Tuesday, May 30, 2017 8:11 PM To: Dan Huff dhuff@cityofmolalla.com> Cc: Sadie Cramer scramer@cityofmolalla.com> Subject: Installation of July 4 Banners Welcome back, Dan. Hope you have a nice tan and are well rested. Connie Farrens is producing the banners for us. She thinks they can have them in a couple of weeks and we'd like to get them up as soon as possible. Mitch Jorgenson has agreed to let the City use his man-lift for the installation. Could you get the crew scheduled and let me k.now what date please. I'll be there. Thanks! -- Leota Childress Molalla City Councilor 503.829.6855