From: Gerald Fisher
Sent: Mon Feb 13 18:12:09 2017
To: Maeghan Sandberg; Rod Lucich; Ronda Lee; Sadie Cramer; Dan Huff
Cc: Chaunee Seifried
Subject: RE: SPECIAL EVENT PERMITS: Molalla Buckeroo Events - INFO NEEDED FROM YOU
Importance: Normal
It appears that they are not going to use Bolander for parking this year since use of City property not listed? Also, is the carnival part of the Buckaroo or another event permit. I have made my reservations known to Dan regarding the damage to the ballfield by the carnival and recommend that it not be allowed in the future.
Regards,
Gerald Fisher, P.E. | Public Works Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Office: 503.829.6855 | Direct: 503.759.0218
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From: Maeghan Sandberg [mailto:msandberg@cityofmolalla.com]
Sent: Monday, February 13, 2017 3:28 PM
To: Rod Lucich <rlucich@molallapolice.com>; Ronda Lee <rlee@molallapolice.com>; Sadie Cramer <cityrecorder@cityofmolalla.com>; Dan Huff <dhuff@cityofmolalla.com>; Gerald Fisher <gfisher@cityofmolalla.com>
Cc: Chaunee Seifried <cseifried@cityofmolalla.com>
Subject: SPECIAL EVENT PERMITS: Molalla Buckeroo Events - INFO NEEDED FROM YOU
Hello All,
Attached are the event permits for the Buckeroo events, excluding insurance, ODOT permits, OLCC permits, transportation plan maps, deposits, etc.
· I need to know what we are going to require this year as far as deposits. We’ve tried two ways: last year was $1,000 per day, the year before I believe it was police figuring OT costs and invoicing the Buckeroo. Which are we requiring this time around?
· Are we requiring them to provide a transportation plan map? Will the police help in directing traffic, or will they need to provide people for that?
· There’s no mention of a security company of any sort.
Richard Long realizes the permits are incomplete, but wanted to get them in to begin the process.
Please specify what each department needs/expects or if you are all just meeting again and working the details out there. I have not been included in these meetings so am unsure of any ongoing agreements, or if it will change year to year.
Thanks,
Maeghan Sandberg
Special Event Coordinator
p. 503-759-0223
f. 503-829-3676