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C |
D |
E |
F |
G |
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| 1 |
Key dates in the rulemaking schedule for October EQC adoption |
| 3 |
Preparing the people involved |
Who |
Start |
Deadline |
Description |
| 4 |
Expand Core Team |
LM,SE,DE |
4/5/13 |
4/15/13 |
|
| 5 |
Notify new members |
LM, Mgrs |
4/5/13 |
5/20/13 |
|
| 6 |
Add rulemaking to work plans as needed |
LM, Mgrs |
4/5/13 |
4/5/13 |
|
| 7 |
Team kickoff meeting/training/work session |
Team,LA |
5/20/13 |
5/20/13 |
|
| 8 |
Maintaining rulemaking record |
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| 9 |
File naming conventions |
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| 10 |
Rulemaking SharePoint |
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| 11 |
Shared drive: Rules _Development |
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| 12 |
Discuss Overview of Key Dates above |
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| 13 |
Overview of main external work products |
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| 14 |
Review/refine RESOURCES |
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| 15 |
Review/refine CONSIDERATIONS |
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| 16 |
Schedule recurring team meetings |
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| 17 |
Obtain rules and new numbers if needed |
DE, SE. MV |
5/20/13 |
5/31/13 |
Rule Coordinators and Rule Writer obtain rules and new numbers
if needed |
| 18 |
Save rules as PROPOSED.RULES |
DE |
5/31/13 |
5/31/13 |
Rule Coordinator saves rules as PROPOSED.RULES |
| 19 |
Work with SOS on any new division/rule numbers |
DE,MV |
4/5/13 |
4/5/13 |
Rule Coordinators work with SOS to establish any new division
or rule numbers |
| 20 |
Identify land use rules |
SE,DE |
4/5/13 |
5/31/13 |
Rule Writer identifies land use rules |
| 22 |
Public Notice |
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| 24 |
Submit Notice to EPA - 45 day before 1st hearing |
SE,SIPCo |
|
7/1/13 |
Rule Writer and Rule Coordinator obtain EPA’s unofficial approval
of SIP rulemaking materials. Rule Writer, Rule Coordinator, Margaret
Oliphant, and Rule Writer's manager involve EPA early on in rule
development. Rule Writer works directly with the EPA project
manager (e.g. Kristin Hall, Claudia Vaupel) to ensure the technical
content of the rulemaking satisfies EPA's SIP requirements. Rule
Coordinator works directly with the EPA project manager and the
Rule Writer to ensure DEQ has met the procedural requirements
for a SIP (e.g. holding a hearing) |
| 25 |
SOS - submit on workday <=15th of month BEFORE Bulletin (H29) |
7/15/13 |
Rule Coordinator faxes and emails rule documents to SOS |
| 26 |
SOS - Bulletin always publishes 1st of month |
|
8/1/13 |
SOS publishes the proposed rulemaking in its Bulletin. Rule Writer
verifies SOS published the bulletin accurately. |
| 27 |
FIRST hearing |
Portland |
6 p.m. |
8/15/13 |
Rule Writer and Presiding Officer hold hearing |
| 28 |
Reserve venues/equipment hearings |
DS |
5/15/13 |
6/3/13 |
Rule Coordinator reserves any necessary venues or equipment (digital
recorder) for the hearing |
| 29 |
Draft program WEBPAGE |
DE, Team |
5/31/13 |
6/5/13 |
Rule Writer identifies whether an existing DEQ webpage is relevent
to the rulemaking. Rule Writer, William Knight, and Rule Writer's
Manager decide whether rulemaking mertis its own webpage, or
whether we should add information about the rulemaking to the
