A	B	C	D	E	F	G	H	I	AF	AG	AH	AI	AJ	AK	AL	AM
1		Overview of Key Dates								T
2		GPLMP					Start ↓	End		B
3							9/25/14	6/15/15		B	10/10/25	6/15/15			Last row = 866
4		&								Y
5
6		Director added to DEQ Rulemaking Plan	Y				6/30/14			1		6/30/14
7										0
8		PERMANENT Rulemaking	P						60	1					PERMANENT Rulemaking
9										0
10		Rule proposal complexity (1=Minimal, 2= Moderate, 3=Complex)	2						30	1
11
12
13
14
15
16
17										0
18		State Implementation Plan (AQ rules)	Y			112			112	1					State Implementation Plan (AQ rules)
19		EPA - submit SIP Development Plan 6 months before comment period opens						6/16/14		1		6/16/14			EPA - submit SIP Development Plan 6 months before comment period opens
20		EPA - submit at least 45 days before submitting notice to Rules Publications				45		9/15/14	45	1		9/15/14			EPA - submit at least 45 days before submitting notice to Rules Publications
21										0			`
22		Public Notice	Y			Adj	6/30/14	1/20/15		1	6/30/14	1/20/15	Best practice		Public Notice
23		Due to DavidC - approval to submit Notice Packet to Rule Publication				5	10/29/14	11/3/14	10	1	10/29/14	11/3/14	7		Due to DavidC - approval to submit Notice Packet to Rule Publication
24		Due to Rule Publication (AndreaG) - final edits and validations				10	10/31/14	11/10/14	14	1	10/31/14	11/10/14	14		Due to Rule Publication (AndreaG) - final edits and validations
25		Due to Uri for input and approval to publish Notice Packet				7	11/24/14	12/1/14	7	1	11/24/14	12/1/14	5		Due to Uri for input and approval to publish Notice Packet
26		SOS - submit on workday no later than 15th of month BEFORE Bulletin						12/15/14		1		12/15/14			SOS - submit on workday no later than 15th of month BEFORE Bulletin
27		SOS - Oregon Bulletin always publishes on the 1st of month	Drop down list >					1/1/15		1		12/1/14			SOS - Oregon Bulletin always publishes on the 1st of month
28										1
29		Public Comment and Testimony	Y				12/15/14	2/2/15	7	1	12/15/14	2/2/15			Public Comment and Testimony
30		Open public comment						12/16/14		1		12/16/14			Open public comment
31		Hold 1st hearing at least 30 days AFTER open comment - EPA SIP requirement						1/15/15		1		1/15/15			Hold 1st hearing at least 30 days AFTER open comment - EPA SIP requirement
32		Close public comment - DEQ best practice, 3 days after last hearing						1/20/15		1		1/20/15			Close public comment - DEQ best practice, 3 days after last hearing
33										1
34		EQC Preparation					12/15/14	2/2/15		1	12/15/14	2/2/15			=IF(S.Notice.Involved="N","-blank-",IF(S.EQC.SubmitStaffRpt-S.Notice.CloseComment<45,"ERROR - Staff report due before Close of public comment.","Close public comment - best practice, 3 days after last hearing"))
35										1
36		Involvement before Rulemaking Action Item					Option 1 ↓	Option 2 ↓		1					Involvement before Rulemaking Action Item
37		Director's Report - some material comes from monthly status report	Y	i			7/1/14	7/1/14		1	6/30/14	6/30/14			Director's Report - some material comes from monthly status report
38
39
40
41		Rule Publication - submit PERMANENT staff report						2/2/15	41	1		2/2/15			Rule Publication - submit PERMANENT staff report
42		EQC meeting - PERMANENT Rulemaking Action Item	Drop down list >					3/15/15		1		6/17/15			EQC meeting - PERMANENT Rulemaking Action Item
43
44
45										1
46		Post EQC Activities					3/15/15	6/15/15		1	3/15/15	6/15/15
47		SOS - file rules						3/17/15		1		3/17/15
