| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Person | Action | Suggested Dates | Amended Dates | ||
| 2 | Title V CPI 2016 | Start | End | Start | End | |
| 4 | Instructions | |||||
| 6 | Enter notice publication date under Suggested "Notice Published" Date | |||||
| 7 | Enter EQC date under Suggested "EQC Meeting" Date | |||||
| 8 |
*Worksheet will populate dates under "Suggested Start Dates" *If desired, manually fill in dates in "End" column *Manually fill in desired dates under "Amended Dates" *Find any term on sheet using control + F (find) *"Summary" tab is overview of critical tasks and dates |
|||||
| 10 | Links to Task Headings | |||||
| 12 | Overview of Key Dates | |||||
| 13 | Concept Development | |||||
| 14 | Start Rulemaking | |||||
| 15 | SIP | |||||
| 16 | Communications Planning | |||||
| 17 | Preplanning for Hearings | |||||
| 18 | EQC Facilitated Hearings | |||||
| 19 | Initial Rule Work | |||||
| 20 | Advisory Committee | |||||
| 21 | Fees | |||||
| 22 | Public Notice | |||||
| 23 | Rule Publication Work | |||||
| 24 | Preview Period | |||||
| 25 | Notifications | |||||
| 26 | Public Comment and Testimony | |||||
| 27 | Public Comment Closes | |||||
| 28 | EQC Preparation | |||||
| 30 | Abbreviations | |||||
| 32 | ARC | Agency Rules Coordinator | ||||
| 33 | DA | Division Administrator | ||||
| 34 | EQCC | EQC Coordinator | ||||
| 35 | PL | Program Lead | ||||
| 36 | RGL | Rules Group Lead | ||||
| 37 | SIPC | SIP Coordinator | ||||
| 38 | UMGR | Unit Manager | ||||
| 39 | SP | SharePoint | ||||
| 40 | Director | DEQ Director | ||||
| 41 | Background | |||||
| 43 | Temporary or Permanent | T/P | P | |||
| 44 | Rule proposal complexity | Simple/Average/Complex | S | |||
| 45 | Advisory Committee | Y/N | ||||
| 46 | Fees | Y/N | Y | |||
| 47 | Fees- DAS approval required | Y/N | N | |||
| 48 | SIP | Y/N | N | |||
| 49 | EQC involvement before hearing | Y/N | N | |||
| 50 | EQC faciliated hearing? | Y/N | N | |||
| 51 | Overview of Key Dates | |||||
| 53 | Director | Added to Rulemaking Plan | 9/14/2015 | |||
| 54 | ` | Notice Packet due to RGL and UMGR for review | 12/2/2016 | |||
| 55 | PL | Notice Packet due to DA and Communications for review | 12/9/2016 | |||
| 56 | RGL | File notice with SOS/open comment period | 12/15/2016 | |||
| 57 | Notice Published in Oregon Bulletin (DEQ standard 90 days before EQC) | 1/1/2016 | ||||
| 58 | PL | first public hearing - at least 30 days AFTER comment opens; DEQ standard 17 days after Bulletin Notice published | 1/18/2016 | |||
| 59 | RGL/PL | close public comment - 3 days after hearing | 1/21/2016 | |||
|---|---|---|---|---|---|---|
| 60 | PL | Staff report due to EQCC (5 weeks before EQC) | 5/6/2016 | |||
| 61 | EQC Meeting | 6/10/2016 | ||||
| 62 | RGL | file rules | 6/14/2016 | |||
| 63 | Rules become effective | On date filed or later specified date | 6/14/2016 | |||
| 65 | Director's report | Director's Report | ||||
| 66 | Information item | Information Item | ||||
| 68 | Rulemaking Process | |||||
| 70 | Concept Development | |||||
| 72 | UMGR | contacts ARC about a potential rulemaking | 8/25/2015 | |||
| 73 | ARC | explains add concept to plan process | 8/25/2015 | |||
| 74 | Unit manager | approves completing Resources and Considerations worksheets | 8/25/2015 | |||
| 75 | ARC | adds to Rules Idea list/workload spreadsheet | 8/25/2015 | |||
| 76 | establishes new Rule_Development folder system | 8/25/2015 | ||||
| 77 | adds TEMPLATES to 1. Planning folder and adapts to concept: CONSIDERATIONS, RESOURCES, SCHEDULE | 8/25/2015 | ||||
| 78 | Meets with PL to discuss completing workbooks | 8/25/2015 | ||||
| 79 | PL | With ARC help, drafts workbooks using what she or he knows now | 9/2/2015 | |||
| 80 | PL and UMGR | Calculate rule priority based on DRIVERS and RISKS tables from Rulemaking SP page | 9/2/2015 | |||
| 81 | UMGR | shares workbooks and prioritization info with DA | 9/7/2015 | |||
| 82 | UMGR | emails DA approval or disapproval to ARC, UMGR, PL | 9/9/2015 | |||
| 83 | Units | conduct internal rule prioritization process | 9/15/2015 | |||
| 84 | ARC | Uses WORKBOOKS, DRIVERS and RISKS info to rank rulemaking on WORKLOAD spreadsheet | 9/15/2015 | |||
| 85 | Rules Group | Meet and prioritize projects; create unitary agency-wide prioritized list | 9/15/2015 | |||
| 86 | Rules group | resources prioritized projects | 9/15/2015 | |||
| 87 | ARC | presents prioritized list to Director (3 times/yr.; Jan., May, Sept.) | 9/16/2015 | |||
| 88 | ARC | adds prioritized, Director-aproved projects to agency rulemaking plan | 9/16/2015 | |||
| 89 | ARC | notifies DA, PL, UMGR of Director's decision | 9/22/2015 | |||
| 90 | posts DEQ Rulemaking Plan on Rules and Regulations web page and Rulemaking SP page | 9/22/2015 | ||||
| 91 |
send draft notification email to Director for approval, include: - Web page link - DEQ Rulemaking Plan - CONSIDERATIONS and RESOURCES Summary pages |
9/22/2015 | ||||
| 92 |
after director approval, sends informational email to: - Leadership Team - all managers who make rules - Communications -EQC coordinator to include in monthly Director's Report -Cc… DA, PL, RGL |
9/22/2015 | ||||
| 93 | SIP | |||||
| 94 | SIP Coord | Submit SIP development plan to EPA | 6/20/2015 | |||
| 95 | Submit draft rules and notice to EPA | 11/2/2015 | ||||
| 96 | Submit adopted rules and SIP info to EPA | 6/20/2016 | ||||
| 97 | Fees | |||||
| 98 | PL | Leads development of Fee Approval Packet | 9/18/2015 | |||
| 99 | Obtains review of fee packet by UMGR and RGL | 11/2/2015 | ||||
| 100 | Finalizes fee packet | 11/10/2015 | ||||
| 101 | RGL | Submits Part I of fee packet to DAS | 11/17/2015 | |||
| 102 | RGL | Submits Part II of fee packet to DAS ( not later than 10 days after EQC) | 6/15/2016 | |||
| 104 | Start Rulemaking | |||||
| 106 | ARC: | |||||
| 107 | saves email Rule_Development | 1-Planning | APPROVAL.ToMoveForward | 9/22/2015 | ||||
| 108 | establishes SharePoint sub-site -simple email to web support (Michele T. - 4.2015) | 9/22/2015 | ||||
| 109 | moves SCHEDULE from Rule_Development into SharePoint | 9/22/2015 | ||||
| 110 | moves other workbooks from Rule_Development into SharePoint | 9/22/2015 | ||||
| 111 | DA, UMGR, PL & RGL | decide whether to expand team | 9/22/2015 | |||
| 112 | UMGR | is responsible for: | 10/16/2015 | |||
| 113 | · getting new team members' manager approval | 10/16/2015 | ||||
| 114 | · adding rulemaking to work plans as appropriate | 10/16/2015 |
| 115 | ARC | gets Qtime number from ISS Fiscal Coordinator (Robert Beall 12.14) | 10/1/2015 | |||
|---|---|---|---|---|---|---|
| 116 | RGL | drafts SCHEDULE and SUMMARY | 10/13/2015 | |||
| 117 | PL & RGL | refine & agree on draft schedule | 10/16/2015 | |||
| 118 | PL | schedules/holds team meeting(s) for consensus on: | 10/21/2015 | |||
| 119 | · RESOURCES workbook, identifies rulemaking and implementation need | 10/21/2015 | ||||
| 120 | · CONSIDERATIONS workbook, reflects scope of work accurately | 10/21/2015 | ||||
| 121 | · CONSIDERATIONS workbook identifies potential risks accurately | 10/21/2015 | ||||