existing webpage. |
| 30 |
Content contributions |
SE, Team, SC |
6/5/13 |
6/10/13 |
Content contributions |
| 31 |
1st loop for LM approval of webpage |
LM |
6/10/13 |
6/14/13 |
1st loop for LM approval of webpage |
| 32 |
Final loop for LM approval of webpage |
LM |
6/14/13 |
6/20/13 |
Final loop for LM approval of webpage |
| 33 |
Draft Public Notice Packet |
|
|
|
|
| 34 |
Develop Notice Packet |
DE |
4/5/13 |
6/14/13 |
Rule Writer and Manager take the lead on developing the Notice
Packet. Rule Coordinator assists with process. |
| 35 |
a. INVITATION.TO.COMMENT (blank in folder 4) |
Team |
4/5/13 |
6/14/13 |
|
| 36 |
b. PROPOSED.RULES |
DE |
4/5/13 |
6/14/13 |
Rule Coordinator provides Rule Writer the latest version of the
rules |
| 37 |
Verify using latest rules |
DE |
4/5/13 |
6/14/13 |
Rule Coordinator verifies with SOS that DEQ has the latest version
of the rules |
| 38 |
c. NOTICE (blank in folder 4) |
Team |
4/5/13 |
6/14/13 |
|
| 39 |
Overview |
|
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|
|
| 40 |
Statement of need |
|
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|
| 41 |
Federal relationships |
|
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|
| 42 |
Rules affected, authorities, supporting docs |
|
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| 43 |
Statement of fiscal impact |
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| 44 |
Land use |
|
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|
| 45 |
d. SUPPORTING.DOCS |
Team |
4/5/13 |
6/14/13 |
|
| 46 |
e. SIP |
SIPCo |
4/5/13 |
6/14/13 |
|
| 47 |
Draft ##AD if needed |
Team |
5/31/13 |
6/14/13 |
Rule Writer drafts adverstisement. Rule Coordinator submits adverstisement
to News Media |
| 48 |
Identify hearings officers |
DE |
5/20/13 |
6/14/13 |
Need process for this. |
| 49 |
Get Notice Packet recommendations from RESOURCES |
DE |
4/5/13 |
6/14/13 |
Rule Writer obtain review of rulemaking material from Robin Williams,
William Knight |
| 50 |
Budget-Statement of fiscal impact |
|
|
|
|
| 51 |
SIP Coordinator-as needed for b. & e. above |
|
|
|
| 52 |
DOJ-as needed for b. and c. above |
|
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|
| 53 |
ARC and OCO-for entire Notice Packet |
|
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|---|
| 54 |
Manager approval for entire Notice Packet |
|
|
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|
| 55 |
1st loop for LM approval of packet |
LM |
5/31/13 |
6/4/13 |
1st loop for LM approval of packet |
| 56 |
Final loop for LM approval of packet |
LM |
6/13/13 |
6/13/13 |
Final loop for LM approval of packet |
| 57 |
LA briefing meeting |
Team, LA |
6/14/13 |
6/14/13 |
LA briefing meeting |
| 58 |
OPEN preview period for Notice Packet |
LA, DE |
|
6/14/13 |
OPEN preview period for Notice Packet |
| 59 |
Notify EMT |
|
|
|
Notify EMT |
| 60 |
Notify DEQ contributing RESOURCES |
|
|
|
Notify DEQ contributing RESOURCES |
| 61 |
CLOSE Notice Packet preview period |
DE |
|
6/21/13 |
CLOSE Notice Packet preview period |
| 62 |
Decide how to address any feedback |
Team |
6/21/13 |
7/1/13 |
Decide how to address any feedback |
| 63 |
Modify notice documents as needed |
DE |
6/21/13 |
7/3/13 |
Modify notice documents as needed |
| 64 |
Obtain BUDGET.REVIEW.FISCAL |
DE |
7/9/13 |
7/11/13 |
Obtain BUDGET.REVIEW.FISCAL |
| 65 |
Verify compilation of PROPOSED.RULES |
DE |
7/9/13 |
7/9/13 |
Verify compilation of PROPOSED.RULES |
| 66 |
Obtain managers approval of Notice Packet |