48
49		Rules become effective select 'Y' if effective upon filing >	Y					3/17/15		1		3/17/15
50

51
52		Planning
53		GPLMP					Start	End		B
54							6/30/14	8/11/14		B	6/30/14	8/11/14	6/30/14
55										Y
56		Review version history to help maintain rulemaking record >	i							W
57		KEY PEOPLE								1
58		Subject expert, core team member - Brian								1					Subject expert, core team member - Brian
59		* member of core team - project manager								1
60		* responsible for:								1
61		- meeting program's rulemaking goals								1
62		- meeting subject expert's tasks identified in this Schedule								1
63		- engaging rules group lead, core team and RESOURCES appropriately								1
64		- ensuring completed work products are accurate - technically & programmatically								1
65		* leads:								1
66		- research/analysis for rulemaking								1
67		- drafting of work products								1
68		* briefs:								1
69		- core team and management about delays and complications as needed								1
70		- Uri & Wendy as needed								1					- Uri & Wendy as needed
71		Sponsoring manager, core team member - DavidC								1					Sponsoring manager, core team member - DavidC
72		* member of core team - subject direction								1
73		* responsible for:								1
74		- approving work and external work products as:								1
75		> meeting program and section goals								1
76		> being accurate both technically & programmatically								1
77		> meeting sponsoring manager's task deadlines identified in this Schedule								1
78		* leads:								1
79		- extra review cycles for Uri as needed								1					- extra review cycles for Uri as needed
80		* briefs:								1
81		- core team and management about delays and complications as needed								1					* briefs core team, Uri & Wendy as needed
82		- Uri & Wendy as needed								1					- Uri & Wendy as needed
83		Rules group lead, core team member - AndreaG								1					Rules group lead, core team member - AndreaG
84		* member of core team - rulemaking best practices								1
85		* responsible for:								1
86		- quality of public rulemaking documents								1
87		- fiscal and economic impact analysis								1					* keeps Uri informed about risks, progress & potential delays
88		* leads rule publication work:								1
89		- establish SharePoint sub site, Rule_Development drive and archival spaces								1
90		- establish/maintain Web page, URLs, online comment form, University student Outlook account								1
91		- engages Rule Publications (SIP coordinator, public affairs consultant, EQC assistant)								1
92		as needed for edits, style guide, grammar, plain English, organization, clarity and tone								1
93		- reconciles Rule Publications edits that do not affect subject content								1
94		* authenticates SOS & LC submittals, files notice, fiscal & rules								1					* keeps Uri informed about risks, progress & potential delays
95		* briefs:								1
96		- core team and management about delays and complications as needed								1					* briefs core team, Uri & Wendy as needed
97		- team & Lydia as needed								1					- team & Lydia as needed
98		Program Support Staff - Brian								1					Program Support Staff - Brian
99		Assistant DA - Uri								1					Assistant DA - Uri
100		DA - Wendy								1					DA - Wendy

101
102		GENERAL INFORMATION								1
103		Q-Time number = ?????								1
104		SharePoint - collaboration place for working documents								1
