Document Review Checklist

Rulemaking Name: Hazardous Waste Fees 2019

Document Name: EQC Staff Report

Every document that will be shared with anyone outside of DEQ staff must go through management review. This includes reports and PowerPoint presentations.

All documents must be reviewed and approved by the Program Manager, Communications, and either the Agency Rules Coordinator or the Air Quality Rules Coordinator.

The Notice of Rulemaking and EQC Staff Report must also be reviewed and approved by the relevant Division Administrator.

You do not need to use this checklist for routine editing. You should use this checklist whenever a required reviewer is completing their required review and approving the document for distribution.

Each required reviewer should add their name and the date when they complete their final review and approve the document for distribution.

Oregon Department of Environmental Quality

Oregon Environmental Quality Commission Meeting

Agency Staff Report

Rulemaking Action Item NO. XX

Hazardous Waste Fees 2019

Table of Contents

Accessibility Information  3

DEQ Recommendation to the EQC  3

Overview  3

Statement of Need  5

Rules Affected, Authorities, Supporting Documents  6

Fee Analysis  8

Statement of Fiscal and Economic Impact  18

Federal Relationship  26

Land Use  27

EQC Prior Involvement  28

Advisory Committee  29

Public Engagement  30

Public Hearing  31

Summary of Public Comments and DEQ Responses  32

Public comment period  32

Five-year review – Leave Blank – Will be Completed by Agency Rules Coordinator  34

Draft Rules – With Edits Highlighted  36

Draft Rules – With Edits Included  37

Supporting Documents  38

You may review copies of all documents referenced in this announcement at:

Oregon Department of Environmental Quality

700 NE Multnomah St., Suite. 600

Portland, OR 97232

To schedule a review of all websites and documents referenced in this announcement, call Jeannette Acomb, DEQ Headquarters, at 503-229-6303 or 800-452-4011, ext. 5622 toll-free in Oregon.

Please notify DEQ of any special physical or language accommodations or if you need information in large print, Braille or another format. DEQ can provide documents in an alternate format or in a language other than English upon request. To make these arrangements, contact DEQ, Portland, at 503-229-5696 or call toll-free in Oregon at 1-800-452-4011; fax to 503-229-6762; or email to deqinfo@deq.state.or.us. Hearing impaired persons may call 711.

DEQ recommends the Environmental Quality Commission adopt the proposed rules in Attachment A as part of Chapter 340 of the Oregon Administrative Rules.

REVIEWERS do not edit or modify this section

Management reviewed and edited this section. It was then published with the Public Notice. Do not modify it except to correct typographical errors.

DEQ proposal

The Oregon Department of Environmental Quality is proposing to align its hazardous waste fees more closely with program needs and the Consumer Price Index. This effort is a multi-phase project to amend current hazardous waste fee funding over several years to secure sufficient funding by 2026.

This proposal will amend fees established in rule to help bridge program funding through 2024. DEQ will have to seek statutory amendment to statutory fees in 2021 or 2023 to fund the program by 2026.

Background

DEQ’s Hazardous Waste Program promotes reducing and safely managing hazardous waste, issues permits to waste management facilities, inspects hazardous waste generators and used oil processors, and assists Oregon small businesses in complying with complex federal regulations.

The program’s primary objectives are to:

•  Reduce or eliminate the threat of exposure to hazardous waste

•  Reduce the use of toxic chemicals in the workplace

•  Deliver excellence in service

DEQ remains committed to maintaining state authorization for this program rather than having the U.S. Environmental Protection Agency run the program. This ensures flexibility and responsiveness in implementing the Hazardous Waste Program in Oregon.

Since January 1986, EPA has authorized Oregon to manage the state’s hazardous waste or Resource Conservation and Recovery Act program. DEQ implements the state Hazardous Waste Program, as defined in ORS 466.086 and as applied in OAR 340-100-0002, to ensure harmful wastes are properly managed from “cradle to grave.”

ORS 466.165(1) authorizes DEQ to collect fees to “carry on the monitoring, inspection and surveillance program established under ORS 466.195 and to cover related administrative costs.” (ORS 466.165(1)).