DE,LM,LA |
7/3/13 |
7/11/13 |
Obtain managers approval of Notice Packet |
| 67 |
Notify ARC Notice Packet approved |
DE |
7/11/13 |
7/11/13 |
Notify ARC Notice Packet approved |
| 68 |
Submit SIP & DOJ approval to EPA |
SIPCo |
7/11/13 |
7/11/13 |
Submit SIP & DOJ approval to EPA |
| 69 |
Perform final plain English review if changes |
ARC/SC |
7/11/13 |
7/15/13 |
Perform final plain English review if changes |
| 70 |
ARC Actions - Submit/save official notifications: |
MV |
7/15/13 |
8/1/13 |
ARC Actions - Submit/save official notifications: |
| 71 |
SOS.EMAIL.PROOF |
|
|
|
SOS.EMAIL.PROOF |
| 72 |
SOS.NOTICE.PROOF |
|
|
|
SOS.NOTICE.PROOF |
| 73 |
SOS.FISCAL.PROOF |
|
|
|
SOS.FISCAL.PROOF |
| 74 |
SOS.HOUSING.COSTS |
|
|
|
SOS.HOUSING.COSTS |
| 75 |
LC.NOTICE |
|
|
|
LC.NOTICE |
| 76 |
Design Support Responsibility |
DS, webrep |
7/15/13 |
7/15/13 |
Design Support Responsibility |
| 77 |
Post Notice Packet to Rules Registry |
|
|
|
Post Notice Packet to Rules Registry |
| 78 |
Test public comment box |
|
|
|
Test public comment box |
| 79 |
Add hearing dates to DEQ meeting calendar |
|
|
|
Add hearing dates to DEQ meeting calendar |
| 80 |
Notify EQC Assistant of target EQC date |
|
|
|
Notify EQC Assistant of target EQC date |
| 81 |
GovDelivery, including advisory committee |
|
|
|
GovDelivery, including advisory committee |
| 82 |
GOV.DELIVERY.CONTENT" |
|
|
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GOV.DELIVERY.CONTENT" |
| 83 |
Save AGENCY.MAILING.LIST |
|
|
|
Save AGENCY.MAILING.LIST |
| 84 |
Save PROOF.OF.DELIVERY |
|
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|
Save PROOF.OF.DELIVERY |
| 85 |
Design Expert Responsibility |
DE, Fiscal |
7/15/13 |
7/15/13 |
Design Expert Responsibility |
| 86 |
Send KEY.LEG.NOTICE |
|
|
|
Send KEY.LEG.NOTICE |
| 87 |
Save KEY.LEG.PROOF |
|
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|
Save KEY.LEG.PROOF |
| 88 |
Publish in local newspaper if required |
|
|
|
Publish in local newspaper if required |
| 89 |
Save ##PRINT.PROOF |
|
|
|
Save ##PRINT.PROOF |
| 90 |
Verify notice published accurately in Bulletin |
|
|
Verify notice published accurately in Bulletin |
| 91 |
Save BULLETIN.PROOF |
|
|
|
Save BULLETIN.PROOF |
| 92 |
Prepare for hearing |
|
|
|
|
| 93 |
Design Support Responsibilities |
DS |
6/25/13 |
7/10/13 |
Design Support Responsibilities |
| 94 |
Verify venues and equipment reservations |
|
|
|
Design Support (Mark Nelson?? Carol Thornberg??) to verify venues
and equipment reservations |
| 95 |
Gather supplies |
|
|
|
Gather supplies |
| 96 |
Design Team Responsibilities |
Team |
6/25/13 |
8/1/13 |
Design Team Responsibilities |
| 97 |
START OPTION - information meeting |
|
|
|
Rule Coordinator provides Rule Writer and Presiding Officer the
template for hearings text. Rule Writer and Rule Writer's Manager
develop and approve hearing presentation. |
| 98 |
Develop HEARING.TEXT |
|
|
|
|
| 99 |
Develop HEARING.MESSAGE.MAP |
|
|
|
|
| 100 |
Develop HEARING.PRESENTATION |
|
|
|
|
| 101 |
Practice presentation |
|
|
|
|
| 102 |
Make presentation adjustments |
Team |
6/25/13 |
7/3/13 |
|
| 103 |
1st loop |
Team |
7/3/13 |
7/10/13 |
|
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|
|
|
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|
|---|
| 104 |
Final loop |
Team |
7/10/13 |
7/17/13 |
|
| 105 |
Approve presentation |
LM |
7/17/13 |
7/17/13 |
|
| 106 |
Director's Dialog |
|
|
6/19/13 |
Rule Writer's Manager provides Division Adminsitrator and Stephanie