105		http://deqsps/programs/rulemaking/aq/gplimited/default.aspx								1					http://deqsps/programs/rulemaking/aq/ppu/docs/Forms/byCategory.aspx
106		Rules Development - non collaborative work								1
107		\\deqhq1\Rule_Development\Currrent Plan\AQ-RM-GrantsPassLMP-Brian Finneran\1-Planning								1					\\deqhq1\Rule_Development\Currrent Plan\AQ-RM-GrantsPassLMP-Brian Finneran\1-Planning
108		URLs								1
109		Online public comment form								1
110		http://www.oregon.gov/deq/RulesandRegulations/Pages/comments/GPLMP.aspx								1					http://www.oregon.gov/deq/RulesandRegulations/Pages/comments/GPLMP.aspx
111		External Web page								1
112		http://www.oregon.gov/deq/RulesandRegulations/Pages/2014/GPLMP.aspx								1					http://www.oregon.gov/deq/RulesandRegulations/Pages/2014/GPLMP.aspx
113		University Student Comment Account								1
114		Comment-GPLMP@deq.state.or.us								1					Comment-GPLMP@deq.state.or.us
115										1
116		CONCEPT DEVELOPMENT	i							1
117
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172										0			`
173		START RULEMAKING IF DICK ADDS TO PLAN								1
174		DavidC, Brian & AndreaG decide whether to expand team 'Y' to expand >	N	x				6/30/14		1		6/30/14			DavidC, Brian & AndreaG decide whether to expand team 'Y' to expand >
175		DavidC works with MargaretO obtains unique Q-Time number(s)						6/30/14		1		6/30/14			DavidC works with MargaretO obtains unique Q-Time number(s)
176		for this rulemaking fromRobertB								1					for this rulemaking fromRobertB
177		DavidC is responsible for:								1					DavidC is responsible for:
178		* getting new team members' manager approval								0
179		* adding rulemaking to work plans as appropriate								0
180		* program team members meet agreed upon dates in this SCHEDULE								1
181		AndreaG drafts SCHEDULE:						6/30/14		1		6/30/14			AndreaG drafts SCHEDULE:
182		Brian & AndreaG refine & agree on draft schedule:						6/30/14		1		6/30/14			Brian & AndreaG refine & agree on draft schedule:
183		Brian schedules/holds team meeting(s) for consensus on:					6/30/14	6/30/14		1	6/30/14	6/30/14			Brian schedules/holds team meeting(s) for consensus on:
184		* RESOURCES workbook identifies rulemaking and implementation needs								1
185		* CONSIDERATIONS workbook reflects scope of work accurately								1
186		* CONSIDERATIONS workbook identifies potential risks accurately								1
187		* SCHEDULE of tasks and deadlines								1
188										0			`
189		COMMUNICATIONS PLANNING								1
190		Brian schedules/holds meeting with DavidC and		X			6/30/14	6/30/14		1	6/30/14	6/30/14			Brian schedules/holds meeting with DavidC and
191		BrianW and AndreaG to discuss/determine need for:								1					BrianW and AndreaG to discuss/determine need for:
192		- Communications Plan 'Y' to develop	N							0			N
193		- Message Map 'Y' to develop	N							0
194		- Newspaper advertisements 'Y' to develop	Y							1
195		- Newspaper release 'Y' to develop	N							0
196		- Program Web page 'Y' to develop	N							0
197		- Information Meetings before hearing 'Y' to develop	N							0
198										0			`
199
200

201
202
203
204
205
206
207
208
209
210
211
212
213
214
215										0			`
216		PREPLANNING FOR HEARINGS								1
217		Team identifies hearing locations, dates and times		Hearing Table						1					Team identifies hearing locations, dates and times
218				#			Date	Time		1					Brian enters hearings locations, dates and times:
219		Grants Pass	Y	1			1/15/15	6 p.m.		1	1/15/15	5 p.m.
220
221
222
223
224
225
226
227		Last hearing:					1/15/15			1	1/15/15
228
229		Brian reserves venues/equipment for hearings					6/30/14	11/19/14		1	6/30/14	11/19/14			Brian reserves venues/equipment for hearings
230		Brian identifies hearings officer(s) on HearingAndAdDates TAB	i							1					Brian identifies hearings officer(s) on HearingAndAdDates TAB
231
232		NEWSPAPER ADVERTISEMENTS								1
233		Brian:					6/30/14	11/19/14		1	6/30/14	11/19/14			Brian:
234		* to identify publications and publication dates								1
235			Publication Table							1
236			#	Publication				Pub Date		1
237		NOTICE.AD1Oregonian	1	Oregonian				12/16/14		1		12/16/14			NOTICE.AD1Oregonian
238		NOTICE.AD2Other	2	Other				12/16/14		1		12/16/14			NOTICE.AD2Other
239
240
241
242
243
244
245
246		* develops an AD.STANDARD for each hearing if required	i							1
247		* develops AD.LEGAL for each hearing if required	i							1
248		* saves as NOTICE.AD.Hearing1, etc. on Rule_Development folder 4								1
249		* determines when ADs need to be submitted to contractor	Ad to contractor >					12/2/14		1		12/2/14
250		* shares contents of HearingAndAdDates TAB with DavidC	i				6/30/14	11/25/14		1	6/30/14	11/25/14			* shares contents of HearingAndAdDates TAB with DavidC

251		* obtains DavidC's email approval					6/30/14	11/25/14		1	6/30/14	11/25/14			* obtains DavidC's email approval
252										0			`
253
254
255
256
257
258
259
260
261
262										0			`
263		PREPARE TO DRAFT RULES								1
264		Brian coordinates with Team to:					6/30/14	6/30/14		1	6/30/14	6/30/14			Brian coordinates with Team to:
265		* determine need for a crosswalk								1
266		* identify rules to amend or repeal								1
267		* identify requirements that need rules adoption								1
268		* identify land use rules	i							1
269		* identify SIP rules	i							1
270		Brian:								1					Brian:
271		* obtains starting rules from Oregon State Archives	i					6/30/14		1		6/30/14
272		* owns pristine draft of proposed rules and maintains it on								1
273		Rule_Development|1-Planning using the name|STARTING.RULES								1
274		only Brian works on rules at this location to ensure the								1					only Brian works on rules at this location to ensure the
275		redline/strikethrough remains consistent and that no reviewer								1
276		copied text from other locations or turned track changes off								1
277		* uploads copy of STARTING.RULES to SharePoint|1-Planning								1
278		All contributors & reviewers work on draft rules on SharePoint								1
279		* requests Maggie provide numbers for new rules/divisions						6/30/14		1		6/30/14			* requests Maggie provide numbers for new rules/divisions
280		Maggie:								1					Maggie:
281		* obtains, verifies, provides previously unused rule numbers						6/30/14		1		6/30/14			Maggie obtains, verifies, provides previously unused numbers
282		* identifies rules that may be involved in other rulemakings						6/30/14		1		6/30/14			Maggie identifies rules that may be involved in other rulemakings
283		* coordinates with AndreaG to identify SIP rules						1/0/00		1	6/30/14	1/0/00			* coordinates with AndreaG to identify SIP rules
284		* requests all planning emails for the Rule Record and saves in	i					6/30/14		1		6/30/14			Brian gathers all planning emails for the Rule Record and saves as:
285		Rule_Development|1-Planning|EMAILS.Planning.pdf								1
286
287		Advisory Committee - not involved
288
289
290
291
292
293
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295
296
297
298
299
300

301
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303
304
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451
452		Fees - not involved													Fees - not involved
453
454
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457
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486
487		Public Notice
488		GPLMP					Start	End
489							6/30/14	1/20/15		1	6/30/14	1/20/15
490	April 20, 1900
491		Review version history to help maintain rulemaking record >	i
492		DRAFT NOTICE PACKET								1
