ARC – Agency rules coordinator

COM – Communications

DA – Division administrator

PL – Program lead

PMGR – Program manager

Person

Task

Instructions

Date

•  PL

•  Begin drafting EQC staff report

Develops response to comments by:

•  Organizing comments into categories

•  Developing one response to each category of comments

•  Obtains PMGR and RGL review of draft responses

•  Draft EQC staff report

•  Copy and paste applicable sections from Public

•  Notice into staff report

•  Check to ensure language from Public Notice is still accurate and properly reflects timing of future/past events

•  Edit rules as necessary

•  Ask RGL for publication review

November 2016

•  

•  Submit EQC Packet to DEQ

LRAPA

November 2016

•  PL

•  Complete draft staff report

Finalize proofing of EQC documents:

•  Staff report

•  Rules

•  Supporting documents

•  Notify RGL staff report is ready for review

November 22, 2016

•  ARC

•  Review staff report, notify PL when complete

Lead initial Rule Publication work that includes:

•  Prepare two versions of rules:

•  redline/strikethrough

•  clean

•  Review, consolidate, approve or reject all proposed edits

•  Compare Notice with Staff Report for accuracy to check that language correctly reflects timing of future/past events

•  Notify PL review is complete

November 25, 2016

•  PL

•  Finalize EQC staff report (9 weeks before EQC)

•  Address reviewer edits and comments

•  Notify PMGR staff report is ready for review

November 28, 2016

•  PMGR

•  Completes review and emails approval to PL

December 1, 2016

•  PL

•  On PMGR approval ,notify DA documents are ready for review

•  DA

•  Completes review and emails approval to PL PMGR RGL

December 4, 2016

•  PL

•  On DA approval, notify communications documents are ready for review

•  

•  COM

•  Completes review and emails approval to PL PMGR RGL (6 weeks before EQC)

December 7, 2016

•  PL

•  Deadline to submit final version of all EQC documents (6 weeks before EQC)

December 7, 2016

•  ARC

•  Distribute EQC staff report and prepare rules for filing

•  Submits EQC packet to EQCC (EQC-5 weeks)

•  Retain one copy of rules in redline/strikethrough for filing with legislative counsel

•  Create a clean copy of the rules, with tables, to keep for informational purposes - add a DRAFT watermark

•  Staff report should have two copies of rules - one showing all markup, one with DRAFT watermark with all changes accepted

•  Remove tables from another copy of the rules, and accept all changes to get a clean copy of the rules to file with secretary of state

•  Create pdf version of tables, one document for each rule that has a table, to submit to secretary of state

•  Complete draft version (do not submit) of secretary of state online filing system using information from staff report and draft rules

•  On SharePoint, publish a major version of:

•  rules

•  staff report

•  Save PDF of published staff report to Rule_Development

•  Upload copy of EQC presentation materials to SharePoint

December 14, 2016

•  PL

•  (Optional) Notify interested parties staff report is available

Notify the following according to division's standard practice:

•  Key stakeholders

•  Advisory committee members

•  Commenters

•  Interested parties

•  PL

•  EQC Preparation

•  Develop EQC presentation

•  Conduct dry run EQC presentation (in front of internal audience)

•  PL

•  Present rule package at EQC meeting

January 18, 2017

•  ARC

•  

No Oregon deadline for filing rules after adoption – check EPA

•  ARC

•  File adopted rules with Secretary of State

•  Check information in secretary of state online rule filing form against most recent information in staff report and draft rules

•  Submit/file rules on secretary of state online system

•  Must print out, sign, scan, then upload to SOS filing page, copy of Authorization

•  Upload rule text as Word file

•  Upload tables separately as pdf, one for each rule that has tables

•  SOS will auto email two documents in response in two separate emails:

◦  Certificate

◦  Authorization

•  Save the emails and attached documents as PDF to Rule_Development

January 21, 2017

•  ARC

•  Send post-EQC GovDelivery notice about rule adoption

•  Template in EQC Preparation folder

•  RGL sends GovDelivery notice to same parties that prior notices for this rulemaking were sent to

•  This notice states EQC adopted the rules and explains where to find copies of EQC staff report and adopted rules

January 21, 2017

•  ARC

•  Submits SIP to EPA

•  

January 25, 2017