From: Gerald Fisher

Sent: Mon Jul 27 12:23:37 2020

To: Cindy Chauran

Cc: Chaunee Seifried

Subject: RE: ORS 279 Procurement Testing

Importance: Normal

Attachments: 20190612 17-15 WTP Upgrade - Ad for Bids.pdf; 20190712 Final Bid Summary - WTP Facility Improvements.pdf; image001.png; 20190802 Notice of Award - TEK Const.pdf; Consent Agenda - 17-15 WTP Facility Improvement Award.pdf; 20190815 Cert of Liab Ins.pdf;

 

Please see attached. Council awarded the contract at 07/24/19 Council meeting. Resolution not required.

Regards,

Gerald Fisher, P.E. | Public Works Director

City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855 | Direct: 503.759.0218

CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.

From: Cindy Chauran <cchauran@cityofmolalla.com>

Sent: Thursday, July 23, 2020 8:32 AM

To: Gerald Fisher <gfisher@cityofmolalla.com>

Cc: Chaunee Seifried <cseifried@cityofmolalla.com>

Subject: FW: ORS 279 Procurement Testing

Gerald,

Can you answer these questions for me and if anything needs pulled I can do that from the office.

Thanks,

From: Craig Popp <cpopp@merina.com>

Sent: Wednesday, July 22, 2020 5:26 PM

To: Chaunee Seifried <cseifried@cityofmolalla.com>

Cc: Cindy Chauran <cchauran@cityofmolalla.com>; Daniel Whitmore <dwhitmore@merina.com>

Subject: ORS 279 Procurement Testing

Chaunee,

We are testing ORS 279 procurement law and have selected to following two projects/repairs:

  1. 1. City paid out $47,624.87 to GPEC Electrical Contractors on 11/18/19 The description for the invoice was ”for VFD replacement for transfer #3, Effluent #1 and #2”. Could you provide some background information as far as how the Vendor was selected? Did they bid on the project? Could you provide any available support for their selection?
  2. 2. The City used TEK Construction for work related to the WTP. Could you provided us with the following documentation related to this project:
    1. a. Notice of publication for bid
    2. b. Bid comparison worksheet
    3. c. Notice of award
    4. d. Council approval by resolution
    5. e. Contractor provided certificate of insurance coverage in the City’s name

Please let me know if you have any questions.

 

Thanks,

Craig Popp, CPA|Senior Accountant

image

Focused on Your Wants and Understanding Your Needs

7624 SW Mohawk Street|Tualatin, OR 97062

503.723.0300|cpopp@merina.com

www.merina.com

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