Annually, DEQ’s Hazardous Waste Program receives approximately $3.5 million from multiple sources, including various fees (79 percent), a federal grant (20 percent), and small cost recovery funds (1 percent). Required General Fund reductions and shifts to a grant- and fee-based program ended the program’s General Fund allocation in 2014. The Oregon Legislature approved a budget of 25 full-time equivalent staff for the program’s 2017-2019 budget. Current revenue supports 19 full-time staff.

The proposed fees would address the forecasted $1.2 million - $1.5 million deficit in Hazardous Waste Program revenue for the 2019-21 biennium. This shortfall threatens DEQ’s ability to ensure safe management and disposal of hazardous waste and greatly reduces compliance assistance to small businesses. It also potentially impacts Oregon’s ability to retain federal authorization of the Hazardous Waste Program.

DEQ proposes revising:

•  Annual hazardous waste generators activity verification fees

•  Annual hazardous waste generators management method fee factors

•  Annual permitted TSD disposal facility compliance determination fees

•  TSD permit modification fees

•  TSD annual disposal administrative fees

Who does this affect?

These fees will affect 487 fee payers producing hazardous waste and two businesses operating permitted treatment, storage and disposal (TSD) facilities. Of those, DEQ identified 18 remedial clean-up sites, including nine closed sites that intermittently generate hazardous waste.

The proposed amendments of OAR 340-102 and 105 apply to all hazardous waste generators required to report.

REVIEWERS do not edit or modify this section

Management reviewed and edited this section. It was then published with the Public Notice. Do not modify it except to correct typographical errors.

What need would the proposed rule address?

The majority of fees have remained unchanged for 20 years. By the 2019-21 biennium, funding will be insufficient to support current service levels needed to maintain the program.

DEQ must establish the new fees by July 1, 2019, to cover costs associated with implementing the Hazardous Waste Program and delivering services to regulated entities. The program has significantly reduced staff and is currently operating below the legislatively approved budget staffing levels by three positions.

How would the proposed rule address the need?

If approved, DEQ would begin receiving new fee revenue by July 1, 2019. This will help address the forecasted $1.2 million - $1.5 million deficit in the Hazardous Waste Program for the 2019-21 biennium. The increased revenue will allow DEQ to maintain positions. No new positions are included in this rulemaking.

The proposed fees will ensure DEQ continues implementing the state’s federally authorized hazardous waste program.

How will DEQ know the rule addressed the need?

If the Environmental Quality Commission approves the fees, DEQ will use them to:

•  Better align fees with the program‘s workload at these facilities

•  Maintain existing positions

•  Help balance the program’s budget

•  Meet federal requirement to maintain program authorization

REVIEWERS do not edit or modify this section

Management reviewed and edited this section. It was then published with the Public Notice. Do not modify it except to correct typographical errors.

Lead division

Land Quality Division

Program or activity

Hazardous Waste Program

Chapter 340 action

Amend - OAR

Statutory authority - ORS

Statute implemented - ORS

Documents relied on for rulemaking  

Fee Analysis

REVIEWERS do not edit or modify this section

Management reviewed and edited this section. It was then published with the Public Notice. Do not modify it except to correct typographical errors.

The Commission’s approval of this rule proposal would increase existing Hazardous Waste Program fees. Commission authority to act on the proposed fees is ORS 466.020, 466.045, 466.075, 466.165, 466.195 and 468.020.

Brief description of proposed fees

This rulemaking amends the hazardous waste generator and TSD facility fees to address a projected funding shortfall.

Reasons

The proposed fees would address the projected funding shortfall in the 2019-21 biennium revenue for the Hazardous Waste Program. Factors contributing to the projected funding shortfall include:

Change in state revenue

The Hazardous Waste Program received $1.2 million in General Funds in 1999. Since then, the legislature has steadily reduced the amount of General Fund support and eliminated it in 2014.

Change in fee revenue

Since 2004, Oregon’s Hazardous Waste Program funding has significantly decreased. This includes the Chemical Waste Management’s Arlington Landfill hazardous waste tipping fees (approximately 60 percent) and hazardous waste permit fees. Program staffing during this time decreased by 30 percent.