493		Brian leads drafting of Notice Packet with core team					6/30/14	10/27/14		1	6/30/14	10/27/14			Brian leads drafting of Notice Packet with core team
494		Notice Packet includes:								1
495		* INVITATION.TO.COMMENT (develop after Notice is stable )								1
496		* PROPOSED.RULES								1
497		* NOTICE								1
498		- Overview								1
499		- Statement of Need								1
500		- Rules affected, authorities, supporting documents								1

501		- Fee Analysis								1
502		- Statement of fiscal and economic impact								1
503		- Federal relationship								1
504		- Land use								1		10/31/14
505		- Stakeholder and public involvement								1
506		* SUPPORTING.DOCS - optional								1
507		Brian asks RESOURCES for help and input, especially:					6/30/14	10/27/14		1	6/30/14	10/27/14			Brian asks RESOURCES for help and input, especially:
508		This is information gathering - not a review								1
509		* Advisory Commiitee not involved					6/30/14	10/27/14		1	6/30/14	10/27/14			* Advisory Commiitee not involved
510		* Affected staff, including regional staff, for contributions					6/30/14	10/27/14		1	6/30/14	10/27/14
511
512		* DavidC for direction and subject consultation, especially to ensure drafts:					6/30/14	10/27/14		1	6/30/14	10/27/14			* DavidC for direction and subject consultation, especially to ensure drafts:
513		- meet program goals for rulemaking								1
514		- align with section, division and agency goals								1
515		* AndreaG for rulemaking best practices consultation					6/30/14	10/27/14		1	6/30/14	10/27/14			* AndreaG for rulemaking best practices consultation
516		-blank-					6/30/14	10/27/14		1	6/30/14	10/27/14			-blank-
517		* PaulG, if needed for legal consultation					6/30/14	10/27/14		1	6/30/14	10/27/14			* PaulG, if needed for legal consultation
518
519
520
521		Brian continually refines draft Notice Packet to consider RESOURCES input					6/30/14	10/27/14		1	6/30/14	10/27/14			Brian continually refines draft Notice Packet to consider RESOURCES input
522		* validates approach with RESOURCES an needed								1
523		* verifies/adjusts prevously scheduled briefing & review with Uri								1					* verifies/adjusts prevously scheduled briefing & review with Uri
524		* asks PaulG for legal sufficiency if warranted								1					* asks PaulG for legal sufficiency if warranted
525		* addresses PaulG concerns and discusses with DavidC as needed								1					* addresses PaulG concerns and discusses with DavidC as needed
526		* informs DavidC about the approach, issues and potential delays								1					* informs DavidC about the approach, issues and potential delays
527		* raises unanticipated rulemaking risks to appropriate level								1
528		* raises unanticipated rule implementation risks to appropriate level								1
529		* informs AndreaG about potential delays for and develop contingency, if needed								1					* informs AndreaG about potential delays for and develop contingency, if needed
530		Brian asks subject contributors, including DavidC for consensus on					6/30/14	10/27/14		1	6/30/14	10/27/14			Brian asks subject contributors, including DavidC for consensus on
531		completeness and accuracy of technical and program content								1
532		Brian verifies draft rules to ensure:								1					Brian verifies draft rules to ensure:
533		* they are current compared to Oregon State Archives	i							1
534		* they consider other rulemakings that may affect subject rules								1
535		* statutory authorities are correct for each rule								1
536		* statutes implemented are correct for each rules								1
537		* SIP note is at bottom of all SIP rules								1					* SIP note is at bottom of all SIP rules
538		KEEP MANAGEMENT INFORMED								1
539		Brian asks Carol to schedule future time on Uri's calendar for:	Schedule by					9/25/14		1		9/25/14			Brian asks Carol to schedule future time on Uri's calendar for:
540		* Uri briefing meeting with Brian, DavidC and AndreaG	Meeting will be					11/21/14		1		11/21/14			* Uri briefing meeting with Brian, DavidC and AndreaG