| 122 | · SCHEDULE of tasks and deadlines | 10/21/2015 | ||||
| 123 | UMGR | ensures program staff meets agreed upon dates in SCHEDULE | ||||
| 125 | Communications Planning | |||||
| 127 | PL | schedules/facilitates meeting with team, Communications, Rules Group to discuss/determine need for: | 10/21/2015 | |||
| 128 | · Communications Plan | 10/21/2015 | ||||
| 129 | · Social Media | 10/21/2015 | ||||
| 130 | · Message Map | 10/21/2015 | ||||
| 131 | · Newspaper advertisements (SIP or local rulemaking only) | 10/21/2015 | ||||
| 132 | · Newspaper release | 10/21/2015 | ||||
| 133 | · Program Web page | 10/21/2015 | ||||
| 134 | · Information Meetings before hearing | 10/21/2015 | ||||
| 135 | RGL | |||||
| 136 | verifies Web content meets team expectations | |||||
| 137 | works with WebRep to make adjustments | |||||
| 138 | PL/RGL | Publication Table: | ||||
| 139 | · identifies newspaper and publication date | |||||
| 140 | · develops an AD.STANDARD for each hearing if required | |||||
| 141 | · develops AD.LEGAL for each hearing if required | |||||
| 142 | · saves as NOTICE.AD.Hearing1, etc. on Rule_Development folder | |||||
| 143 | · determines when ADs need to be submitted to contractor | |||||
| 144 | · shares contents of HearingAndAdDates TAB with UMGR | |||||
| 145 | · obtains UMGR email approval | |||||
| 147 | Preplanning for Hearings (90 days before 1st hearing) | 10/20/2015 | ||||
| 149 | PL and RGL | discuss requirements for hearings | ||||
| 150 | PL | identifies hearing locations, dates and times | ||||
| 151 | Meeting 1 Location, Time | |||||
| 152 | Meeting 2 Location, Time | |||||
| 153 | PL | reserves venues/equipment for hearings | ||||
| 155 | EQC Facilitated Hearings | |||||
| 157 | RGL and PL | discuss requirements for EQC faciliated hearing | ||||
| 158 | PL | observe EQC quorum notification requirements (ORS 192.630) | ||||
| 159 | identifies EQC facilitated hearing, coordinate with commissioner | |||||
| 160 | gathers all planning emails for the Rule Record and saves PDF to Rule_Development:|1-Planning|EMAILS.Planning.pdf | |||||
| 162 | Initial Rule Work (4 mos. Before filing notice) | 8/20/2015 | ||||
| 164 | DO NOT TURN OFF TRACK CHANGES IN CODENAME.RULES | |||||
| 165 | PL | coordinates with Team to: | ||||
| 166 | · determine need for a crosswalk | |||||
| 167 | · identify rules to amend or repeal | |||||
| 168 | · identify new rules to adopt | |||||
| 169 | · identify land use rules | |||||
| 170 | · identify SIP rules, talk with SIP Coordinator | |||||
| 171 | RGL | pulls rules to amend or repeal from SOS-Archives | ||||
| 172 | determines availability of any new (adopted) rule or division |
| 173 | adds PROPOSED.RULES.Pristine template to Rule_Development | |||||
|---|---|---|---|---|---|---|
| 174 | copies subject rules from SOS into template | |||||
| 175 | saves PROPOSED.RULES.Pristine | |||||
| 176 | uploads a copy to SharePoint under Topic: Public Notice | |||||
| 177 | protects PROPOSED.RULES.Pristine on Rule_Development | |||||
| 178 | obtains, verifies, provides previously unused rule numbers | |||||
| 179 | shares information about rules that may be involved in other rulemakings | |||||
| 180 | performs 1st plain language, style guide edits on SharePoint | |||||
| 181 | offers organizational comments and examples | |||||
| 182 | PL | leads rule writing on SharePoint CodeName.RULES to: | ||||
| 183 | · consider regulations, policies, programs and systems that may affect subject rules | |||||
| 184 | · validate/correct all citations, tables, formulas and document references within rule | |||||
| 185 | · validate/correct statutory authorities at bottom of each rule | |||||
| 186 | · validate/correct statutes implemented at bottom of each rule | |||||
| 187 | · validate/correct NOTE(s) | |||||
| 188 | · does not delete or change Hist. or ED.NOTES for any rule | |||||
| 189 | · SIP note is at bottom of all SIP rules and it is accurate | |||||
| 190 | All drafters and reviewers | work on SharePoint Codename.RULES | ||||
| 191 | PL | before submitting Notice Packet and EQC Packet: | ||||
| 192 | · verifies each rule in Codename.RULES is current with SOS compilation | |||||
| 193 | · verifies no rule adoptions could affect Codename.RULES | |||||
| 195 | Advisory Committee | |||||
| 197 | SAVE DOCUMENTS ON: | SharePoint Topic: Public Notice | ||||
| 198 | DEADLINE: | Notice committee meetings 2 weeks before meeting | ||||
| 199 | RGL | |||||
| 200 | Advisory Committee work session (120 days before meeting) | 6/18/2015 | ||||
| 201 | adapts Advisory Committee PowerPoint to rulemaking | |||||
| 202 | asks team to prepare for work session by reviewing: | |||||
| 203 | · advisory committee guidelines | |||||
| 204 | · Public Involvement Resources | |||||
| 205 | · EQC quorum notification requirements (ORS 192.630) | |||||
| 206 | · examples of the required Advisory Committee Web pages | |||||
| 207 | · optional committee AC.CHARTER | |||||
| 208 | · CONSIDERATIONS workbook in SharePoint Topic: Planning | |||||
| 209 | asks PL to prepare the following work session items: | |||||
| 210 | · add potential committee members to draft AC.ROSTER | |||||
| 211 | · list potential meeting dates and venues | |||||
| 212 | · draft AC.MEMBER.INVITATION | |||||
| 213 | · identify all GovDelivery topics that include affected parties | |||||
| 214 | · draft AC.AFFECTED.PARTIES.INVITATION to sign up for GovDelivery notices | |||||
| 215 | · draft AC.EQC.INVITATION to sign up for GovDelivery notices | |||||
| 216 | · draft AC.WebPage | |||||
| 217 | facilitates Advisory Committee work session that follows PowerPoint discussion and decision items | |||||
| 218 | discusses need to engage Communications (BrianW, Jennifer F.) | |||||
| 219 | decides whether to use optional AC.CHARTER Y/N | |||||
| 220 | advises PL on deliverables | |||||
| 221 | PL | coordinates with team & UMGR for agreement on: | ||||
| 222 | · AC.WebPage | |||||
| 223 | · AC.CHARTER to include AC.ROSTER, meeting dates, venues | |||||
| 224 | · AC.MEMBER.INVITATION (includes URL and reminder to Sign-up |
| 225 | · GovDelivery topic subscribers to get AC.AFFECTED.PARTIES.IN | |||||
|---|---|---|---|---|---|---|
| 226 | · AC.AFFECTED.PARTIES.INVITATION to sign up for GovDelivery | |||||
| 227 | · AC.EQC.INVITATION to sign up for GovDelivery notices | |||||
| 228 | · meeting dates and venues | |||||
| 229 | ||||||
| 230 | UMGR and PL | share Advisory Committee deliverables and decisions with DA | ||||
| 231 | team addresses any concerns and validates accuracy of how addressed | |||||
| 232 | UMGR | approves deliverables including AC.ROSTER (90 days before meeting) | 7/18/2015 | |||
| 233 | PL | coordinates with team to: | ||||
| 234 | · talk with potential committee members to determine interest | |||||
| 235 | · finalize AC.ROSTER based on responses | |||||
| 236 | RGL | works with WebRep to establish: | 9/16/2015 | |||
| 237 | Advisory Committee page: http://www.oregon.gov/deq/RulesandRegulations/Pages/Advisory/A | |||||