Change in other fund revenue

Since 2004, the program’s EPA Performance Partnership Grant funding decreased by approximately 7 percent.

Increased program costs

Most program fees remained unchanged for nearly 20 years without adjustment for inflation. Increased program costs include, but are not limited to, salaries, benefits and information technology updates. This includes replacing two information systems to ensure continued compatibility with the State of Oregon’s information technology standards and security requirements.

Change in transaction costs

The program has two currently operating TSD permitted facilities. Permit modification fees remain at the 1997 level, without any inflation increase.

Program streamlining

The program has cut costs over the last decade by minimizing expenses, reducing overhead, holding positions vacant, and supplementing with a small ending fund balance.

Static number of base fee payers

The number of hazardous waste generators reporting annually in the past 10 years (2008 to present) has remained relatively static with an average 470. However, the program’s staff level decreased from 39 legislatively approved FTE to the current 25 FTE.

Fee proposal alternatives considered

The program considered the following fee increase alternatives:

•  No fee increases, which does not address the projected shortfall in revenue

•  Additional cost saving activities, which would require additional staffing reductions and possible loss in ability to meet EPA commitments needed to maintain program authorization

In addition, the program considered the following, which requires changing the controlling Oregon Revised Statutes. However, these options are out of the scope of the proposed rulemaking:

•  Amending hazardous waste generator fee cap of $32,500 to help cover associated costs

•  Amending hazardous waste metric ton $130 fee

•  Amending hazardous waste permit renewal fees of $150,000 to help cover costs

•  Inflation or Consumer Price Index consideration

•  Cost recovery for permit modifications

Fee payer

The proposed rules will increase the annual hazardous waste activity verification fees for businesses generating more than 220 pounds of hazardous waste per calendar month or 2.2 pounds of acutely hazardous waste per calendar month. The amendments will also increase all management method factors. DEQ estimates this will affect 487 fee payers.

The proposed rules will also increase the annual hazardous waste permit compliance determination fees, increase the hazardous waste permit modification fees, and add an annual administrative disposal fee for operating permitted TSD facilities. The proposed rules will affect two operating permitted TSD facilities.

Affected party involvement in fee-setting process

DEQ convened a nine-member Hazardous Waste Fees Advisory Committee that also served as the fiscal advisors in the fee-setting process. Committee members included statewide geographic representation, directly and indirectly affected regulated parties for large and small businesses, business advocates, and environmental interests.

Fee payer agreement with fee proposal

DEQ utilized the advisory committee’s discussions in forming draft proposals. The draft proposals will be part of the required formal notice process that includes a public hearing and an opportunity for the public to comment.

DEQ will consider all comments before finalizing and presenting the proposed fee package to the commission in May 2019.

When were these fees last increased?

•  The generator management method factor has not changed since established in 1992

•  The generator annual activity verification fee last changed in 1997, when the small quantity generator fee increased from $200 to $300 and the large quantity generator fee increased from $350 to $525

•  Permitting annual compliance determination fees have remained the same since 1997 and permit modification fees since 1998

Hazardous waste generator fee statutory changes not considered in this rulemaking:

•  The annual metric ton generator fee changed in 2007 from $110 to $130 per metric ton

•  The hazardous waste generation fee cap changed in 2007 from $27,500 to $32,500

How long will the current fee sustain the program?

The program has reduced expenditures and is still experiencing an annual $1.0 million plus deficit. Without additional revenue, the program will exhaust all available fund sources in July 2019 and the program will need to consider other cost reductions by December 2019.

*Source: DEQ 2017-19 Legislative Approved Budget

How long will the proposed fee sustain the program?

DEQ is looking at several fee-funding alternatives in a multi-year effort to address this deficit by 2026. Phase I, this rulemaking will address those fees that can change by rule. DEQ must make additional rule and statute changes within the next seven years to secure long-term, stable funding to maintain the program at its current full-time equivalent service level.