Caldera material for Director's Dialogue. |
| 109 |
Close PUBLIC COMMENT |
|
|
8/19/13 |
|
| 111 |
Add info to COMMENTS |
PO |
8/15/13 |
8/19/13 |
|
| 112 |
Add PO report to STAFF.RPT |
PO |
8/15/13 |
8/19/13 |
Add PO report to STAFF.RPT |
| 113 |
Design Support (DS) Responsibility |
|
|
|
Design Support (DS) Responsibility |
| 114 |
Enter data into COMMENTS |
|
|
|
Enter data into COMMENTS |
| 115 |
Steps 1, Step 2 worksheets |
DS |
7/15/13 |
8/21/13 |
Steps 1, Step 2 worksheets |
| 116 |
Scan/Link COMMENTS.ID###.pdf |
DS |
8/5/13 |
8/21/13 |
Scan/Link COMMENTS.ID###.pdf |
| 117 |
Design Team Responsibility |
|
|
|
Design Team Responsibility |
| 118 |
Develop COMMENTS |
|
|
|
Develop COMMENTS |
| 119 |
Enter comments |
Team |
8/5/13 |
8/21/13 |
Enter comments |
| 120 |
Develop categories of responses |
Team |
8/5/13 |
8/21/13 |
Develop categories of responses |
| 121 |
Finalize DEQ response to comments |
Team |
8/5/13 |
8/27/13 |
Finalize DEQ response to comments |
| 122 |
1st loop for LM approval of packet |
LM |
8/27/13 |
8/30/13 |
1st loop for LM approval of packet |
| 123 |
Final loop for LM approval of packet |
LM |
9/3/13 |
9/5/13 |
Final loop for LM approval of packet |
| 124 |
Close comment box in Outlook |
DS |
9/5/13 |
9/5/13 |
Rule Coordinator send request to HQ Help desk to close the comment
inbox. |
| 126 |
EQC Staff Report |
|
|
|
|
| 127 |
Design Expert (DE) Responsibility |
DE |
7/15/13 |
8/1/13 |
Design Expert (DE) Responsibility |
| 128 |
STAFF.RPT.Permanent (blank in folder 6) |
|
|
|
STAFF.RPT.Permanent (blank in folder 6) |
| 129 |
Select EQC recommendation in staff report |
|
|
|
Select EQC recommendation in staff report |
| 130 |
Integrate NOTICE into staff report |
|
|
|
Integrate NOTICE into staff report |
| 131 |
Verify PROPOSED.RULES current compilation |
|
|
Verify PROPOSED.RULES current compilation |
| 132 |
DO NOT MODIFY reviewed/executed sections: |
|
|
|
| 133 |
Statement of need |
|
|
|
|
| 134 |
Federal relationships |
|
|
|
|
| 135 |
Fiscal impact statement |
|
|
|
|
| 136 |
Fees |
|
|
|
|
| 137 |
Land use |
|
|
|
|
| 138 |
Design Team (DT) Responsibility |
Team |
7/15/13 |
9/6/13 |
Design Team (DT) Responsibility |
| 139 |
Finalize following sections in STAFF.RPT.Permanent |
|
|
Finalize following sections in STAFF.RPT.Permanent |
| 140 |
Overview |
|
|
|
Overview |
| 141 |
Rules affected, authorities, supporting docs |
|
|
Rules affected, authorities, supporting docs |
| 142 |
Implementation |
|
|
|
Implementation |
| 143 |
Public involvement |
|
|
|
Public involvement |
| 144 |
Summary of comments and DEQ responses |
|
|
|
Summary of comments and DEQ responses |
| 145 |
Commenters |
|
|
|
Commenters |
| 146 |
Approve as finalized |
|
|
|
Approve as finalized |
| 147 |
Finalize EQC Packet: |
DE |
7/15/13 |
9/9/13 |
Finalize EQC Packet: |
| 148 |
STAFF.RPT.Permanent |
|
|
|
|
| 149 |
PROPOSED RULES |
|
|
|
|
| 150 |
STATE IMPLEMENTATION PLAN |
|
|
|
|
| 151 |
Optional SUPPORTING.DOCS |
|
|
|
|
| 152 |
Review/approve EQC Packet |
|
|
|
Review/approve EQC Packet |
| 153 |
1st loop for packet approval |
Team, LM, LA |
8/1/13 |
8/8/13 |
Rule Writer submits EQC packet to Rule Writer's Manager, Andy
Ginsburg, Rule Coordinator, and William Knight for review. Reviewers
return comments by deadline. Rule Writer addresses comments. |
| 154 |
2nd loop for packet approval |
Team, LM, LA |
8/12/13 |
8/16/13 |
Rule Writer submits revised EQC packet to Rule Writer's Manager,
Andy Ginsburg, Rule Coordinator, and William Knight for review.