| 238 | Advisory Committee meeting page: http://www.oregon.gov/deq/RulesandRegulations/Pages/Advisory/A | |||||
| 239 | Advisory Committee GovDelivery sign up | |||||
| 240 | Have web team provide preview file (.mht file) before publishing web page | |||||
| 241 | PL | identifies meeting roles | ||||
| 242 | coordinates or leads drafting: | |||||
| 243 | AC.AGENDA | |||||
| 244 | AC.GovDelivery.NOTICE | |||||
| 245 | AC.WebRequest.ATTACHMENT | |||||
| 246 | obtains team and UMGR input on agenda and GovDelivery notice | |||||
| 247 | RGL | submits Web Request 2 weeks before meeting using AC.WebRequest | 10/2/2015 | |||
| 248 | sends AC.GovDelivery.NOTICE to committee Web page | |||||
| 249 | PL | releases unneeded venues | ||||
| 251 | UMGR, PL, RGL | emails AC.MEMBER.INVITATION with links and instructions (60) days before meeting) to AC members | 8/17/2015 | |||
| 252 | emails AC.EQC.INVITATION to sign up for Advisory Committee (min. 14 days before meeting) | 10/2/2015 | ||||
| 253 | RGL | sends AC.AFFECTED.PARTIES.INVITATION to GovDelivery topic (min. 14 days before meeting) | 10/2/2015 | |||
| 254 | submits Web Request when Advisory Committee Web page needs updating | |||||
| 255 | PL | maintains Advisory Committee record | ||||
| 257 | Advisory Committee Presentation | |||||
| 259 | PL | drafts optional AC.PRESENTATION | ||||
| 260 | involves stakeholder presenters, if any | |||||
| 261 | Team | approves presentation materials | ||||
| 262 | RGL | submits Web Request to post presentation materials | ||||
| 263 | PL | SUBMIT FINAL VERSION OF ALL DOCUMENTS FOR PUBLICATION | 9/25/2015 | |||
| 264 | Team practices presentation | |||||
| 265 | PL | facilitates, leads or supports: | ||||
| 266 | Advisory Committee meeting (min. 60 days before filing notice) | 10/16/2015 | ||||
| 267 | drafting of AC.MINUTES | |||||
| 268 | team | debrief meeting | ||||
| 269 | PL | gathers all advisory committee emails for the Rule Record - in Rule_Development|3-FeesApproval|EMAILS.Fees.pdf | ||||
| 271 | Public Notice not required for temporary rules |
|||||
| 272 | (begin 90 days before filing notice) | 9/16/2015 | ||||
| 273 | SAVE DOCUMENTS ON:SharePoint Topic: Public Notice | |||||
| 274 | DO NOT TURN OFF TRACK CHANGES IN CODENAME.RULES | |||||
| 275 | PL |
leads core team in developing Notice Packet that includes: -Codename.RULES SharePoint Topic: Public Notice -NOTICE SharePoint Topic: Public Notice -Overview -Statement of Need -Rules affected, authorities, supporting documents -Fee Analysis -Statement of fiscal and economic impact -Federal relationship -Land use -Stakeholder and public involvement -SUPPORTING.DOCS - optional SharePoint | 4 Public Notice -INVITATION.TO.COMMENT (after Notice approved) SharePoint | 4 Public Notice |
||||
| 277 | RESOURCE INPUT - THIS IS NOT A REVIEW | |||||
| 279 | PL | asks RESOURCES for help and input, especially: | ||||
| 280 | RGL for process, organization, edits, plain language |
| 281 | Affected staff, including regional staff, for subject matter | |||||
|---|---|---|---|---|---|---|
| 282 | SIP Coordinator for SIP consultation | |||||
| 283 | UMGR: for direction and subject consultation, especially to meet program goals for rulemaking, align with section, division and agency goals | |||||
| 284 | Communications (BrianW, Jennifer F.): for any updates to communication plan, message map, news release, social media | |||||
| 285 | ARC: for legal consultation and discuss need for AAG input | |||||
| 286 | Advisory Committee: for fiscal impact | |||||
| 287 | PL | continually refines draft Notice Packet and considers RESOURCES input | ||||
| 288 | validates approach with staff who provided input | |||||
| 289 | asks AAG for input if needed & copies ARC on all AAG emails | |||||
| 290 | addresses legal concerns and discusses with UMGR as needed | |||||
| 291 | informs UMGR about the approach, issues and potential delays, raises unanticipated rulemaking and implementation risks to appropriate level | |||||
| 292 | informs RGL about potential delays and develop contingency, if needed | |||||
| 293 | asks contributors, including UMGR for consensus on subject completeness and accuracy | |||||
| 295 | Keep Management Informed | |||||
| 297 | PL | determines with RGL and UMGR whether DA needs pre-publication review briefing | ||||
| 298 | PL | asks DA Assistant to schedule future time on DA Schedule for briefing meeting (if necessary) with PL, UMGR and RGL | ||||
| 299 | asks DA Assistant to schedule future time on DA Schedule for reviewing notice package | 10/27/2015 | ||||
| 300 | schedules time on UMGR calendar to review Notice Package | 10/27/2015 | ||||
| 301 | verifies/adjusts previously scheduled briefing & review | |||||
| 302 | keeps UMGR informed about progress, risks & delays | |||||
| 303 | UMGR | keeps management teams informed about progress | ||||
| 305 | Rule Publication Work | |||||
| 307 | PL | prepares NOTICE, PROPOSED.RULES & optional SUPPORTING.DOCUMENTS | ||||
| 308 | addresses all comments, but does not delete them | |||||
| 309 | saves each document as Major version to capture all comments and tracked changes in NOTICE & optional SUPPORTING.DOCUMENTS: | |||||
| 310 | accepts and rejects language changes as team agrees | |||||
| 311 | ensures Word's track changes is turned on | |||||
| 312 | saves documents as Minor versions | |||||
| 313 | emails RGL for Rule Publication work when complete | |||||
| 314 | RGL | determines whether NOTICE & SUPPORTING DOCUMENTS are ready for Rule Publication | ||||
| 315 | IF INCOMPLETE | |||||
| 316 | notifies UMGR who works with PL | |||||
| 317 | renegotiates schedule with UMGR & PL as needed | |||||
| 318 | reminds PL to reschedule managers' briefing if needed | |||||
| 319 | suspends Rule Publication work until PL resubmits documents | |||||
| 321 | PL | asks RGL to apply CHECKLIST review to PROPOSED.RULES | ||||
| 322 | RGL | leads review to determine fiscal and economic impact analysis sufficiency | ||||
| 323 | determines whether work products meet DEQ publication standards | |||||
| 324 | PL | asks Communications, EQC Coordinator, ARC SIP Coordinator for input as needed | ||||
| 325 | discusses/resolves any editorial differences | |||||
| 326 | addresses input to ensure edits and comments speak with one voice | |||||
| 327 | accepts non substantive edits | |||||
| 328 | asks UMGR & PL for input/concurrence as needed | |||||
| 329 | UMGR, PL & RGL discuss: | |||||
| 330 | outstanding work | |||||
| 331 | need for AAG review | |||||
| 332 | need to renegotiate schedule | |||||
| 333 | PL | |||||
| 334 | addresses outstanding edits and comments | |||||
| 335 | asks AAG for review, if indicated, copies ARC and addresses input |
| 336 | asks RGL & UMGR for concurrence on changes if indicated | |||||
|---|---|---|---|---|---|---|
| 337 | addresses outstanding edits and comments | |||||
| 338 | notifies RGL & UMGR when complete and ready for preview | |||||
| 339 | PL | forwards notice package to UMGR for review (6 weeks before filing notice) | 11/3/2015 | |||
| 340 | PL | on UMGR approval, forwards notice package to DA for review | ||||
