From: VISSAR Vanessa
Sent: Sun Jun 20 15:33:37 2021
To: Mac Corthell
Cc: SEARS Colin * BIZ; Rick Nys
Subject: RE: Molalla IOF IGA
Importance: Normal
Hi Mac,
Below is copy from ODOT’s IOF IGA that the City of Molalla would need to sign. According to the IGA, ODOT would need to receive an executed copy of the Maintenance Agreement for S. Molalla Avenue before funds could be dispersed.
1. Recipient shall, at its own expense, maintain and operate the Project upon completion and throughout the useful life of the Project at a minimum level that is consistent with normal depreciation or service demand or both. The Parties agree that the useful life of the Project is defined as seven (7) years from its completion date (the “Project Useful Life”). For any portion of the Project that is not within ODOT’s or Recipient’s jurisdiction (the “County Portion”), Recipient shall enter into a maintenance agreement with the county having jurisdiction over the County Portion (the “Maintenance Agreement”). The Maintenance Agreement must designate the entity that will maintain the County Portion for the Project Useful Life. No Grant Funds will be disbursed until ODOT receives an executed copy of the Maintenance Agreement. This paragraph shall survive any expiration of this Agreement.
The jurisdictional transfer was in reference to the property. I’ve asked ODOT’s statewide office if the signed ordinance would be sufficient for ODOT’s records. I’ll let you know how they respond.
Thanks,
Vanessa
From: Mac Corthell <mcorthell@cityofmolalla.com>
Sent: Thursday, June 17, 2021 8:02 AM
To: VISSAR Vanessa <Vanessa.VISSAR@odot.state.or.us>
Cc: Rick Nys (richardnys@clackamas.us) <richardnys@clackamas.us>; SEARS Colin * BIZ <Colin.Sears@oregon.gov>
Subject: RE: Molalla IOF IGA
This message was sent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. |
Awesome, thank you. I was also trying to get some clarity on what you mean by this:
“They also informed me that ODOT will need a copy of the jurisdictional transfer from the annexation for our records but it does not need to be completed prior to the IOF agreement being executed.”
I’m trying to ascertain whether you mean a jurisdictional transfer of the roadway or the private property. The reason I ask is that the roadway will not be transferring jurisdictions, it is and will remain in Clackamas County jurisdiction.
-Mac
Macahan “Mac” Corthell, J.D. | Planning Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Phone - 503.829.6855
Fax – 503.829.3676
Email – mcorthell@cityofmolalla.com
Website – http://www.cityofmolalla.com
CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.
From: VISSAR Vanessa <Vanessa.VISSAR@odot.state.or.us>
Sent: Wednesday, June 16, 2021 6:43 PM
To: Mac Corthell <mcorthell@cityofmolalla.com>
Cc: Rick Nys (richardnys@clackamas.us) <richardnys@clackamas.us>; SEARS Colin * BIZ <Colin.Sears@oregon.gov>
Subject: RE: Molalla IOF IGA
Hi Mac,
I’m waiting on a response to your question. I hope to hear back soon.
Thanks,
Vanessa
From: Mac Corthell <mcorthell@cityofmolalla.com>
Sent: Monday, June 14, 2021 4:04 PM
To: VISSAR Vanessa <Vanessa.VISSAR@odot.state.or.us>
Cc: Rick Nys (richardnys@clackamas.us) <richardnys@clackamas.us>
Subject: FW: Molalla IOF IGA
This message was sent from outside the organization. Treat attachments, links and requests with caution. Be conscious of the information you share if you respond. |
Hi Vanessa,
I received the below question from the County, can you get clarity on this for us? Thank you.
Sincerely,
Macahan “Mac” Corthell, J.D. | Planning Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Phone - 503.829.6855
Fax – 503.829.3676
Email – mcorthell@cityofmolalla.com
Website – http://www.cityofmolalla.com
CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.
From: Nys, Richard <RichardNys@clackamas.us>
Sent: Monday, June 14, 2021 3:44 PM
To: Mac Corthell <mcorthell@cityofmolalla.com>
Subject: RE: Molalla IOF IGA
Hi Mac,
Are you certain that we need an IGA for the request of these funds? It seems like all we need to do is confirm that the County will maintain the assets under its jurisdiction/accepted maintenance and I don’t think we need an IGA for that as that is already our obligation. I discussed this with our Counsel. What about a confirmation email or letter that confirms that we have jurisdiction and we maintain it?
Thanks,
Rick
From: Mac Corthell <mcorthell@cityofmolalla.com>
Sent: Monday, June 14, 2021 7:26 AM
To: Nys, Richard <RichardNys@clackamas.us>
Subject: RE: Molalla IOF IGA
Thank you for the update, Rick.
-Mac
Macahan “Mac” Corthell, J.D. | Planning Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Phone - 503.829.6855
Fax – 503.829.3676
Email – mcorthell@cityofmolalla.com
Website – http://www.cityofmolalla.com
CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.
From: Nys, Richard <RichardNys@clackamas.us>
Sent: Friday, June 11, 2021 2:47 PM
To: Mac Corthell <mcorthell@cityofmolalla.com>
Subject: RE: Molalla IOF IGA
Hi Mac,
Counsel sent me some comments and I’m responding back, but it will be next week before we get you final comments.
Thanks,
Rick
From: Nys, Richard
Sent: Thursday, June 3, 2021 3:33 PM
To: 'Mac Corthell' <mcorthell@cityofmolalla.com>
Subject: RE: Molalla IOF IGA
Thanks Mac,
We will plan to get this reviewed by next week.
Rick
From: Mac Corthell <mcorthell@cityofmolalla.com>
Sent: Thursday, June 3, 2021 2:39 PM
To: VISSAR Vanessa <Vanessa.VISSAR@odot.state.or.us>; Nys, Richard <RichardNys@clackamas.us>; Gerald Fisher <gfisher@cityofmolalla.com>; Dan Huff <dhuff@cityofmolalla.com>
Subject: Molalla IOF IGA
Warning: External email. Be cautious opening attachments and links.
Hello All,
Please find attached first draft of IGA between Clackamas County and City of Molalla. The IGA is intended to meet ODOT’s requirement for a written maintenance agreement for roadway projects funded by IOF funds. This agreement is for the County to maintain improvements along the County roadway that would be (if awarded) partially paid for by ODOT Immediate Opportunity Fund proceeds. The IGA also provides that the City would maintain any portion that is currently, or comes into City jurisdiction.
Please review and let me know if this will suffice or if you/your legal team requires any other language. Thank you for your support and please don’t hesitate to reach out if you want to discuss this further.
Sincerely,
Macahan “Mac” Corthell, J.D. | Planning Director
City of Molalla
117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038
Phone - 503.829.6855
Fax – 503.829.3676
Email – mcorthell@cityofmolalla.com
Website – http://www.cityofmolalla.com
CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.