From: KEMP Jacqueline S * DAS <Jacqueline.S.KEMP@das.oregon.gov>
Sent: Thursday, June 1, 2023 7:49 AM
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Cc: StateFiscal RECOVERYFUND * DAS <StateFiscal.RECOVERYFUND@das.oregon.gov>
Subject: DAS CSFRF 2023 Annual Report Reminder
Good Morning and Happy June 1st CSFRF Grant Managers,
This is a reminder that the 2023 Annual Report for your ARPA CSFRF grant from DAS will be due on July 15, 2023 (early submissions are appreciated). This reporting requirement is listed in Exhibit A of your grant agreement. The information you provide will be reported to US Treasury and posted to the DAS website.
This year, you will go to this link: Annual Report Link and upload your answers to the questions below.
You will want to have your 2022 Annual Report and your Project Performance Plan available to review. All responses must be made in one session, so we recommend that you answer all questions in a word document then copy and paste the text into each field.
We encourage your organization to submit its Annual Report prior to July 15, 2023, if possible, to avoid any conflicts with your Quarterly Report which will also be due on July 15, 2023.
PLEASE NOTE: there are character limitations (including spaces) for each question. Do not exceed the limitations or your responses will be cut off at the limit. If any of the questions are not applicable to your grant, please note that information.
QUESTIONS
Name of Organization*
Agreement #*
Name of person writing this report? *
Organization's website*
DAS Grant Analyst*
Project Status*
Anticipated Completion Date*
Project Description*
Provide a brief overview of your project activities, so the public will know what your project is about. (3-4 sentences)
Promoting Equitable Outcomes*
Please refer to your 2022 Annual report and Project Performance Plan (PPP), when responding to the following questions. Be as succinct as possible.
(Character limitation 2,000 including spaces for each response box) One and two are in one box. Three and four are in one box.
1) Share specific examples of current data that provide evidence of your work serving the historically underserved, marginalized, or adversely affected groups?
2) Describe the tangible ways this project has met your goal(s) of impacting the community and meeting (or has met) the community's needs.
3) Provide examples of how the project has increase community involvement, families getting fed, or emergency preparedness, etc.?
4) Explain how your project has worked to close gaps for historically underserved, marginalized and adversely affected groups, if applicable. (Can we make a new question and new box? This question is coming from the Outcomes subsection in the Equity section of the report.)
Planned Work: Performance Measures & Indicators*
Provide specific information for the following questions as succinctly as possible.
(Character limitation 2,000 including spaces for each response box) One and two are in one box. Three is in one box.
1) Provide specific examples of how the completed activities move your project toward the intended results.
2) What specific external factors, if any, did you have little control over that influenced or are currently impacting the project's/program's success?
3) If you had to modify the original project, explain what the modification(s) are and how this/these changes helped move the project towards completion.
Measurable Outcomes*
Please answer the following questions as succinctly as possible.
(Character limitation 2,000 including spaces for each response box) One and two are in one box. Three is in one box.
1) Was the project outcome met? Please provide specific measures.
2) If YES, did the outcomes exceed expectations? Provide specific example(s).
3) If NO, why? What was the barrier(s), and what was done to try to mitigate the barrier?
Is there a secondary outcome? If you answer yes, a new series of questions will open.
You will also be able to upload any news articles, pictures, flyers to Smartsheet.
Please submit your report through this link: https://app.smartsheet.com/b/form/7490d296af2543efaf1e8f22e39f3e93
If you have any questions, please do not hesitate to contact me.
Mahalo,
(Thank you)
Jacqueline Kemp, MA Ed
Sr. Covid Fiscal Analyst | COVID Fiscal Relief Team
Chief Financial Office | Statewide Accounting and Reporting Services
Cell: 971-374-3310 OK to text message | Jacqueline.s.kemp@das.oregon.gov
NOTE: Please include your organization’s Name & Grant number in the email subject line.