| 341 | DA | completes review and emails approval to PL, UMGR, RGL | ||||
| 343 | Preview Period (leadership review) - 5-7 days |
|||||
| 345 | RGL | drafts EMAIL.PREVIEW (instructions in template) | ||||
| 346 | PL, UMGR | Brief DA – only if necessary; controversial, complex, unusually challenging rulemaking | ||||
| 347 | RGL |
sends EMAIL.PREVIEW to: -Director, DA, Leadership Team, EQCC -Cc… all contributing and affected staff -saves Email.Preview .pdf to Rule_Development - 4- Notice |
12/1/2015 | |||
| 348 | PL. RGL, UMGR | decide how to address any feedback from preview | ||||
| 349 | PL | modifies documents as needed | ||||
| 350 | RGL | verifies PROPOSED.RULES are still based on current compilation | ||||
| 351 | PL | finalizes public documents with UMGR | ||||
| 352 | UMGR | emails PL & RGL approval to move forward with NOTICE, PROPOSED.RULES & any SUPPORTING.DCUMENTS | ||||
| 353 | RGL | saves email as Rule_Development | 4-Notice | MGR.APPROVAL.Notice.PDF | ||||
| 354 | PL/RGL | drafts INVITATION.TO.COMMENT using information from approved NOTICE | ||||
| 355 | RGL | establishes the following using Web Request: | ||||
| 356 | External Web page | |||||
| 357 | Online public comment form | |||||
| 358 | University Student Comment Account - helpdesk request with PL & RGL co-owning account; CodeName = “Alias” | |||||
| 359 | compares work products to earlier reviews to determine need for additional edits | |||||
| 360 | obtains additional Rule Publication edits on changes if needed | |||||
| 361 | verifies/clarifies additional edits with PL & UMGR as warranted | |||||
| 362 | notifies UMGR & PL when finished | |||||
| 363 | sets Outlook auto reply - instructions in Rulemaking Manual | |||||
| 365 | Notifications | |||||
| 367 | RGL/PL | draft newspaper ads; designate newspapers ADS are not always required. They are only required for SIP rulemakings (40 CFR 51.102) - notice 30 days before hearing - ("notice given to the public by prominent advertisement in the area affected, announcing the dates, times, and places of such hearings"); or for rules that affect a specified gegraphical area. |
11/19/2015 | |||
| 368 | PL | COMPLETES FINAL REVIEW OF ALL DOCUMENTS FOR PUBLICATION | 12/8/2015 | |||
| 369 | send web request to create rulemaking, comment web pages | 12/4/2015 | ||||
| 370 | RGL | drafts EMAIL.NOTICE.TO.KEY.LEGISLATORS - instructions in template | ||||
| 371 | sends draft to Leg.Liason | |||||
| 372 | Leg. Liason | determines key legislators requiring ORS 183.335(5) notification | ||||
| 373 | RGL | adapts email as needed | ||||
| 374 | RGL | leads: | ||||
| 375 | submitting newspaper notices to contractor (14 days before filing notice- min. 30 days before hearing) | 12/1/2015 | ||||
| 376 | verifying newspaper advertisements are correct | |||||
| 377 | obtaining copies of affidavits of publication from Accounting | |||||
| 378 | adding hearings to DEQ Event Calendar | |||||
| 379 | creating an auto reply to Outlook account for University students | |||||
| 380 | validating Web page, comment form and Outlook account | |||||
| 381 | if no advisory committee, submit web request for rulemaking and comment web page | 12/1/2015 | ||||
| 382 | PL | submits Notice to EPA, if required | ||||
| 383 | RGL | submits notice to SOS for publication in Oregon Bulletin (not later than 15th of the month for publication the following month) | 12/15/2015 | |||
| 384 | emails DAS notification of fees that don't require DAS approval | |||||
| 385 | saves all evidence on Rule_Development | 4-Notice using naming convention | |||||
| 386 | opens public comment by notifying agency rulemaking list that includes: | |||||
| 387 | GovDelivery | |||||
| 388 | EQCC | |||||
| 389 | advisory committee |
| 390 | program-specific lists | |||||
|---|---|---|---|---|---|---|
| 391 | DEQ communications - publications and social media | |||||
| 392 | saves all evidence, lists and affidavits on Rule_Development | 4 Notice | |||||
| 393 | RGL | emails Key Legislators with Return Receipt (redirects receipt to PL) | ||||
| 394 | copies PL | |||||
| 395 | saves receipts under Rule_Development|4-Notice | |||||
| 396 | RGL & WebRep | maintain Rukemaking Web page | ||||
| 397 | PL | gathers and saves all emails on Rule_Development|4-Notice using naming conventions | ||||
| 399 | Public Comment and Testimony | |||||
| 401 | Review version history to help maintaining rulemaking record | |||||
| 402 | SAVE DOCUMENTS ON: SharePoint Topic: Public Notice | |||||
| 403 | RGL | meets with PL and Hearings Officers to discuss hearing procedures | ||||
| 404 | If hearing after hours at DEQ HQ, request guard using Guard Request Procedure | 2/1/2016 | ||||
| 405 | PL | verifies venues and equipment, gathers supplies | ||||
| 406 | develops INFO.MEETING.TEXT | |||||
| 407 | modifies MESSAGE.MAP | |||||
| 408 | develops INFO.PRESENTATION | |||||
| 409 | practices presentation | |||||
| 410 | makes presentation adjustments | |||||
| 411 | initiates UMGR review/approval, addresses suggestions | |||||
| 412 | UMGR | reviews/approves optional presentation | ||||
| 413 | Hearings Officers | |||||
| 414 | reviews responsibilities of hearings officer | |||||
| 415 | develops introductory and logistics script | |||||
| 416 | holds the following hearings (identified under Planning section) with assigned team | |||||
| 417 | Hearing 1 | Location, Time | 1/18/2016 | |||
| 418 | save audio as Rule_Development|5-PublicComment|HEARING.1.mp3 | |||||
| 419 | PL | for comments received by mail or at hearings: | ||||
| 420 | stamps DEQ receipt date on address-side of envelope and on first page of letter | |||||
| 421 | adds commenter and comment to COMMENTS | |||||
| 422 | scans mailed comments and envelopes and saves as ID###.pdf | |||||
| 423 | PUBLIC COMMENT CLOSES | 1/21/2016 | ||||
| 424 | RGL | downloads online public comments to Excel, Codename.public.comment; save in Development | Public Comment and Testimony | ||||
| 425 | Downloads email comments from student email box to Excel; Codename.student.comment; save in Development | Public Comment and Testimony | |||||
| 426 | PL | coordinates with team to: | ||||
| 427 | develop category titles to bundle similar comments | |||||
| 428 | organize comments into categories | |||||
| 429 | draft DEQ responses to each categories of comments | |||||
| 430 | leads team work finalizing DEQ responses to public comment | |||||
| 431 | DO NOT MAIL TO COMMENTERS UNTIL EQC ASSISTANT FINALIZES STAFF REPORT | |||||
| 432 | PL | asks RGL for Rule Publication review | ||||
| 433 | RGL | coordinates Rule Publication work: | ||||
| 434 | edits for plain English, style guide & tone because this is part of EQC packet | |||||
| 435 | contacts PL with questions, clarifications and suggestions | |||||
| 436 | notifies PL when complete | |||||
| 437 | PL | shares comments/responses to comments with UMGR & DA | ||||
| 438 | team modifies responses to get to approval | |||||
| 439 | PL | |||||
| 440 | gathers emails ABOUT comments, not actual comments, for Rule Record | |||||
