From: Gerald Fisher
Sent: Mon Oct 17 17:30:21 2016
To: Dennis Welle; Adam Shultz
Cc: Sadie Cramer; City Manager - Dan Huff; Rod Lucich; Chris Long
Subject: RE: Christmas Tree Lighting Update - FYI
Importance: Normal
Dennis and Adam,
Please see my comments in red below. Thanks and let me know if we missed anything.
Regards,
Gerald Fisher, P.E. | Public Works Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Office: 503.829.6855 | Direct: 503.759.0218
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From: Sadie Cramer [mailto:cityrecorder@cityofmolalla.com]
Sent: Monday, October 17, 2016 2:59 PM
To: Gerald Fisher <gfisher@cityofmolalla.com>; City Manager - Dan Huff <DHuff@cityofmolalla.com>; Rod Lucich <rlucich@molallapolice.com>; Chris Long <clong@molallapolice.com>
Cc: Dennis Welle <dwelle@cityofmolalla.com>; Adam Shultz <ashultz@cityofmolalla.com>
Subject: Christmas Tree Lighting Update - FYI
Hello again,
Here are a few more updates:
Ø The tree delivery will be on the Saturday after Thanksgiving.
Ø The Chamber will work on decorating the tree and the other necessary set up. We normally have the PW On-call on sight to make sure nothing goes wrong with the tree delivery and initial set up. (Gerald) Dennis is on duty the 26th of November. I will be out of town that weekend.
Ø I should be getting the garland donation again this year. I will need to arrange with PW to put that up on the front of the building before December 3rd. Dennis and Adam to schedule crews as needed for decorating.
Ø The Chamber is purchasing new LED string lights to go on the new trees downtown since they are wired. They will work on hanging those. (Chamber)
Ø Santa’s Chair needs to assembled. I am going to hand this off to the Chamber since they secured Santa. (Sadie)
Ø I reminded them that they need to have Clinkscales drop off a unit to be used because public access that evening will not be permitted. (Sadie)
Ø The gate key to access the power needs to be handed off to a Chamber member if staff will not be in attendance. This was an issue last year. I will be in town so if there is an extra key just in case something goes sideways, I am willing to take that on. (Gerald, Dan, Sadie?) I am planning on being in town for the lighting and am not sure which key fits the lock so will need some help with that.
Ø Hopefully the weather will be decent. If not, we need to look at putting the tent up. (Gerald/Public Works) Sadie – Silverton does it in the rain, snow, wind, etc. without canopies. Not sure about procedure but is that something the chamber should handle? I don’t have tree lighting ceremony in my budget.
Ø December 3rd is the tree lighting at 5:30. This will mean we need to shut the streets down at 5pm from the main intersection to Ross Street. If you think we should shut it down earlier let me know. So we will need barricades put up. The Fire Engine will be coming in. We normally have 2 PD cars with lights on, one at Ross and one at Main behind the barricades. (MOPD, Public Works and Admin.) Dennis and Adam – I assume you guys know what needs to be done and the on call person that week is Jon Morris.