Transactions and revenue

For hazardous waste generators annually reporting:

For permitted hazardous waste TSD facilities:

Generator Fees

DEQ’s current annual hazardous generator fee has two components:

1.  An annual activity verification fee = $525 or $300+

2.  An annual hazardous waste generation fee (includes management method factor) = amount of metric tons waste X $130 X management method factor

Both parts combine to represent the total fee included on the annual hazardous waste invoice. DEQ has a current generator fee cap of $32,500, which applies only to Part 2 of this formula.

1. Annual activity verification fee

The fee is based on generator category. All generators of hazardous waste that notified DEQ of their activities and obtained a Resource Conservation and Recovery Act Site Identification Number must verify their basic registration information annually. They are assessed a fee according to their generator category.

a. Current Annual Activity Verification Fees are:

•  Large Quantity Generators- $525

•  Small Quantity Generators- $300

•  Conditionally Exempt Generators - No fee

The table below shows how DEQ defines hazardous waste generators:

The examples below show how DEQ calculates the hazardous waste generator fees:

b. Proposed Annual Activity Verification Fees:

A three-year phase-in will increase the Annual Hazardous Waste Activity Verification Fee as defined in OAR 340-102-0065(4). The fee will increase by 80 percent to better align with the Consumer Price Index (1997-2021: 72 percent). The increase will follow this schedule:

2. Annual hazardous waste generation fee

This fee applies to large- and small-quantity generators reporting hazardous waste generation and management during a calendar year. One portion of this calculation is the management method factors, which this rulemaking is addressing. The management method factors reflect Oregon’s environmental hierarchy of preferred management methods and offer financial incentives to responsibly manage and reduce hazardous waste.

a. Current Management Method Factors are:

b. Proposed Management Method Factor schedule:

A six-year phase-in will increase the management method factors as defined in OAR 340-102-0065(3)(c). This will increase by 70 percent to better align with the Consumer Price Index (1992-2021: 94 percent) using this schedule:

c. Proposed New Management Method Factor

The proposed rule would add a new management method factor to encourage brownfield or orphaned industrial property site cleanups receiving grant funding. DEQ identified two sites in the last six years that would meet this criteria. Each of those sites had ~$30,000 in disposal costs.

Permitting Fees

DEQ’s current permitting fees include two components addressed in this rulemaking:

1.  Annual permit compliance determination fee

2.  Permit modification fee

As background, each permitted hazardous waste TSD facility subject to 40 C.F.R. 264, 265, 270 and OAR 340, with an active operating hazardous waste unit(s), is subject to the annual compliance determination fee.

DEQ will assess permittees a permit modification fee. This excludes modification related to corrective action.

1. Annual Compliance Determination Fee

a. This increases permitted TSD annual compliance determination fees in Oregon Administrative Rule 340-105-0113(3). The fee increases by 31 percent to better align with the Consumer Price Index (1997-2021: 72percent) using this schedule:

Where more than one hazardous waste management activity takes place at a single facility, DEQ will assess all of the applicable category Annual Compliance Determination Fees.

b. New Permitted Operating Hazardous Waste Disposal Administrative Fee

This introduces a new administrative fee of $5.50 per metric ton of waste disposed into a permitted Subtitle C land unit, by operating Oregon permitted hazardous waste disposal facilities. DEQ expects approximately 80 to 90 percent of the metric ton volume will be from out-of-state generators. The rulemaking adds the new annual administrative fee using this schedule:

2. Permit Modification Fee

This increases the permit modification OAR 340-105-0113(4) fees 59 percent. This better aligns with the Consumer Price Index (1992-2021: 94percent) and streamlines the modification types to remove low and medium workloads using this schedule:

DEQ only receives permit modification fees when permittees request a modification. These fees are not a reliable source of annual revenue.

Statement of Fiscal and Economic Impact

REVIEWERS do not edit or modify this section

Management reviewed and edited this section. It was then published with the Public Notice. Do not modify it except to correct typographical errors.

Fiscal and Economic Impact

For Generators

The proposed generator rules will increase the annual hazardous waste reporting fees for businesses generating more than 220 pounds of hazardous waste a calendar month, generating 2.2 pounds of acutely hazardous waste a calendar month, or accumulating more than 2,200 pounds at any one time. The rulemaking will not affect conditionally exempt generators generating less than the above amounts of hazardous waste.

