Fwd: Shirley Bank Subdivision

From: Gerald Fisher

Sent: Sat Dec 03 17:52:00 2016

To: Dan Huff

Subject: Fwd: Shirley Bank Subdivision - ODOT letter

Importance: Normal

See below.

Gerald Fisher, Public Works Director

City of Molalla

Sent from my Verizon 4G LTE smartphone

-------- Original message --------

From: CWilliams@MolallaPioneer.com

Date: 12/2/16 8:58 PM (GMT-08:00)

To: gfisher@cityofmolalla.com

Cc: GNewton@CanbyHerald.com, PSavage@MolallaPioneer.com

Subject: RE: Shirley Bank Subdivision - ODOT letter

Mr. Fisher,

I’m very sorry for the confusion. I wasn’t directly quoting you, but rather paraphrasing the content of the email you sent me on Nov. 23.

“and [Seth] understood that if ODOT ‘requires’ the improvements then the Planning Commission has to keep those conditions in place … We asked ODOT to be very specific in the use of the two words so that there is no chance that their intent can be confused … Based on the letter from ODOT and discussion with ODOT staff, we will recommend that the Planning Commission require the improvements to be made”

Since the new letter from ODOT sent last month did make the wording clear, I took into account your sentence “if ODOT ‘requires’ the improvements then the Planning Commission has to keep those conditions in place” to mean that the PC would be moving forward with the plans for the subdivision, since they now have clear guidelines from ODOT.

By the word “plans” I meant that there will be a decision made at the next PC meeting. Since you are recommending to the PC that the improvements be made, and there is a PC meeting coming up, I believe my statement of “plans will move forward” is not incorrect in its use.

Again, I apologize for the confusion and in the future, I’ll make sure to only use statements attributed to you via direct quote and not a paraphrase. I hope this email cleared things up a bit. In no way am I trying to stir the pot or attempt to make you look bad; in fact, I thought my statement was a positive one. It means that now that we have clear guidelines from ODOT and your recommendation to the PC to make those improvements, that things will start to get under way.

Conner Williams

Sports/News Reporter

Molalla Pioneer

Office: 503-829-2301

Cell: 503-475-6501

Twitter: @Molalla_Sports

From: Gerald Fisher [mailto:gfisher@cityofmolalla.com]

Sent: Friday, December 2, 2016 4:17 PM

To: Conner Williams <CWilliams@MolallaPioneer.com>

Cc: Dan Huff <dhuff@cityofmolalla.com>

Subject: RE: Shirley Bank Subdivision - ODOT letter

Hi Conner,

I read the article in the November 30^th paper. There is a section that states, “In another email conversation on November 23, Fisher said that since ODOT managers have made it clear that their instructions are requirements and not simply recommendations, plans will move forward.” I do not see that statement in my email below nor was it discussed with you over the phone.

Did you write this or was your report edited by your editor?

Regards,

Gerald Fisher, P.E. | Public Works Director

City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855 | Direct: 503.759.0218

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From: Gerald Fisher [mailto:gfisher@cityofmolalla.com]

Sent: Wednesday, November 23, 2016 3:44 PM

To: CWilliams@MolallaPioneer.com

Subject: RE: Shirley Bank Subdivision - ODOT letter

Hi Conner,

I had a detailed discussion with Seth about the language in the original letter and he understood that if ODOT “requires” the improvements then the Planning Commission has to keep those conditions in place. There is a big difference between recommend and require. We asked ODOT to be very specific in the use of the two words so that there is no chance that their intent can be confused. City staff submitted conditions requiring the improvement be completed. The Planning Commission can override City staff and the City Council can override the Planning Commission. Based on the letter from ODOT and discussion with ODOT staff, we will recommend that the Planning Commission require the improvements to be made. The decision after that will be theirs.

Regards,

Gerald Fisher, P.E. | Public Works Director

City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855 | Direct: 503.759.0218

From: CWilliams@MolallaPioneer.com [mailto:CWilliams@MolallaPioneer.com]

Sent: Wednesday, November 23, 2016 12:56 PM

To: gfisher@cityofmolalla.com

Subject: Shirley Bank Subdivision - ODOT letter

Mr. Fisher,

I’m sure you’re tired of talking about this, but I took a look at the letter from Seth Brumley of ODOT that was sent on Nov. 16 that states that “the City has an obligation to require frontage improvements at the time of development.”

I know last time we were just waiting on ODOT because they sent over what were determined to be recommendations, and it seems like they went out of their way with this detailed letter to explain that they are indeed requirements.