From: Dan Huff

Sent: Thu Dec 27 10:08:45 2018

To: Chaunee Seifried; Gerald Fisher

Subject: FW: Molalla Personnel Issue

Importance: Normal

Microsoft Exchange Server;converted from html;

How about 11:00 today?

From: Tamara Jones

Sent: Thursday, December 27, 2018 10:07 AM

To: Dan Huff

Subject: RE: Molalla Personnel Issue

Oh, my! What a list of fun issues! ��

How about 11 or 11:30 today?

From: Dan Huff dhuff@cityofmolalla.com>

Sent: Thursday, December 27, 2018 9:35 AM

To: Tamara Jones tjones@cisoregon.org>

Subject: RE: Molalla Personnel Issue

Tamara – Thank you for getting back to us. If we could I would like to schedule a call with you and include Chaunee and Gerald as well. We are open the rest of today until 3:30 and almost all day tomorrow. We can chat about the following:

Brenda Reiner

Pay Equity Act

Recruitment – Senior Accountant (This one is interesting because our current Mayor has applied)

Dan Huff

City Manager

City of Molalla, Oregon

(503) 829-6855

dhuff@cityofmolalla.com

_______________________________________________________________________________

PUBLIC RECORDS LAW DISCLOSURE

This e-mail is a public record of the City of Molalla and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This e-mail is subject to State Retention Schedule

From: Tamara Jones tjones@cisoregon.org>

Sent: Wednesday, December 26, 2018 9:24 AM

To: Dan Huff dhuff@cityofmolalla.com>

Subject: RE: Molalla Personnel Issue

Good morning, Dan –

I just got back from a lovely Christmas break – I hope you and your family had a happy Christmas, too.

So I’m not too troubled by the November conversation (except for a minor point – see below). But the conversation about pay concerns me, seeing how Oregon’s expanded Pay Equity Act goes into effect January 1. This would be a really good time to compare the job descriptions, actual duties, resumes and salaries paid to employees in the Public Works Department who work jobs comparable to Brenda’s (even if they are level 1 versus level 2, for example). She’s not correct that simply having a degree makes here eligible for more pay, and her comparison of her work to that of an entirely different position isn’t relevant, either. The other fact she’s missing is that she isn’t likely qualified for the Senior Accountant position, given her background and experience. But this is a really god time to establish via our own internal analysis whether Brenda receives “equal pay for comparable work”, as the law requires. I could help Chaunee with this process, if that would be beneficial.

Just an FYI: These kinds of statements trouble me:

• when you believe there is a gender inequality issue at the City that you provide me with a detailed memo.
• instructed you not to bring any topic up to other employees in the future that, per the Personnel Policy Manual, should be reported directly to your supervisor/manager.

By the end of the conversation, according to Gerald’s notes, he’s corrected these statements to reflect what the City’s policy states. But this brings up a new year’s resolution for employers that I’m recommending for your city: Use the new year to remind all employees via a City-wide memo or email that if they have any concerns about discrimination, retaliation or harassment, that there are multiple avenues for them to use, and then list them. The law doesn’t allow an employer to require employees to report their concerns to one person only, and even if our policies state that, the City’s ongoing interactions with Brenda make this an opportune time (from a defensive management perspective) to be on the offensive with this kind of communication. In this “metoo” era, it’s best not to take any chances.

I’m around this week if you’d like to chat about any of this. Let me know your availability and I’ll give you a call.

Tamara

From: Dan Huff dhuff@cityofmolalla.com>

Sent: Tuesday, December 18, 2018 3:12 PM

To: Tamara Jones tjones@cisoregon.org>

Subject: Molalla Personnel Issue

Tamara – Some issues don’t go away.

The issue with our Engineering Tech seems to be rearing its head again. I have attached an account from our Finance Director/HR Director from yesterday as well as some information from the last issue with Ms. Reiner we had from Public Works Director, Gerald Fisher. If you could take a quick look and let me know your thoughts, I would appreciate it – I keep think there is something lurking here.

Dan Huff

City Manager

City of Molalla, Oregon

(503) 829-6855

dhuff@cityofmolalla.com

_______________________________________________________________________________

PUBLIC RECORDS LAW DISCLOSURE

This e-mail is a public record of the City of Molalla and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This e-mail is subject to State Retention Schedule