Person

Task

Instructions

Date

PL

Begin drafting EQC staff report

Notify Program Manager, Division Administrator, Communications, of dates below when they will receive documents to review

-Develops response to comments by:

 Organizing comments into

categories

 Developing one response to each

category of comments

 Obtains PMGR and RGL review of draft responses

 Draft EQC staff report

 Copy and paste applicable sections from Public Notice into staff report

 Check to ensure language from Public Notice is still accurate and properly reflects timing of future/past events

 Edit rules as necessary

 Ask RGL for publication review

5/15/18

PL

Complete draft staff report

Finalize proofing of EQC documents:

 Staff report

 Rules

 Supporting documents

 Notify RGL staff report is ready for review

6/24/18

RGL

Preliminary staff report review

 Prepare two versions of rules:

 redline/strikethrough

 clean

 Compare Notice with Staff Report for accuracy to check

that language correctly reflects timing of future/past events

6/26/18

PL

Send document links to PMGR for

review

 

6/28/18

PMGR

Completes review and emails

approval to PL

PMGR allowed one week to complete review

7/5/2018

PL

On PMGR approval, provide

document links to DA for review

 

7/5/2018

DA

Completes review and emails

approval to PL PMGR RGL

DA allowed two calendar weeks to complete review

7/19/2018

PL

On DA approval, provide document

links to communications for review

 

7/19/2018

COM

completes review and emails approval

to PL PMGR RGL

Communications allowed one calendar week to complete review

7/26/2018

RGL

begins review

one week to complete review

7/26/2018

RGL

Completes review

 

8/2/2018

PL/PMGR

(optional) discusses need for 1 on 1

commissioners briefings

  

PL

DEADLINE TO SUBMIT FINAL

VERSION OF ALL EQC

DOCUMENTS

6 weeks before EQC

8/10/2018

RGL

Distribute EQC staff report and

prepare rules for filing

 Submits EQC packet to EQCC (EQC-5 weeks)

 Retain one copy of rules in

redline/strikethrough for filing with legislative counsel

 Create a clean copy of the rules, with tables, to keep for informational purposes - add a DRAFT watermark

 Staff report should have two copies of rules - one showing all markup, one with DRAFT watermark with all changes accepted

 Remove tables from another copy of the rules, and accept all changes to get a clean copy of the rules to file with secretary of state

 Create pdf version of tables, one document for each rule that has a table, to submit to secretary of state

 Complete draft version (do not submit) of secretary of state online filing system using information from staff report and draft rules

 On SharePoint, publish a major version of:

 rules

 staff report

 Save PDF of published staff report to Rule_Development

 Upload copy of EQC presentation materials to SharePoint

8/9/2018

PL

(Optional) Notify interested parties

staff report is available

Notify the following according to division's standard practice:

 Key stakeholders

 Advisory committee members

 Commenters

 Interested parties

 

PL

EQC Preparation

 Develop EQC presentation

 Conduct dry run EQC presentation (in front of internal audience)

 

PL

Present rule package at EQC

MEETING

 

9/13/2018