DEQ reviewed its hazardous waste registered businesses and found this rule will affect 487 active businesses that report their hazardous wastes. A small number of Oregon businesses may report periodically as they conduct a chemical clean out or one-time hazardous waste cleanup event that would move them from the conditionally exempt category to a small or large quantity generator of hazardous waste.

For Permitting

The proposed permitting rules will increase the annual hazardous waste compliance determination fees, add a new annual permitted operating disposal administrative fee, and amend the permit modification fees for businesses permitted to operate TSD facilities.

DEQ reviewed its hazardous waste permitted TSD facilities and found this rule would affect two active operating TSD facilities that report their hazardous wastes.

Statement of Cost of Compliance  

DEQ anticipates this rule adoption will cause small economic impacts on its own expenditures. DEQ will make administrative changes on the annual reporting and accounting systems. We expect this impact to be minimal.

Any rule change requires staff training and outreach to the regulated community. DEQ expects this impact to be minimal, as DEQ currently performs outreach through the hazardous waste annual reporting notifications and through the hazardous waste technical assistance program to regulated facilities.

State, federal and local governments  

Direct Impacts

For state, federal and local governments annually reporting their hazardous waste generation and management activity, compliance costs associated with the proposed rules is identical to costs described under “Large Businesses.”

Indirect Impacts

The proposed rules would have the same indirect costs as “Large Businesses” indirect impacts.

Public

Direct Impacts  

DEQ anticipates there will be no fiscal impact on the public, as fees and a federal grant fund the program. DEQ does not use any Oregon General Funds to support the Hazardous Waste Program.

Large businesses - businesses with more than 50 employees

Hazardous Waste Generator Direct Impacts

DEQ anticipates there will be a fiscal impact to businesses generating and managing hazardous wastes who report. The tables below provide summaries of the proposed direct financial impact of each total fee increase proposal for generators and permitted facilities, respectively.

Hazardous Waste Generator Indirect Impacts

There may be a fiscal impact in addition to the new operating TSD disposal administrative fee. The proposed rules include an increase in permitted hazardous waste TSD permitting fees that may affect generators. Because of increased fees, Oregon’s two operating facilities may decide to pass the costs on to businesses utilizing their services. DEQ is not responsible for these types of business decisions and cannot quantify what those potential costs might be.

Permitted Treatment, Storage and Disposal Facility Direct Impacts

DEQ anticipates there will be a fiscal impact to two operating permitted hazardous waste TSD facilities generating and managing hazardous wastes who report. The impact to those businesses would be a direct cost increase of 31 percent to their annual compliance determination fees. In addition, if the facility seeks a modification to its current permit, the business would have a direct cost increase of 59 percent. The proposed fee table above shows a detailed breakdown of the estimated financial impact.

Permitted Treatment, Storage and Disposal Facility Indirect Impacts

DEQ anticipates adopting the rules will have no indirect fiscal impacts to permitted TSD businesses. The businesses already report annually, and the proposed rules do not add facilities.

Small businesses – businesses with 50 or fewer employees

For the purpose of this discussion, a small business has 50 or fewer employees.

Direct Impacts

The proposed rule changes will not affect most small business in Oregon. This is because the rules only affect businesses generating more than 220 pounds a month of hazardous waste or more than 2.2 pounds of acutely hazardous waste. DEQ identified 131 small businesses the rules will affect.

DEQ determined the proposed rules would have direct economic impact on all small businesses that report generated hazardous wastes.

DEQ determined the economic impacts on these small businesses will not likely pose a significant impact due to the phased-in multi-year stepped increases. The direct impacts are outlined in the tables below for small business generators and permittees.

The following presents a comparison of generator pre-rule and post-rule implementation invoices for five facilities. The facilities chosen represent the 25^th, 50^th, 75^th, 90^th and 95^th percentile based on the volume of hazardous waste generated for calendar year 2017, as reported in 2018.