| 441 | saves them as Rule_Development|5-PublicComment...|EMAIL.Comment.pdf |
| 443 | EQC Preparation | |||||
|---|---|---|---|---|---|---|
| 445 | Review version history to help maintaining rulemaking record | |||||
| 446 | SAVE DOCUMENTS ON: SharePoint TopicL EQC Preparation | |||||
| 447 | PL | |||||
| 448 | finalizes EQC Packet with core team: | |||||
| 449 | codename.staff.rpt | |||||
| 450 | codename.rules | |||||
| 451 | SUPPORTING.DOCUMENTS | |||||
| 452 | notifies RGL that EQC packet is ready for Rule Publication | |||||
| 453 | RGL | leads initial Rule Publication work that includes: | ||||
| 454 | comparing NOTICE to STAFF.REPORT to determine what needs review | |||||
| 455 | obtaining/consolidating Communications, EQC Coordinator, SIP Coordinator edits, including style guide, grammar, plain English, organization | |||||
| 456 | accepting all style guide and format edits | |||||
| 457 | getting ARC review of PROPOSED.RULES- SOS/LC and CHECKLIST review | |||||
| 458 | contacts PL with questions or modifications and when work is complete | |||||
| 459 | PL | |||||
| 460 | addresses rule publication edits and comments | |||||
| 461 | prepares EQC packet | |||||
| 462 | initiates management review and approval: UMGR and DA | 4/22/2016 | ||||
| 463 | obtains approval from UMGR to submit EQC packet | 4/29/2016 | ||||
| 464 | discusses need for 1|1 commissioners briefings with UMGR/DA/EQCC | |||||
| 465 | PL | COMPLETES FINAL VERSION OF ALL DOCUMENTS | 4/29/2016 | |||
| 466 | submits EQC packet to EQCC (5 weeks before EQC) | 5/6/2016 | ||||
| 467 | notifies the following according to division's standard practice: | |||||
| 468 | · staff contributors | |||||
| 469 | · key stakeholders | |||||
| 470 | · advisory committee members | |||||
| 471 | · commenters | |||||
| 472 | · interested parties (optional) | |||||
| 473 | leads team development of EQC presentation | |||||
| 474 | coordinates presentation practices | |||||
| 475 | makes any presentation adjustments | |||||
| 476 | Presentation team | ATTENDS EQC MEETING | 6/10/2016 | |||
| 477 | PL | saves emails about EQC preparations for Rule Record in Rule_Development|6-EQCPreparation|EMAILS.EQC.Prep.pdf | ||||
| 479 | Post EQC | |||||
| 480 | Review version history to help maintaining rulemaking record | |||||
| 481 | Document Preparation | |||||
| 483 | RGL | saves following documents to 7.PostEQC folder on Rule_Develpment: | ||||
| 484 | gets documents as presented to EQC from EQC Coordinator | |||||
| 485 | STAFF.REPORT.pdf | |||||
| 486 | STAFF.REPORT.ADDENDUM.pdf (if presented to EQC) | |||||
| 487 | downloads documents as presented to EQC from SharePoint: | |||||
| 488 | PROPOSED.RULES (showing changes) | |||||
| 489 | saves as REDLINE.docx (showing changes in strikethrough and | |||||
| 490 | saves as RULES.docx (clean version), accepts all changes, saves again | |||||
| 491 | TABLES.340-###-####.docx (1 .docx per rule contains ALL tables) | |||||
| 492 | coordinates EPA.SIP.SUBMITAL with SIP Coordinator | |||||
| 494 | Filing | |||||
| 496 | DEADLINE: No Oregon deadline for filing rules after adoption - check EPA | |||||
| 497 | ARC |
| 498 | logs onto Secretary of State online filing form | |||||
|---|---|---|---|---|---|---|
| 499 | uses information in STAFF.REPORT & ADDENDUM to populate form | |||||
| 500 | reviews, prepares and uploads: | |||||
| 501 | RULES.docx (clean version in Word) | |||||
| 502 | TABLES.340-###-####-SOS.pdf (1 .docx per rule contains ALL tables | |||||
| 503 | develops, scans and uploads AUTHORIZATION-SOS.pdf into online SOS form | |||||
| 504 | completes SOS form, verifies and submits | |||||
| 505 | Filed Date | |||||
| 506 | Effective Date | |||||
| 507 | ARC | saves certificate that SOS sent via email as CERTIFICATE-SOS.pdf | ||||
| 508 | notes sequence for Certificate and Administrative Order No. | |||||
| 509 | submits Web request to update Web page | |||||
| 510 | moves share drive folder system: | |||||
| 511 | FROM: \\deqhq1\Rule_Development\Current | |||||
| 512 | TO: \\deqhq1\Rule_Development\Filed | |||||
| 514 | Legislative Counsel Notification | |||||
| 515 | DEADLINE | LC must receive notification within 10 days after CERTIFICATE date | ||||
| 516 | DEQ PRACTICE | Put in shuttle on day of SOS filing | ||||
| 517 | ARC | |||||
| 518 | prepares Legislative Counsel notification - see Rulemaking Manual: | |||||
| 519 | prints | CERTIFICATE and saves copy as CERTIFICATE-LC.pdf | ||||
| 520 | prints | REDLINE and saves copy as REDLINE-LC.pdf | ||||
| 521 | self-addressed envelope, fold underside of flap over a 2nd certificate | |||||
| 522 | write "Please date stamp certificate and return." on underside of flap | |||||
| 523 | prepares/scans return receipt shuttle envelope, saves as SHUTTLE.RECEIPT-LC.pdf | |||||
| 524 | sends via shuttle | |||||
| 525 | sends Procurement a scanned image of SHUTTLE.RECEIPT-LC | |||||
| 526 | DAS FEE APPROVAL - PART 2 | |||||
| 527 | DEADLINE | DEQ must send notification or DAS Part 2 within 10 days of EQC action | ||||
| 528 | PL | |||||
| 529 | gets signatures on Part 2 of signed DAS Fee Approval | |||||
| 530 | scans/saves as DAS.PART2.pdf | |||||
| 531 | excerpts fee sections from RULES, saves as FEE.RULES-DAS, print | |||||
| 532 | excerpts fee sections from STAFF.REPORT, saves as FEE.REPORT-DAS, print | |||||
| 533 | emails PART2-DAS.pdf to DAS (requests delivery receipt) | |||||
| 534 | get preprinted return receipt shuttle envelope from ARC | |||||
| 535 | prepares/scans shuttle envelope, saves as SHUTTLE.RECEIPT-DAS.pdf | |||||
| 536 | sends all fee documents to DAS via shuttle | |||||
| 537 | sends Procurement a scanned image of SHUTTLE.RECEIPT-DAS | |||||
| 539 | Closing Records and Archival | |||||
| 541 | RGL | |||||
| 542 | verifies Web page is current and accurate | |||||
| 543 | coordinates meeting to discuss lessons learned | |||||
| 544 | ensures the final version of every document on SharePoint is Major (Published) | |||||
| 545 | verifies Outlook student comment account is empty/asks helpdesk to close account | |||||
| 546 | leads verification that published rules in Oregon Bulletin are correct | |||||
| 547 | If errors, PL works with ARC to correct and selects | |||||
| 548 | SIPC | submits SIP to EPA within 60 days AFTER adoption | ||||
| 549 | emails optional STAKEHOLDER.NOTIFICATION that links to Web page | |||||
| 550 | coordinates AC.THANK.YOU email or letter that links to Web page |
| 551 | scans physical records and save to Rule_Development | |||||
|---|---|---|---|---|---|---|
| 552 | gathers emails about post EQC activities for the Rule Record and saves as: Rule_Development | 7-PostEQC | EMAILS.PostEQC.pdf | |||||
| 553 | ARC | |||||
| 554 | coordinates moving major versions from SharePoint to Rule_Development | |||||
| 555 | coordinates closing SharePoint sub-site | |||||
| 556 | archives folders when record is complete by moving: | |||||
| 557 | FROM: \\deqhq1\Rule_Development | |||||
| 558 | TO: \\deqhq1\Rule_Archives | |||||