Reviewers return comments by deadline. Rule Writer addresses
comments. |
| 155 |
Final loop for packet approval |
Team, LM, LA |
8/26/13 |
9/5/13 |
Rule Writer submits revised EQC packet to Rule Writer's Manager,
Andy Ginsburg, Rule Coordinator, and William Knight for review.
Reviewers return comments by deadline. Rule Writer addresses
comments. |
| 156 |
Approve EQC PACKET |
LM |
9/6/13 |
9/10/13 |
Rule Writer's Manager approves the EQC staff report and materials
for submittal to the Director's Office. |
| 157 |
SUBMIT EQC PACKET |
DE |
9/10/13 |
9/10/13 |
Rule Coordinator submits EQC packet to Stephanie Caldera |
|
|
|
|
|
|
|---|
| 158 |
Develop EQC presentation |
DE, Team |
7/15/13 |
10/15/13 |
Rule Coordinator provides template for EQC presentations to Rule
Writer. Rule Writer adds rulemaking presentation to template.
|
| 159 |
Practice presentation |
Team |
10/1/13 |
10/7/13 |
Rule Writer practices presentation with Rule Writer's manager
and likely PMT |
| 160 |
Make presentation adjustments |
DE |
10/7/13 |
10/9/13 |
Rule Writer addresses feedback, revises presentation as needed |
| 161 |
Present EQC Action Item |
|
|
10/16/13 |
Rule Writer presents rulemaking proposal to EQC |
| 162 |
SOS - file rules |
|
|
10/18/13 |
SOS - file rules |
| 163 |
Prepare documents and notify ARC when done |
DE,SE |
10/16/13 |
10/16/13 |
Prepare documents and notify ARC when done |
| 164 |
EQC.RULES.10.16.2013 |
|
|
|
EQC.RULES.10.16.2013 |
| 165 |
EQC.REDLINE.10.16.2013 |
|
|
|
EQC.REDLINE.10.16.2013 |
| 166 |
340-###-###.TABLE##-## |
|
|
|
340-###-###.TABLE##-## |
| 167 |
EQC.ACTION |
|
|
|
EQC.ACTION |
| 168 |
Optional STAKEHOLDER.NOTIFICATION |
Team |
12/16/13 |
12/16/13 |
Optional STAKEHOLDER.NOTIFICATION |
| 169 |
Optional LEGISLATOR.NOTICE |
LA |
12/16/13 |
12/16/13 |
Optional LEGISLATOR.NOTICE |
| 170 |
EPA.SIP |
LA |
12/16/13 |
12/16/13 |
EPA.SIP |
| 171 |
YourName.EMAILS |
Team |
12/16/13 |
12/16/13 |
YourName.EMAILS |
| 172 |
EVALUATION |
Team |
12/16/13 |
12/16/13 |
EVALUATION |
| 173 |
Agency Rules Coordinator Responsibility |
|
|
|
Agency Rule Coordinator Responsibility |
| 174 |
Submit filing |
MV |
10/18/13 |
10/18/13 |
Submit filing |
| 175 |
EFFECTIVE DATE |
|
10/18/13 |
10/18/13 |
EFFECTIVE DATE |
| 176 |
EPA - submit SIP |
|
|
10/30/13 |
EPA - submit SIP |
| 177 |
Rules become effective |
|
|
10/18/13 |
Rules become effective |
| 178 |
Save as PROOF.OF.SOS.FILING |
|
|
|
Save as PROOF.OF.SOS.FILING |
| 179 |
Save as PROOF.OF.LC.SUBMITTAL |
|
|
|
Save as PROOF.OF.LC.SUBMITTAL |
| 180 |
Lead archival process |
|
12/16/13 |
12/16/13 |
Lead archival process |