Indirect Impacts

The proposed rules would have the same indirect costs as “Large Businesses.”

a. Estimated number of small businesses and types of businesses and industries with small businesses subject to proposed rule.

Using recent employment data, DEQ compared the 487 businesses registered with the Hazardous Waste Program to current self-reported employment data to determine how many businesses employ 50 or fewer employees. One hundred and thirty-one are small businesses. Of those 131 businesses, 51 are large quantity hazardous waste generators, and 80 are small quantity hazardous waste generators. One is a conditionally exempt generator and thus not subject to the proposed rule.

b. Projected reporting, recordkeeping and other administrative activities, including costs of professional services, required for small businesses to comply with the proposed rule.

No additional activities are required to comply with the proposed rules. Registered hazardous waste generators already pay hazardous waste fees.

c. Projected equipment, supplies, labor and increased administration required for small businesses to comply with the proposed rule.

No additional resources are required for compliance with the proposed rules. Registered hazardous waste generators already pay hazardous waste fees.

d. Describe how DEQ involved small businesses in developing this proposed rule.

DEQ included small business representatives and delegates from Oregon Business and Industry who represent small businesses in Oregon on the Hazardous Waste Fee Advisory Committee. The Committee advised DEQ on the cost of compliance for small businesses. DEQ will also provide the rulemaking notice to all hazardous waste businesses registered and who reported as fee-payers within the last three years with Oregon DEQ. These groups included small businesses. Small businesses will also have the opportunity to comment though the public comment and public hearing.

Documents relied on for fiscal economic impact

Advisory committee fiscal review

DEQ convened a nine-member advisory committee that also served as the fiscal advisors in the fee-setting process. The committee consisted of statewide, geographic representation, directly and indirectly affected regulated parties for large and small businesses, business advocates and environmental interests.

During the last committee meeting, DEQ asked the committee to review the draft and consider the fiscal impacts of the proposed rules, as OAR 183.333 requires. DEQ specifically asked the committee:

a. Will the rule have a fiscal impact?

b. If so, what is the extent of the fiscal impact?

c. Will the rule have a significant adverse impact on small businesses (<50 employees)?

d. If so, how can DEQ reduce the economic impact of the rule on small businesses?

Committee Findings

The committee determined the proposed rules will have economic impacts to all hazardous waste fee payers. The proposed rules will affect all hazardous waste annual reporters, including some businesses that may intermittently generate and report hazardous waste due to a one-time cleanout or other infrequent activity. The impact will be different for each business.

The committee did not identify significant adverse impact on small businesses in Oregon. Without additional information, such as business revenues not readily available, the full impact to small businesses is difficult to determine. To help minimize the impacts to businesses, the proposed generator fee increases will be phased-in over multiple years.

The committee meeting notes are posted to DEQ’s Hazardous Waste Fees 2019 Rulemaking web page: Advisory Committee Webpage.

Housing cost

ORS 183.534 requires DEQ to evaluate whether the proposed rules would affect the development cost of a 6,000-square-foot parcel and construction of a 1,200-square-foot detached, single-family dwelling on that parcel. DEQ determined the proposed rules would have no effect on the development costs because the proposed rules only affect regulated businesses under the hazardous waste regulations.

Federal Relationship

REVIEWERS do not edit or modify this section

Management reviewed and edited this section. It was then published with the Public Notice. Do not modify it except to correct typographical errors.

Relationship to federal requirements

ORS 183.332, 468A.327 and OAR 340-011-0029 require DEQ to attempt to adopt rules that correspond with existing equivalent federal laws and rules unless there are reasons not to do so.

The proposed rules are not different from or in addition to federal requirements in 40 Code of Federal Regulations 260-268, 270, 273, and Subpart A and Subpart B of part 124.

REVIEWERS do not edit or modify this section

Management reviewed and edited this section. It was then published with the Public Notice. Do not modify it except to correct typographical errors.

Land-use considerations

In adopting new or amended rules, ORS 197.180 and OAR 340-018-0070 require DEQ to determine whether the proposed rules significantly affect land use. If so, DEQ must explain how the proposed rules comply with statewide land-use planning goals and local acknowledged comprehensive plans.