| 559 | Save copy of rulemaking Home Page as .mht file in "Web Pages" folder in this rulemaking's folder in the Rulemaking Development drive. | |||||
| 560 | coordinates retiring Q-Time number(s) with BudgetAnalyst |
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Person | Action | __Suggested Dates_ | Start | End |
__Amended Dates__ | Start | End |
||
| 2 | TitleVCPI2016 | |||||
| 3 | Abbreviations | |||||
| 4 | ARC | Agency Rules Coordinator | ||||
| 5 | DA | Division Administrator | ||||
| 6 | EQCC | EQC Coordinator | ||||
| 7 | PL | Program Lead | ||||
| 8 | RGL | Rules Group Lead | ||||
| 9 | SIPC | SIP Coordinator | ||||
| 10 | UMGR | Unit Manager | ||||
| 11 | SP | SharePoint | ||||
| 12 | Director | DEQ Director | ||||
| 13 | Overview of Key Dates | |||||
| 14 | PL | Notice Packet due to RGL and UMGR for review | 12/2/2016 | |||
| 15 | PL | Notice Packet due to DA and Communications for review | 12/9/2016 | |||
| 16 | RGL | File notice with SOS/open comment period | 12/15/2016 | |||
| 17 | Notice Published in Oregon Bulletin (DEQ standard 90 days before EQC) | 1/1/2016 | ||||
| 18 | PL | first public hearing - at least 30 days AFTER comment opens; DEQ standard 16 days after Bulletin Notice published | 1/18/2016 | |||
| 19 | RGL/PL | close public comment - 3 days after hearing | 1/21/2016 | |||
| 20 | PL | Staff report due to EQCC | 5/6/2016 | |||
| 21 | EQC Meeting | 6/10/2016 | ||||
| 22 | Schedule of Tasks | |||||
| 23 | ||||||
| 24 | SIP | |||||
| 25 | SIP Coord | Submit SIP development plan to EPA | 6/20/2015 | |||
| 26 | Submit draft rules and notice to EPA | 11/2/2015 | ||||
| 27 | Submit adopted rules and SIP info to EPA | 6/20/2016 | ||||
| 28 | Fees | |||||
| 29 | PL | Lead development of fee approval packet | 9/18/2015 | |||
| 30 | Obtain review of fee packet by UMGR and RGL | 11/2/2015 | ||||
| 31 | Finalize fee packet | 11/10/2015 | ||||
| 32 | RGL | Submit Part I of fee packet to DAS | 11/17/2015 | |||
| 33 | Submit Part II of fee packet to DAS | 6/15/2016 | ||||
| 34 | Communications Planning | |||||
| 35 | PL |
schedules/facilitates meeting with team, Communications, Rules
Group to discuss/determine need for: -communications plan -message map -newspaper ads -news release -social media -rulemaking/program web page -informational meetings |
10/21/2015 | |||
| 36 | Preplanning for Hearings (90 days before 1st hearing) | 10/20/2015 | ||||
| 37 | Initial Rule Work (4 mos. Before filing notice) |
8/20/2015 | ||||
| 38 | RGL and PL | discuss requirements for EQC faciliated hearing | ||||
| 39 | PL | coordinates with Team to: | ||||
| 40 | · determine need for a crosswalk | |||||
| 41 | · identify rules to amend or repeal | |||||
| 42 | · identify new rules to adopt | |||||
| 43 | · identify land use rules | |||||
| 44 | · identify SIP rules, talk with SIP Coordinator | |||||
| 45 | Advisory Committee (4 mos. before filing notice) |
|||||
| 46 | Advisory Committee work session (120 days before meeting) | 6/18/2015 | ||||
| 47 | UMGR | approves deliverables including AC.ROSTER (97 days before meeting) | 7/18/2015 | |||
| 48 | UMGR, PL, RGL | emails AC.MEMBER.INVITATION with links and instructions (60) days before meeting) | 8/17/2015 | |||
| 49 | PL | SUBMIT FINAL VERSION OF ALL DOCUMENTS FOR PUBLICATION | 9/25/2015 | |||
| 50 | RGL, PL | send web request to create rulemaking, advisory committee web pages | 10/2/2015 | |||
| 51 | emails AC.EQC.INVITATION to sign up for Advisory Committee (min. 14 days before meeting) | 10/2/2015 | ||||
|---|---|---|---|---|---|---|
| 52 | RGL | sends AC.AFFECTED.PARTIES.INVITATION to GovDelivery topic (min. 14 days before meeting) | 10/2/2015 | |||
| 53 | Advisory Committee meeting (min. 60 days before filing notice) | 10/16/2015 | ||||
| 54 | Public Notice - not required for temporary rules (begin 90 days before filing notice) |
9/16/2015 | ||||
| 55 | PL | begin drafting rules and notice | ||||
| 56 | asks DA Assistant to schedule future time on DA Schedule for reviewing notice package | |||||
| 57 | schedules time on UMGR calendar to review Notice Package | |||||
| 58 | Rule Publication Work | |||||
| 59 | PL | forwards notice package to UMGR for review (6 weeks before filing notice) | 11/3/2015 | |||
| 60 | PL | on UMGR approval, forwards notice package to DA for review | ||||
| 61 | Preview Period (leadership review) - 5-7 days |
|||||
| 62 | RGL |
sends EMAIL.PREVIEW to: -Director, DA, Leadership Team, EQCC -Cc… all contributing and affected staff -saves Email.Preview .pdf to Rule_Development - 4- Notice |
12/1/2015 | |||
| 63 | Notifications | |||||
| 64 | RGL/PL | draft newspaper ads | 11/19/2015 | |||
| 65 | RGL | send web request to create rulemaking, comment web pages | 11/19/2015 | |||
| 66 | RGL | submit newspaper notices to contractor (14 days before filing notice- min. 30 days before hearing) | 12/1/2015 | |||
| 67 | PL | COMPLETE FINAL REVIEW OF ALL DOCUMENTS FOR PUBLICATION | 12/8/2015 | |||
| 68 | RGL | submits notice to SOS for publication in Oregon Bulletin (not later than 15th of the month for publication the following month) | 12/15/2015 | |||
| 69 | Public Comment and Testimony | |||||
| 70 | PL | Public hearing | 1/18/2016 | |||
| 71 | Public Comment Closes | 1/21/2016 | ||||
| 72 | EQC Preparation | |||||
| 73 | PL | initiates management review and approval: UMGR and DA | 4/22/2016 | |||
| 74 | PL | obtains approval from UMGR to submit EQC packet | 4/29/2016 | |||
| 75 | discusses need for 1|1 commissioners briefings with UMGR/DA/EQCC | |||||
| 76 | PL | COMPLETES FINAL VERSION OF ALL DOCUMENTS | 4/29/2016 | |||
| 77 | PL/RGL | submits EQC packet to EQCC (5 weeks before EQC) | 5/6/2016 | |||
| 78 | PL | EQC meeting | 6/10/2016 |
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Person | Action | __Suggested Dates_ | Start | End |
__Amended Dates__ | Start | End |
||
| 2 | CodeName: (abbreviated name) |
|||||
| 3 | Abbreviations | |||||
| 4 | ARC | Agency Rules Coordinator | ||||
| 5 | DA | Division Administrator | ||||
| 6 | EQCC | EQC Coordinator | ||||
| 7 | PL | Program Lead | ||||
| 8 | RGL | Rules Group Lead | ||||
| 9 | SIPC | SIP Coordinator | ||||
| 10 | UMGR | Unit Manager | ||||
| 11 | SP | SharePoint | ||||
| 12 | Director | DEQ Director | ||||
| 13 | Overview of Key Dates | |||||
| 14 | PL | Notice Packet due to RGL and UMGR for review | 12/2/2016 | |||
| 15 | PL | Notice Packet due to DA and Communications for review | 12/9/2016 | |||
| 16 | RGL | File notice with SOS/open comment period | 12/15/2016 | |||
| 17 | RGL | Notice Published in Oregon Bulletin (DEQ standard 90 days before EQC) | 1/1/2016 | |||
| 18 | PL | first public hearing - at least 30 days AFTER comment opens; DEQ standard 16 days after Bulletin Notice published | 1/18/2016 | |||
| 19 | RGL/PL | close public comment - 3 days after hearing | 1/21/2016 | |||
| 20 | PL | Staff report due to EQCC | 5/6/2016 | |||
| 21 | EQC Meeting | 6/10/2016 | ||||
| 22 | Chronological List | |||||
| 23 | SIP | |||||
| 24 | SIP Coord | Submit SIP development plan to EPA | 1/0/1900 | |||
| 25 | Submit draft rules and notice to EPA | 6/20/2015 | ||||
| 26 | Submit adopted rules and SIP info to EPA | 11/2/2015 | ||||