541		* time on Uri's calendar to review Notice Packet during preview week	Review begins on					11/24/14		1		11/24/14			* time on Uri's calendar to review Notice Packet during preview week
542		Brian schedules time on DavidC calendar to review Notice Packet								1					Brian schedules time on DavidC calendar to review Notice Packet
543		Brian keeps DavidC informed about progress	Review begins on					10/29/14		1		10/29/14			Brian keeps DavidC informed about progress
544		DavidC keeps Uri informed about progress								1					DavidC keeps Uri informed about progress
545		Uri keeps Wendy informed about potential risks & delays								1					Uri keeps Wendy informed about potential risks & delays
546		AndreaG keeps Lydia informed about risks & progress								1					AndreaG keeps Lydia informed about risks & progress
547
548
549
550

551
552
553
554
555
556
557
558
559
560
561		PREPARE FOR MANAGEMENT REVIEW								1
562		DavidC looks at Notice Packet ensure:					Sponsoring Manager's Work Period			1					DavidC looks at Notice Packet ensure:
563		* work products meets rulemaking goals					10/29/14	11/3/14		1	10/29/14	11/3/14
564		* work products are accurate - programmatically and technically					Due	Complete by		1
565		* documents are complete - all comments addressed & no outstanding issues								1
566		DavidC:								1					DavidC:
567		* does not need to duplicate Rule Publication work below								1
568		* notifies Brian when complete								1					* notifies Brian when complete
569		Brian:					11/4/14	10/30/14		1	11/4/14	10/30/14			Brian:
570		* addresses DavidC's technical concerns								1					* addresses DavidC's technical concerns
571		* submits Notice and Proposed Rules to Rule Publication (AndreaG)								1					* submits Notice and Proposed Rules to Rule Publication (AndreaG)
572		AndreaG leads initial Rule Publication work that includes:					Rule Publication Work Period			1					AndreaG leads initial Rule Publication work that includes:
573		* establishing rule's Web page, comment form, URLs, University student account					10/31/14	11/10/14		1	10/31/14	11/10/14
574		* determining fiscal and economic impact analysis sufficiency					Due	Complete by		1
575		* performing preliminary work on final review checklist	i							1
576		* obtaining/consolidating BrianW, StephanieC & AndreaG edits as needed								1					* obtaining/consolidating BrianW, StephanieC & AndreaG edits as needed
577		including style guide, grammar, plain English, organization, clarity, tone								1
578		* accepting all style guide and format edits								1
579		Brian & AndreaG prepare drafts for preview					11/12/14	11/17/14		1	11/12/14	11/17/14			Brian & AndreaG prepare drafts for preview
580		DavidC approves moving forward with Notice and Proposed Rules					11/18/14	11/19/14		1	11/18/14	11/19/14			DavidC approves moving forward with Notice and Proposed Rules
581
582
583
584		Brian & AndreaG address any concerns that may block DavidC's approval					11/20/14	11/21/14		1	11/20/14	11/21/14			Brian & AndreaG address any concerns that may block DavidC's approval
585		PREVIEW PERIOD								1
586		AndreaG drafts EMAIL.PREVIEW - instructions in template:	i					11/21/14		1		11/21/14			AndreaG drafts EMAIL.PREVIEW - instructions in template:
587		* sends draft to Uri before briefing, copies Brian & DavidC								1					* sends draft to Uri before briefing, copies Brian & DavidC
588		Brian, DavidC & AndreaG:								1					Brian, DavidC & AndreaG:
589		* brief Uri					Meeting >	11/21/14		1		11/21/14			* brief Uri
590		* remind Uri this is also his review/approval period								1					* remind Uri this is also his review/approval period
591		Uri personalizes and sends EMAIL.PREVIEW					Preview Period			1					Uri personalizes and sends EMAIL.PREVIEW
592		To… Dick, Wendy, Leadership Team & StephanieC					Start	End		1					To… Dick, Wendy, Leadership Team & StephanieC
593		Cc…to all contributing and affected staff					11/24/14	12/1/14		1	11/24/14	12/1/14
594							allow 7-14 days			1
595										1
596		Brian:					11/24/14	12/5/14		1	11/24/14	12/5/14			Brian:
597		* saves EMAIL.PREVIEW.pdf to Rule_Development|4-Notice	i							1
598		* talks with DavidC, decides how to address any feedback from preview								1					* talks with DavidC, decides how to address any feedback from preview
599		* modifies documents as needed								1
600		* verifies PROPOSED.RULES are still based on current compilation								1

601		* finalizes Notice Packet with DavidC								1					* finalizes Notice Packet with DavidC
602		DavidC:								1					DavidC:
603		* determines whether Uri needs a second review 'Y' if 2nd review needed>	N				1/0/00	12/5/14		0	1/0/00	12/5/14			* determines whether Uri needs a second review 'Y' if 2nd review needed>
604		* manages Uri's 2nd review and approval								0					* manages Uri's 2nd review and approval
605		* emails approval to move forward with Notice to Brian & AndreaG						12/5/14		1		12/5/14			* emails approval to move forward with Notice to Brian & AndreaG
606		AndreaG, depending on input from preview, leads Rule Publication work that:					12/8/14			1	12/8/14				AndreaG, depending on input from preview, leads Rule Publication work that:
607		* compares work products pre/post preview and determines need for additional edits								1
608		* consolidates Rule Publication edits								1
609		* verifies/clarifies additional edits with Brian & DavidC as warranted								1					* verifies/clarifies additional edits with Brian & DavidC as warranted
610		DavidC emails Brian & AndreaG approval to publish notice	Approval to publish notice					12/11/14		1		12/11/14			DavidC emails Brian & AndreaG approval to publish notice
611		Brian:								1					Brian:
612		* saves email as Rule_Development|4-Notice|MGR.APPROVAL.Notice.pdf								1
613		NOTIFICATIONS								1
614		Brian:								1					Brian:
615
616		AndreaG works with Rule Publication to:					12/8/14			1	12/8/14				AndreaG works with Rule Publication to:
617		* establishes Outlook comment box for University students with Brian as owner								1					* establishes Outlook comment box for University students with Brian as owner
618		* establishes Rulemaking Activities Web page for proposed rule	i							1
619		* establishes online public comment form								1
620		* completes final review checklist	i							1
621		* authenticates SOS/LC submittals								1
622		* submits notice to SOS for publication in Oregon Bulletin	i							1
623		* emails DAS notification of fees that don't require DAS approval								0
624		* saves all evidence on Rule_Development | 4-Notice using naming conventions	i							1
625		Brian leads:								1					Brian leads:
626		* submitting newspaper notices to contractor		Set under Planning				12/2/14		1		12/2/14			* modifies documents as needed
627		* adding hearings to DEQ online calendar	i							1
628		* creating an auto reply to Outlook account for University students	i							1
629		* validating Web page, comment form and Outlook account								1					* validates Web page, comment form, hearing date accuracy with Brian
630		* opening public comment by notifying agency rulemaking list that includes:						12/16/14		1		12/16/14
631		- GovDelivery								1
632		- advisory committee								1
633		- program-specific list								1
634		* verifying newspaper advertisements are correct								1
635		* obtaining copies of affidavits of publication from Accounting								1
636		* saves all evidence, lists and affidavits on Rule_Development | 4-Notice	i							1
637	`	Brian drafts EMAIL.NOTICE.TO.KEY.LEGISLATORS - instruction in template:	i					12/9/14		1	11/25/14	12/9/14			Brian drafts EMAIL.NOTICE.TO.KEY.LEGISLATORS - instruction in template:
638		* sends draft to MargaretO to:								1					* sends draft to MargaretO to:
639		MargaretO:								1					MargaretO:
640		* determines key legislators requiring ORS 183.335(5) notification	i							1
641		* adapts email as needed								1
642		* emails to recipients with Return Receipt (redirects receipt to Brian)						12/16/14		1	`	12/16/14			* emails to recipients with Return Receipt (redirects receipt to Brian)
643		* copies Brian								1					* copies Brian