Under OAR 660-030-0005 and OAR 340 Division 18, DEQ considers that rules affect land use if:

•  The statewide land use planning goals specifically refer to the rule or program

•  The rule or program is reasonably expected to have significant effects on:

◦  Resources, objectives or areas identified in the statewide planning goals,

◦  Present or future land uses identified in acknowledged comprehensive plans

DEQ determined whether the proposed rules involve programs or actions that affect land use by reviewing its Statewide Agency Coordination plan. The plan describes the programs that DEQ determined significantly affect land use. DEQ considers that its programs specifically relate to the following statewide goals:

Statewide goals also specifically reference the following DEQ programs:

•  Nonpoint source discharge water quality program – Goal 16

•  Water quality and sewage disposal systems – Goal 16

•  Water quality permits and oil spill regulations – Goal 19

Determination

DEQ determined these proposed rules do not affect land use under OAR 340-018-0030 or DEQ’s State Agency Coordination Program.

On Jan 24, 2019 DEQ did present to the EQC general program information as a pre-inform for this proposed rule revision.

Advisory Committee

Background

DEQ’s nine-member advisory committee, serving as the fiscal advisors in the fee-setting process, met three times in 2018: Aug. 8, Sept. 13 and Oct. 18. Supporting documents are located on the committee’s webpage at: Hazardous Waste Fees 2019 Rulemaking.

The Committee members were:

Meeting notifications

To notify people about the advisory committee’s activities, DEQ:

•  Notified 23,744 people about the Advisory Committee’s activities by:

•  On Jul 25, 2018, Sep 4, 2018 and Oct 10, 2018 sent GovDelivery bulletins, a free e-mail subscription service, to 13,347 recipients subscribed to the following lists:

•  Hazardous Waste  - 3,009

•  Hazardous Waste Training – 6,599

•  Toxics Use and Hazardous Waste Reduction Program – 2,783

•  Rulemaking – 8,316

•  DEQ Public Notices – 3,037

•  DEQ also sent on same dates above, notices to the above GovDelivery subscribers to describe how to sign up for committee meeting notices

Committee discussions

In addition to the recommendations described in the Statement of Fiscal and Economic Impact section, the committee provided input and discussion on the proposed draft rules. Agendas, meeting summaries and presentation slides are available on the committee’s webpage at: Hazardous Waste Fees 2019 Rulemaking.

To notify people about the proposed rulemaking and Jan. 17, 2019 rulemaking hearing, DEQ:

•  Filed notice with the Oregon Secretary of State on Dec. 14, 2018, for publication in the January 2019 Oregon Bulletin

•  Notified Region 10 EPA by email

•  Posted the Notice, Invitation to Comment and Draft Rules on the webpage for this rulemaking, located at: Hazardous Waste Fees 2019 Rulemaking

•  Emailed 23,744 interested parties on the following DEQ lists through GovDelivery:

•  Hazardous Waste  - 3,009

•  Hazardous Waste Training – 6,599

•  Toxics Use and Hazardous Waste Reduction Program – 2,783

•  Rulemaking – 8,316

•  DEQ Public Notices – 3,037

•  hazardous waste generator reporters for last three years in DEQ’s reporting database

•  Emailed the following key legislators required under ORS 183.335:

•  Senator Michael Dembrow, Chair, Senate Interim Committee on Environment and Natural Resources

•  Senator Alan Olsen, Vice-Chair, Senate Interim Committee on Environment and Natural Resources

•  Representative Ken Helm, Chair, House Interim Committee on Energy and Environment

•  Representative Karin Power, Vice-Chair, House Interim Committee on Energy and Environment

•  Emailed Advisory Committee members

•  Added announcements to DEQ’s calendar of public meetings on: DEQ Calendar

•  Provided notice of public meetings and links to information through postings on Twitter and Facebook

DEQ held public hearing. DEQ received no comments at the hearing or during the public comment period.

Presiding Officers’ Record

Hearing

The presiding officer convened the hearing, summarized procedures for the hearing, and explained that DEQ was recording the hearing. The presiding officer asked people who wanted to present verbal comments to sign the registration list, or if attending by phone, to indicate their intent to present comments. The presiding officer advised all attending parties interested in receiving future information about the rulemaking to sign up for GovDelivery email notices.