| 27 | Fees | |||||
| 28 | PL | Lead development of fee approval packet | 9/18/2015 | |||
| 29 | Obtain review of fee packet by UMGR and RGL | 9/18/2015 | ||||
| 30 | Finalize fee packet | 11/2/2015 | ||||
| 31 | RGL | Submit Part I of fee packet to DAS | 11/10/2015 | |||
| 32 | Submit Part II of fee packet to DAS | 11/17/2015 | ||||
| 33 | PL/RGL | Advisory Committee -work session (120 days before meeting) |
6/18/2015 | |||
| 34 | UMGR | approves AC deliverables including AC.ROSTER (97 days before meeting) | 7/18/2015 | |||
| 35 | UMGR, PL, RGL | emails AC.MEMBER.INVITATION with links and instructions (60) days before meeting) | 8/17/2015 | |||
| 36 | PL |
Communications Planning: schedules/facilitates meeting with team, Communications, Rules Group to discuss/determine need for: -communications plan -message map -newspaper ads -news release -social media -rulemaking/program web page -informational meetings |
10/21/2015 | |||
| 37 | RGL and PL | Start rule writing -4 mos. before filing notice discuss requirements for EQC faciliated hearing |
8/20/2015 | |||
| 38 | PL | coordinates with Team to: | ||||
| 39 | · determine need for a crosswalk | |||||
| 40 | · identify rules to amend or repeal | |||||
| 41 | · identify new rules to adopt | |||||
| 42 | · identify land use rules | |||||
| 43 | · identify SIP rules, talk with SIP Coordinator | |||||
| 44 | Public Notice -not required for temporary rules -begin 90 days before filing notice |
9/16/2015 | ||||
| 45 | PL | begin drafting rules and notice | ||||
| 46 | PL | asks DA Assistant to schedule future time on DA Schedule for reviewing notice package | ||||
| 47 | PL | schedules time on UMGR calendar to review Notice Package | ||||
| 48 | RGL, PL | send web request to create rulemaking, advisory committee web pages | 10/2/2015 | |||
| 49 | SUBMIT FINAL VERSIONS OF ALL DOCUMENTS FOR PUBLICATION | 9/25/2015 | ||||
| 50 | RGL | emails AC.EQC.INVITATION to sign up for Advisory Committee (min. 14 days before meeting) | 10/2/2015 | |||
| 51 | RGL | sends AC.AFFECTED.PARTIES.INVITATION to GovDelivery topic (min. 14 days before meeting) | 10/2/2015 | |||
|---|---|---|---|---|---|---|
| 52 | PL | Advisory Committee meeting (min. 60 days before filing notice) | 10/16/2015 | |||
| 53 | Fee Approval Packet, with team and BudgetAnalyst | |||||
| 54 | PL/RGL | Preplanning for Hearings (90 days before 1st hearing) | 10/20/2015 | |||
| 55 | PL | forwards notice package to UMGR for review (6 weeks before filing notice) | 11/3/2015 | |||
| 56 | PL | on UMGR approval, forwards notice package to DA for review | ||||
| 57 | RGL/PL | draft newspaper ads | 11/19/2015 | |||
| 58 | RGL | send web request to create rulemaking, comment web pages | 11/19/2015 | |||
| 59 | RGL | submit newspaper notices to contractor (14 days before filing notice- min. 30 days before hearing) | 12/1/2015 | |||
| 60 | RGL | Preview Period: (leadership review) - 5-7 days sends EMAIL.PREVIEW to: -Director, DA, Leadership Team, EQCC -Cc… all contributing and affected staff -saves Email.Preview .pdf to Rule_Development - 4- Notice |
12/1/2015 | |||
| 61 | PL | COMPLETE FINAL REVIEW OF ALL DOCUMENTS FOR PUBLICATION | 12/8/2015 | |||
| 62 | RGL | submits notice to SOS for publication in Oregon Bulletin (not later than 15th of the month for publication the following month) | 12/15/2015 | |||
| 63 | PL | Public hearing | 1/18/2016 | |||
| 64 | RGL | close public comment | 1/21/2016 | |||
| 65 | PL | Staff report - initiates management review and approval: UMGR and DA | 4/22/2016 | |||
| 66 | PL | obtains approval from UMGR to submit EQC packet | 4/29/2016 | |||
| 67 | PL | discusses need for 1|1 commissioners briefings with UMGR/DA/EQCC | ||||
| 68 | PL | COMPLETE FINAL VERSION OF ALL DOCUMENTS | 4/29/2016 | |||
| 69 | PL/RGL | submits EQC packet to EQCC (5 weeks before EQC) | 5/6/2016 | |||
| 70 | PL | EQC meeting | 6/10/2016 |
| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | ID | Title | Location | Start Time | End Time | Description | All Day Event | Recurrence | Workspace | Category | Resources | Free/Busy | Check Double Booking | Comments | URL | Attachments | Attendees |
| 2 | Title V CPI 2016 | 6/18/2015 | 6/18/2015 | Advisory Committee -work session (120 days before meeting) |
TRUE | ||||||||||||
| 3 | Title V CPI 2016 | 7/18/2015 | 7/18/2015 | approves AC deliverables including AC.ROSTER (97 days before meeting) | TRUE | ||||||||||||
| 4 | Title V CPI 2016 | 8/17/2015 | 8/17/2015 | emails AC.MEMBER.INVITATION with links and instructions (60) days before meeting) | TRUE | ||||||||||||
| 5 | Title V CPI 2016 | 10/21/2015 | 10/21/2015 |
Communications Planning: schedules/facilitates meeting with team, Communications, Rules Group to discuss/determine need for: -communications plan -message map -newspaper ads -news release -social media -rulemaking/program web page -informational meetings |
TRUE | ||||||||||||
| 6 | Title V CPI 2016 | 8/20/2015 | 8/20/2015 | Start rule writing -4 mos. before filing notice discuss requirements for EQC faciliated hearing |
TRUE | ||||||||||||
| 7 | Title V CPI 2016 | #REF! | #REF! | SIP - submit rule package to EPA (at least 90 days before notice) | TRUE | ||||||||||||
| 8 | Title V CPI 2016 | 9/16/2015 | 9/16/2015 | Public Notice -not required for temporary rules -begin 90 days before filing notice |
TRUE | ||||||||||||
| 9 | Title V CPI 2016 | 10/2/2015 | 10/2/2015 | send web request to create rulemaking, advisory committee web pages | TRUE | ||||||||||||
| 10 | Title V CPI 2016 | 10/2/2015 | 10/2/2015 | emails AC.EQC.INVITATION to sign up for Advisory Committee (min. 14 days before meeting) | TRUE | ||||||||||||
| 11 | Title V CPI 2016 | 10/2/2015 | 10/2/2015 | sends AC.AFFECTED.PARTIES.INVITATION to GovDelivery topic (min. 14 days before meeting) | TRUE | ||||||||||||
| 12 | xxxx | 9/25/2015 | 9/25/2015 | SUBMIT FINAL VERSIONS OF ALL DOCUMENTS FOR PUBLICATION | TRUE | ||||||||||||
| 13 | Title V CPI 2016 | 10/16/2015 | 10/16/2015 | Advisory Committee meeting (min. 60 days before filing notice) | TRUE | ||||||||||||
| 14 | Title V CPI 2016 | #REF! | #REF! | Fees - leads development of: | TRUE | ||||||||||||
| 15 | Title V CPI 2016 | 10/20/2015 | 10/20/2015 | Preplanning for Hearings (90 days before 1st hearing) | TRUE | ||||||||||||
| 16 | Title V CPI 2016 | #REF! | #REF! | initiates UMGR Fee Approval Packet review, addresses suggestions | TRUE | ||||||||||||
| 17 | Title V CPI 2016 | 11/3/2015 | 11/3/2015 | forwards notice package to UMGR for review (6 weeks before filing notice) | TRUE | ||||||||||||
| 18 | Title V CPI 2016 | #REF! | #REF! | sends EMAIL.DAS.APPROVAL with Fee Approval Packet attached (30 days before filing notice) | TRUE | ||||||||||||
| 19 | Title V CPI 2016 | 11/19/2015 | 11/19/2015 | draft newspaper ads | TRUE | ||||||||||||
| 20 | Title V CPI 2016 | 11/19/2015 | 11/19/2015 | send web request to create rulemaking, comment web pages | TRUE | ||||||||||||
| 21 | Title V CPI 2016 | 12/1/2015 | 12/1/2015 | submit newspaper notices to contractor (14 days before filing notice- min. 30 days before hearing) | TRUE | ||||||||||||
