RE: Start Service

From: Sam Miller

Sent: Mon Jul 20 11:43:53 2020

To: Ginger Harville

Subject: RE: Start Service

Importance: Normal

Attachments: image001.jpg; image002.png; image003.png;

Ok to proceed as long as the connection fees have been paid in full.

Sam

From: Ginger Harville <gharville@cityofmolalla.com>

Sent: Monday, July 20, 2020 10:37 AM

To: Sam Miller <smiller@cityofmolalla.com>

Subject: FW: Start Service

We received the check and W&S applications today from Stafford for 1101 and 1109 W Main St – think it’s okay to proceed? Or do I need to check with Gerald again?

Ginger

From: Rosie Scherbakov <rosie@staffordlandcompany.com>

Sent: Friday, July 17, 2020 8:36 AM

To: Ginger Harville <gharville@cityofmolalla.com>

Cc: Sam Miller <smiller@cityofmolalla.com>

Subject: RE: Start Service

Ginger,

I’ll be sending these out today.

Thank you and have a great weekend.

Rosie Scherbakov Accounting Manager

8840 SW Holly Lane, Wilsonville, OR 97070

rosie@staffordlandcompany.com

office 503-305-7647 direct 503-908-7903

staffordhomesandland.com | staffordlandcompany.com

From: Ginger Harville <gharville@cityofmolalla.com>

Sent: Friday, June 12, 2020 9:07 AM

To: Rosie Scherbakov <rosie@staffordlandcompany.com>

Cc: Sam Miller <smiller@cityofmolalla.com>

Subject: RE: Start Service

Hi Rosie,

I understand from our Public Works Director that an agreement has been reached and we can proceed with installing water meters at 1109 and 1101 W Main St. In order to install the meters, Stafford Land Company needs to pay the water connection fee ($600 for each property), the sewer connection fee ($600 for each property) and submit a completed Water & Sewer Utility Service application for each property. An application form is attached. We are waiving the $100 deposit for service for each property.

Please send a check for the $2400 payment and the completed applications to my attention. Once we receive those, we can install the meters and start service.

Let me know if you have any questions – thanks!

Ginger Harville

Utility Billing | City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855

CONFIDENTIALITY NOTICE: The information contained in this email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. Thank you.

From: Ginger Harville

Sent: Tuesday, May 5, 2020 12:58 PM

To: 'Rosie Scherbakov' <rosie@staffordlandcompany.com>

Cc: Sam Miller <smiller@cityofmolalla.com>

Subject: RE: Start Service

Hello Rosie,

I apologize for the delay in getting back to you. Our Public Works Director has determined the following:

The property owner discontinued service to 1109 and 1101 W Main under a demolition permit and ceased connection to the system at that time. Under our requirements we only provide a single water service to residential properties. The property in question has two single family homes on one lot that is not in conformance to current code or standards. We can therefore only provide a water service connection to 1109 W Main. 1101 W Main will remain unconnected to the water and sewer system until such time as a partition of the property is made and all current land use and Public Works requirements are met. 1101 W Main shall also not be supplied water through a connection to 1109 W Main on the private side of the meter. If that connection is made in violation of this email and City standards then service to 1109 W Main will be immediately terminated.

The following are a list of connection requirements for 1109 W Main and shall be in place, inspected, and approved by Public Works before a meter is set and service turned on:

1. Applicant shall submit an application for service to the Finance Department and pay any fees or deposits as deemed necessary by the Finance Director.
2. Applicant shall pay a water connection fee of $600.
3. Applicant shall pay a sewer connection fee of $600.
4. In accordance with MMC 13.14.090.3, applicant will be required to pay water system development charges at the time of application for Public Works permits. Water SDC are $4,042.
5. In accordance with MMC 13.14.090.4, applicant will be required to pay sewer system development charges at the time of application for Public Works permits. Sewer SDC’s are $8,077 until June 30, 2020. Sewer SDC’s will be $11,038 effective July 1, 2020.
6. Applicant shall be required to secure a Public Works permit to replace the existing copper service line with PEX per current PW Standards and set new meter box and angle meter stop at the current right of way. Applicant will be required to follow all requirements of detail drawing W-3030 and provide staking of the right of way line by a licensed Oregon Land Surveyor.
7. Applicant will be required to secure a Public Works Permit to install a sewer service meeting current standards along with a clean-out and box at the current right of way. Applicant will be required to follow all requirements of detail drawing S-2175 and provide staking of the right of way line by a licensed Oregon Land Surveyor.
8. Applicant will be required to provide a copy of approved utility permit from ODOT with Public Works permit applications for items #3 and #4 above. Any application for permit without an approved ODOT utility permit will be rejected.
9. Applicant shall pay a Public Works permit fee for water connection of $150.
10. Applicant shall pay a Public Works permit fee for sewer connection of $150.
11. Applicant shall contact Public Works inspector to verify all connections and backfill meet current Public Works standards.

No Public Works permits shall be issued until all fees are paid, permit applications submitted, and ODOT utility permit provided. No meter shall be set or service restored until all improvements are inspected and approved by Public Works.

For additional assistance, please contact Sam Miller, Senior Engineer Tech, at 503-759-0217 or smiller@cityofmolalla.com. He is currently out of the office but will be back on Monday, May 11^th.

Pursuant to #1, a Residential Water & Sewer Utility Service Application is attached for 1109 W Main St. When all the other conditions have been met, please submit this form along with a $100 deposit for service.

Ginger Harville

Utility Billing | City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855

From: Rosie Scherbakov <rosie@staffordlandcompany.com>

Sent: Monday, May 4, 2020 11:19 PM

To: Ginger Harville <gharville@cityofmolalla.com>

Subject: RE: Start Service

I’d really like an answer by this week.

Thanks.

Rosie Scherbakov Accounting Manager

8840 SW Holly Lane, Wilsonville, OR 97070

rosie@staffordlandcompany.com

office 503-305-7647 direct 503-908-7903

staffordhomesandland.com | staffordlandcompany.com

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

From: Ginger Harville <gharville@cityofmolalla.com>

Sent: Tuesday, April 28, 2020 10:35 AM

To: Rosie Scherbakov <rosie@staffordlandcompany.com>

Subject: RE: Start Service

Hello Rosie,

Apparently there are still some outstanding issues that need to be resolved regarding these two properties. And, I’m sorry, but our Public Works Director is out until Monday. I set a reminder for myself to get with him on Monday as to the status.

Thanks!

Ginger Harville

Utility Billing | City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855

From: Rosie Scherbakov <rosie@staffordlandcompany.com>

Sent: Monday, April 27, 2020 2:57 PM

To: Ginger Harville <gharville@cityofmolalla.com>

Subject: RE: Start Service

Ginger…I never heard back from you in regards to this. Has this been resolved?

Rosie Scherbakov Accounting Manager

8840 SW Holly Lane, Wilsonville, OR 97070

rosie@staffordlandcompany.com

office 503-305-7647 direct 503-908-7903

staffordhomesandland.com | staffordlandcompany.com

From: Ginger Harville <gharville@cityofmolalla.com>

Sent: Thursday, April 9, 2020 8:19 AM

To: Rosie Scherbakov <rosie@staffordlandcompany.com>

Subject: RE: Start Service

Hi Rosie,

There are some fees and back charges that need to be paid before we can restart service. The amounts are determined by our Public Works Director and he’s on vacation until Monday. I’ll find out what’s owed and get back to you next week.

Thanks!

Ginger Harville

Utility Billing | City of Molalla

117 N Molalla Ave. | PO Box 248 |Molalla, OR 97038

Office: 503.829.6855

From: Rosie Scherbakov <rosie@staffordlandcompany.com>

Sent: Monday, April 6, 2020 11:00 AM

To: Ginger Harville <gharville@cityofmolalla.com>

Subject: Start Service

Importance: High

Can we restart service at 1101 and 1109 W Main St?

Thanks.

Rosie Scherbakov Accounting Manager

8840 SW Holly Lane, Wilsonville, OR 97070

rosie@staffordlandcompany.com

office 503-305-7647 direct 503-908-7903

staffordhomesandland.com | staffordlandcompany.com