As Oregon Administrative Rule 137-001-0030 requires, the presiding officer summarized the content of the rulemaking notice.

Two people attended the hearing in person and one person attended by teleconference or webinar. No person presented any oral testimony or written comments.

Public comment period

DEQ accepted public comment on the proposed rulemaking from Friday, Dec 14, 2018 until 4:00 p.m. on Tuesday, Jan 22, 2019.

DEQ did not change the proposed rules in response to comments.

Notification

The proposed rules would become effective upon filing on approximately May 16-17, 2019. DEQ would notify affected parties by:

•  File notice with the Oregon Secretary of State May 2019 for publication in the Jul 2019 Oregon Bulletin

•  Notify Region 10 EPA by email

•  Post the announcement on the Hazardous Waste Fees 2019 Rulemaking webpage for this rulemaking, as well as on the DEQ Hazardous Waste Reporting and Hazardous Waste Rules webpages at: Hazardous Waste Reporting and Oregon Hazardous Waste Rules respectively

•  Email 23,744 interested parties on the following DEQ lists through GovDelivery:

•  Hazardous Waste  - 3,009

•  Hazardous Waste Training – 6,599

•  Toxics Use and Hazardous Waste Reduction Program – 2,783

•  Rulemaking – 8,316

•  DEQ Public Notices – 3,037

•  Email Advisory Committee members

•  Add announcement to DEQ’s calendar of public meetings on: DEQ Calendar

•  Provide notice and links to information through postings on Twitter and Facebook

Compliance, enforcement, and reporting

•  Affected parties –hazardous waste reporters for last three years in DEQ’s reporting database;

•  DEQ staff – Email hazardous waste staff

Systems

•  Website - post fees factsheet on DEQ’s program websites

•  Database – amend database for new fees

•  Invoicing – send invoices to hazardous waste reporters with new fees

Training

•  Affected parties – make information available through webinar trainings

•  DEQ staff – train staff and make the information readily available

Five-year review – Leave Blank – Will be Completed by Agency Rules Coordinator ORS 183.405

Requirement  

Oregon law requires DEQ to review new rules within five years after EQC adopts them. The law also exempts some rules from review. DEQ determined whether the rules described in this report are subject to the five-year review. DEQ based its analysis on the law in effect when EQC adopted these rules.

Exemption from five-year rule review

DELETE THIS PARAGRAPH IF NO RULES ARE EXEMPT FROM REVIEW:

The Administrative Procedures Act exempts CHOOSE ONE: SOME … ALL of the proposed rules from the five-year review because the proposed rules would:

DELETE ANY THAT DON’T APPLY:

•   Amend or repeal an existing rule. ORS 183.405(4).

•   Implement a court order or a civil proceeding settlement. ORS 183.405(5)(a).

•   Adopt a federal law or rule by reference. ORS 183.405((5)(b).

•   Implement legislatively approved fee changes. ORS 183.405(5)(c).

•   Correct errors or omissions in the existing rules. ORS 183.405(d).

DELETE THIS PARAGRAPH IF ANY OF THE RULES ARE EXEMPT FROM REVIEW:

None of these proposed rules are exempt from the five-year review under ORS 183.405(4) and 183.405 (5) of the Administrative Procedures Act.

Five-year rule review required

No later than DATE FIVE YEARS FROM ADOPTION DEQ will review the newly adopted rules for which ORS 183.405 (1) requires review to determine whether:

•  The rule has had the intended effect

•  The anticipated fiscal impact of the rule was underestimated or overestimated

•  Subsequent changes in the law require that the rule be repealed or amended

•  There is continued need for the rule.

DEQ will use “available information” to comply with the review requirement allowed under ORS 183.405 (2).

DEQ will provide the five-year rule review report to the advisory committee to comply with ORS 183.405 (3)

Draft Rules – With Edits Highlighted LEAVE BLANK – AGENCY RULES COORDINATOR WILL ADD