644		* saves receipts under Rule_Development|4-Notice using naming conventions								1
645		AndreaG & Michele maintain Rukemaking Activities Web page					12/16/14	1/20/15		1	12/16/14	1/20/15			AndreaG & Michele maintain Rukemaking Activities Web page
646		Brian gathers andsaves all emails on	i				6/30/14	1/20/15		1	6/30/14	1/20/15			Brian gathers andsaves all emails on
647		* Rule_Development|4-Notice using naming conventions								1
648										W
649		Public Comment and Testimony								T
650							Start	End		B

651							6/30/14	2/2/15		B	6/30/14	2/2/15
652										Y
653		Review version history to help maintaining rulemaking record >	i							W
654		Brian verifies venues and equipment, gathers supplies	i				12/15/14	1/15/15		1	12/15/14	1/15/15			Brian verifies venues and equipment, gathers supplies
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667		Hearings Officers:								1
668		* reviews responsibilities of hearings officer					12/15/14	1/15/15		1	12/15/14	1/15/15
669		* develops introductory and logistics script	i				12/15/14	1/15/15		1	12/15/14	1/15/15
670		* holds the following hearings with assigned team:								1					* holds the following hearings with assigned team:
671		1. Grants Pass hearing						1/15/15		1		1/15/15			1. Grants Pass hearing
672		- save audio as Rule_Development|5-PublicComment|HEARING.1.mp3								1
673		2. hearing						1/0/00		0		1/0/00			2. hearing
674		- save audio as Rule_Development|5-PublicComment|HEARING.2.mp3								0
675		3. Enter city name hearing						1/0/00		0		1/0/00			3. Enter city name hearing
676		- save audio as Rule_Development|5-PublicComment|HEARING.3.mp3								0
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687		Brian, for comments not received through online form:				12	1/15/15	2/2/15		1	1/15/15	2/2/15			Brian, for comments not received through online form:
688		* stamps DEQ receipt date on mailed comments								1
689		* adds commenter and comment to COMMENTS								1
690		* scans and links comments by ID###.pdf - optional								1
691				Close public comment				1/20/15		1		1/20/15
692		Brian:				3	1/15/15	1/20/15		1	1/15/15	1/20/15			Brian:
693		* saves online public comment information to COMMENTS								1
694		* coordinates with team to:								1
695		- develop category titles to bundle similar comments								1
696		- organize comments into categories								1
697		- draft DEQ responses to each categories of comments								1
698		* leads team work finalizing DEQ responses to public comment								1
699		DO NOT MAIL TO COMMENTERS UNTIL ALL STAFF REPORT IS FINALIZED								`
700		Brian asks Maggie for Rule Publication work	i					1/21/15		1		1/21/15			Brian asks Maggie for Rule Publication work

701		Maggie coordinates Rule Publication work:					1/21/15	1/21/15		1	1/21/15	1/21/15			Maggie coordinates Rule Publication work:
702		* edits for plain English, style guide and tone								1
703		since this will become part of the EQC Packet								1
704		* contacts Brian with questions, clarifications and suggestions								1					* contacts Brian with questions, clarifications and suggestions
705		* notifies Brian when complete								1					* notifies Brian when complete
706		Brian:								1					Brian:
707		* shares comments/responses to comments with DavidC & Uri						1/21/15		1		1/21/15			* shares comments/responses to comments with DavidC & Uri
708		1st loop - team modifies responses to get to approval					1/21/15	1/21/15		1	1/21/15	1/21/15
709		2nd loop - team modifies responses to get to approval	N				1/0/00	1/0/00		0	1/0/00	1/0/00
710		3rd loop - team modifies responses to get to approval	N				1/0/00	1/0/00		0	1/0/00	1/0/00
711		Final loop - team modifies responses to get to approval	N				1/0/00	1/0/00		0	1/0/00	1/0/00
712		Brian:								1					Brian:
713		* gathers emails ABOUT comments, not actual comments, for Rule Record	i					1/21/15		1		1/21/15
714		* saves them as Rule_Development|5-PublicComment...|EMAIL.Comment.pdf								1
715										W
716		EQC Preparation								T
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867										B