| 22 | Title V CPI 2016 | 12/1/2015 | 12/1/2015 | Preview Period: (leadership review) - 5-7 days sends EMAIL.PREVIEW to: -Director, DA, Leadership Team, EQCC -Cc… all contributing and affected staff -saves Email.Preview .pdf to Rule_Development - 4- Notice |
TRUE | ||||||||||||
| 23 | 12/8/2015 | 12/8/2015 | COMPLETE FINAL REVIEW OF ALL DOCUMENTS FOR PUBLICATION | ||||||||||||||
| 24 | Title V CPI 2016 | 12/15/2015 | 12/15/2015 | submits notice to SOS for publication in Oregon Bulletin (not later than 15th of the month for publication the following month) | TRUE | ||||||||||||
| 25 | Title V CPI 2016 | 1/1/2016 | 1/1/2016 | Notice published in Oregon Bulletin | |||||||||||||
| 26 | Title V CPI 2016 | 1/18/2016 | 1/18/2016 | Public hearing | TRUE | ||||||||||||
| 27 | Title V CPI 2016 | 1/21/2016 | 1/21/2016 | close public comment | TRUE | ||||||||||||
| 28 | Title V CPI 2016 | 4/22/2016 | 4/22/2016 | Staff report - initiates management review and approval: UMGR and DA | TRUE | ||||||||||||
| 29 | Title V CPI 2016 | 4/29/2016 | 4/29/2016 | obtains approval from UMGR to submit EQC packet | TRUE | ||||||||||||
| 30 | 4/29/2016 | 4/29/2016 | COMPLETE FINAL VERSION OF ALL DOCUMENTS | ||||||||||||||
| 31 | Title V CPI 2016 | 5/6/2016 | 5/6/2016 | submits EQC packet to EQCC (5 weeks before EQC) | TRUE | ||||||||||||
| 32 | Title V CPI 2016 | 6/10/2016 | 6/10/2016 | EQC meeting | TRUE | ||||||||||||
| 33 | xxxx | 6/20/2015 | 6/20/2015 | Submit SIP development plan to EPA | TRUE | ||||||||||||
| 34 | xxxx | 11/2/2015 | 11/2/2015 | Submit draft rules and notice to EPA | TRUE | ||||||||||||
| 35 | xxxx | 6/20/2016 | Submit adopted rules and SIP docs to EPA | TRUE | |||||||||||||
| 36 | xxxx | 9/18/2015 | 9/18/2015 | Lead development of Fee approval packet | TRUE | ||||||||||||
| 37 | xxxx | 11/2/2015 | 11/2/2015 | Obtain UMGR and RGL review of fee packet | TRUE | ||||||||||||
| 38 | xxxx | 11/10/2015 | 11/10/2015 | Finalize fee packet | TRUE | ||||||||||||
| 39 | xxxx | 11/17/2015 | 11/17/2015 | Submit fee packet Part I to DAS | TRUE | ||||||||||||
| 40 | xxxx | 6/15/2016 | 6/15/2016 | Submit fee packet Part II to DAS | TRUE |
| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | ID | Title | Location | Start Time | End Time | Description | All Day Event | Recurrence | Workspace | Category | Resources | Free/Busy | Check Double Booking | Attachments | Attendees |
| 2 | SIP - submit SIP development plan to EPA (6 mos. before notice) | #REF! | #REF! | TRUE | |||||||||||
| 3 | Advisory Committee -work session (120 days before meeting) |
6/18/2015 | 6/18/2015 | TRUE | |||||||||||
| 4 | approves AC deliverables including AC.ROSTER (97 days before meeting) | 7/18/2015 | 7/18/2015 | TRUE | |||||||||||
| 5 | emails AC.MEMBER.INVITATION with links and instructions (60) days before meeting) | 8/17/2015 | 8/17/2015 | TRUE | |||||||||||
| 6 |
Communications Planning: schedules/facilitates meeting with team, Communications, Rules Group to discuss/determine need for: -communications plan -message map -newspaper ads -news release -social media -rulemaking/program web page -informational meetings |
10/21/2015 | 10/21/2015 | TRUE | |||||||||||
| 7 | Start rule writing -4 mos. before filing notice discuss requirements for EQC faciliated hearing |
8/20/2015 | 8/20/2015 | TRUE | |||||||||||
| 8 | SIP - submit rule package to EPA (at least 90 days before notice) | #REF! | #REF! | TRUE | |||||||||||
| 9 | Public Notice -not required for temporary rules -begin 90 days before filing notice |
9/16/2015 | 9/16/2015 | TRUE | |||||||||||
| 10 | SUBMIT FINAL VERSION OF ALL DOCUMENTS FOR PUBLICATION | 9/25/2015 | 9/25/2015 | TRUE | |||||||||||
| 11 | send web request to create rulemaking, advisory committee web pages | 10/2/2015 | 10/2/2015 | TRUE | |||||||||||
| 12 | emails AC.EQC.INVITATION to sign up for Advisory Committee (min. 14 days before meeting) | 10/2/2015 | 10/2/2015 | TRUE | |||||||||||
| 13 | sends AC.AFFECTED.PARTIES.INVITATION to GovDelivery topic (min. 14 days before meeting) | 10/2/2015 | 10/2/2015 | TRUE | |||||||||||
| 14 | Advisory Committee meeting (min. 60 days before filing notice) | 10/16/2015 | 10/16/2015 | TRUE | |||||||||||
| 15 | Fees - leads development of: | #REF! | #REF! | TRUE | |||||||||||
| 16 | Preplanning for Hearings (90 days before 1st hearing) | 10/20/2015 | 10/20/2015 | TRUE | |||||||||||
| 17 | initiates UMGR Fee Approval Packet review, addresses suggestions | #REF! | #REF! | TRUE | |||||||||||
| 18 | forwards notice package to UMGR for review (6 weeks before filing notice) | 11/3/2015 | 11/3/2015 | TRUE | |||||||||||
| 19 | sends EMAIL.DAS.APPROVAL with Fee Approval Packet attached (30 days before filing notice) | #REF! | #REF! | TRUE | |||||||||||
| 20 | draft newspaper ads | 11/19/2015 | 11/19/2015 | TRUE | |||||||||||
| 21 | send web request to create rulemaking, comment web pages | 11/19/2015 | 11/19/2015 | TRUE | |||||||||||
| 22 | submit newspaper notices to contractor (14 days before filing notice- min. 30 days before hearing) | 12/1/2015 | 12/1/2015 | TRUE | |||||||||||
| 23 | Preview Period: (leadership review) - 5-7 days sends EMAIL.PREVIEW to: -Director, DA, Leadership Team, EQCC -Cc… all contributing and affected staff -saves Email.Preview .pdf to Rule_Development - 4- Notice |
12/1/2015 | 12/1/2015 | TRUE | |||||||||||
| 24 | COMPLETE FINAL REVIEW OF ALL DOCUMENTS FOR PUBLICATION | 12/8/2015 | 12/8/2015 | TRUE | |||||||||||
| 25 | submits notice to SOS for publication in Oregon Bulletin (not later than 15th of the month for publication the following month) | 12/15/2015 | 12/15/2015 | TRUE | |||||||||||
| 26 | Notice published in Oregon Bulletin | 1/1/2016 | 1/1/2016 | ||||||||||||
| 27 | Public hearing | 1/18/2016 | 1/18/2016 | TRUE | |||||||||||
| 28 | close public comment | 1/21/2016 | 1/21/2016 | TRUE | |||||||||||
| 29 | Staff report - initiates management review and approval: UMGR and DA | 4/22/2016 | 4/22/2016 | TRUE | |||||||||||
| 30 | obtains approval from UMGR to submit EQC packet | 4/29/2016 | 4/29/2016 | TRUE | |||||||||||
| 31 | COMPLETE FINAL REVIEW OF ALL DOCUMENTS | 4/29/2016 | 4/29/2016 | TRUE | |||||||||||
| 32 | submits EQC packet to EQCC (5 weeks before EQC) | 5/6/2016 | 5/6/2016 | TRUE | |||||||||||
| 33 | EQC meeting | 6/10/2016 | 6/10/2016 | TRUE | |||||||||||
| 34 | Submit SIP development plan to EPA | 6/20/2015 | 6/20/2015 | TRUE | |||||||||||
| 35 | Submit draft rules and notice to Epa | 11/2/2015 | 11/2/2015 | TRUE | |||||||||||
| 36 | Submit adopted rules and SIP docs to EPA | 6/20/2016 | 6/20/2016 | TRUE | |||||||||||
| 37 | Lead development of fee approval packet | 9/18/2015 | 9/18/2015 | TRUE | |||||||||||
| 38 | Obtain review of UMGR and RGL review of fee packet | 11/2/2015 | 11/2/2015 | TRUE | |||||||||||
| 39 | Finalize fee packet | 11/10/2015 | 11/10/2015 | TRUE | |||||||||||
| 40 | Submit fee Packet Part I to DAS | 11/17/2015 | 11/17/2015 | TRUE | |||||||||||
| 41 | Submit fee packet part II to DAS | 6/15/2016 | 6/15/2016 | TRUE | |||||||||||