Folks, making you aware of a tiny issue: we have all this solved, but anything that affects payroll could eventually end up coming up in a future bargaining meeting or something. So we usually maintain a policy of forwarding these situations to management as an FYI.
The Mass Mutual contributions didn’t make into employee accounts in April. Cindy figured it out, and corrected it immediately. We explained the situation to the crew below.
Andy
Andy Peters
City of Molalla
Public Works Operations Supervisor
(503) 829-6855 x220
Cell: 503-793-0507
117 N Molalla Ave
Molalla, OR 97038
From: Andy Peters
Sent: Friday, April 19, 2019 8:48 AM
To: Jake Ehredt <jehredt@cityofmolalla.com>; WWTP Distribution List <WWTP@cityofmolalla.com>; Water Treatment Plant Distribution List <water@cityofmolalla.com>; City Shops Distribution List <shops@cityofmolalla.com>
Subject: RE: retirement contribution
Okay, I talked to Cindy about this. What happens is: each month, because of the OT and “separate checks” your contributions are different. So Payroll actually manually calculates your contributions on a spreadsheet. Then transfers the spreadsheet to text file that meets the “electronic data interface” requirements of the Mass Mutual bank. That’s called “EDI”. When you upload an EDI to a bank, they run it through a bunch of validation logic, and if something isn’t right, they send an exception report back to the business (in this case, us). But if you don’t get the exception report because the email the bank had on file is a former accountant (Heather) then you don’t realize your EDI didn’t get accepted by the bank… and therefore everyone’s mass mutual contributions don’t happen. So they are all squared away which is good, and Cindy is looking in to the best way to handle the monthly EDI upload to ensure no mistakes. She’s on it! Let me know if you have any further concerns.
Andy
Andy Peters
City of Molalla
Public Works Operations Supervisor
(503) 829-6855 x220
Cell: 503-793-0507
117 N Molalla Ave
Molalla, OR 97038
From: Jake Ehredt <jehredt@cityofmolalla.com>
Sent: Friday, April 19, 2019 8:25 AM
To: WWTP Distribution List <WWTP@cityofmolalla.com>; Water Treatment Plant Distribution List <water@cityofmolalla.com>
Subject: FW: retirement contribution
FYI
Jake Ehredt
Lead WWTP Operator
City of Molalla
Cell 971-241-7547
Shop 503-829-5407
CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.
From: Cindy Chauran <cchauran@cityofmolalla.com>
Sent: Friday, April 19, 2019 8:22 AM
To: Jake Ehredt <jehredt@cityofmolalla.com>
Subject: RE: retirement contribution
Jake,
I have been working with Mass Mutual you should see the deposit if not today by Monday. What happened was there was an error on the report and the notification that there was an error was not sent to my e-mail but to Heather’s. I have updated their records and I will not see those notifications should there be anymore. I reposted the errors on Thursday and I received the conformation yesterday. I would suspect that you will see the deposit by today or Monday. If you do not, please let me know and I will call them again.
I’m sorry that this happened but, I have made the corrections with myself as a contact and there should not be an issue again moving forward. I apologize for the inconvenience but know that I have made all the steps to ensure a smooth transition with reporting in the future.
Cindy
From: Jake Ehredt <jehredt@cityofmolalla.com>
Sent: Thursday, April 18, 2019 4:23 PM
To: Cindy Chauran <cchauran@cityofmolalla.com>
Cc: WWTP Distribution List <WWTP@cityofmolalla.com>; Water Treatment Plant Distribution List <water@cityofmolalla.com>
Subject: retirement contribution
Cindy
Looking at my past contribution to my Mass Mutual account I noticed that April 1 2019 contribution was not in my account. The contribution was taken from my pay check but does not reflect deposit in my Mass Mutual account. I have talked with the rest of the public works crew and they have noticed the same problem. The April 15 2019 contribution has reflected in everyone’s Mass Mutual account this pay period.
Jake Ehredt
Lead WWTP Operator
City of Molalla
Cell 971-241-7547
Shop 503-829-5407
CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.