RE: ORS 279 Procurement Testing

From: Andy Peters

Sent: Tue Jul 28 17:26:55 2020

To: Gerald Fisher; Cindy Chauran

Cc: Chaunee Seifried; Jake Ehredt

Subject: RE: ORS 279 Procurement Testing

Importance: Normal

Attachments: image001.png;

That particular PO was a 3 informal quote procure for the Yaskawa IQ1000 VFD chosen to replace the obsolete General Electric line. The bidding process was documented on PO 1502, but that PO was subsequently delayed due to budget constraints. PO 1502 was ultimately not used and instead the purchase was consolidated onto PO 2432 one year later. The three bidders are in the notes for PO 1502:

GPEC (Karl),

Boons Ferry Electric,

Captitol Electric (gary@cepdx.com)

Only GPEC was responsive. In addition, by 2019 GPEC had also won the on-call Electrician services contract for the City.

Respectfully,

Andy Peters

From: Gerald Fisher <gfisher@cityofmolalla.com>

Sent: Thursday, July 23, 2020 8:39 AM

To: Cindy Chauran <cchauran@cityofmolalla.com>

Cc: Chaunee Seifried <cseifried@cityofmolalla.com>; Andy Peters <apeters@cityofmolalla.com>

Subject: RE: ORS 279 Procurement Testing

Cindy,

GPEC is our on-call electrician. A majority of the cost is in materials that we procure theu them. I believe this was also an emergency repair. Andy will have quote and other info.

As far as #2, it will have to wait until I get back next week to pull the documents.

Thx,

Sent from my Verizon, Samsung Galaxy smartphone

-------- Original message --------

From: Cindy Chauran <cchauran@cityofmolalla.com>

Date: 7/23/20 8:32 AM (GMT-08:00)

To: Gerald Fisher <gfisher@cityofmolalla.com>

Cc: Chaunee Seifried <cseifried@cityofmolalla.com>

Subject: FW: ORS 279 Procurement Testing

Gerald,

Can you answer these questions for me and if anything needs pulled I can do that from the office.

Thanks,

From: Craig Popp <cpopp@merina.com>

Sent: Wednesday, July 22, 2020 5:26 PM

To: Chaunee Seifried <cseifried@cityofmolalla.com>

Cc: Cindy Chauran <cchauran@cityofmolalla.com>; Daniel Whitmore <dwhitmore@merina.com>

Subject: ORS 279 Procurement Testing

Chaunee,

We are testing ORS 279 procurement law and have selected to following two projects/repairs:

1. City paid out $47,624.87 to GPEC Electrical Contractors on 11/18/19 The description for the invoice was ”for VFD replacement for transfer #3, Effluent #1 and #2”. Could you provide some background information as far as how the Vendor was selected? Did they bid on the project? Could you provide any available support for their selection?
2. The City used TEK Construction for work related to the WTP. Could you provided us with the following documentation related to this project:

a. Notice of publication for bid
b. Bid comparison worksheet
c. Notice of award
d. Council approval by resolution
e. Contractor provided certificate of insurance coverage in the City’s name

Please let me know if you have any questions.

Thanks,

Craig Popp, CPA|Senior Accountant

Focused on Your Wants and Understanding Your Needs

7624 SW Mohawk Street|Tualatin, OR 97062

503.723.0300|cpopp@merina.com

www.merina.com

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